Post Job Free

Resume

Sign in

Employee Relations Executive Assistant

Location:
Fujairah, United Arab Emirates
Salary:
6000
Posted:
November 11, 2020

Contact this candidate

Resume:

RESUME

Rajalekshmi Kottarathil

Sakamkam, Fujairah

United Arab Emirates

Mobile: 009**-**-****-***

Email id: adhqol@r.postjobfree.com

adhqol@r.postjobfree.com

Profile summary

Competent EA/ Admin professional with ample years of substantial experience in EA/ Admin/ HR domain. Exceptional ability to work with C-Suite level, understand business requirements, develop well – structured processes and lead a productive team.

Professional Experience

Company Name: SK Engineering & Construction, Fujairah

Duration: November 2018 onwards

Company Profile: Health Care

Designation: Executive Secretary

Reporting to: VP – Production/ Engineering

Maintain C - Suite's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel

Produces presentations information by transcribing, formatting, inputting, editing and doing the research

Execute HR plans and strategies to accomplish business objectives. Ensure that human resource services are value added, effective and consistent with strategic objectives

Proactively identify employee engagement opportunities to improve and enhance the work environment and takes initiative in developing and implementing appropriate action plans. Lead initiatives within assigned leadership on complex issues, i.e. advocacy concerns, investigations, progressive discipline, harassment, or discrimination allegations etc.

Consults on a wide spectrum of HR issues including guidance on employee engagement, performance management, total compensation, human resource development, and talent management.

Assist the departments in defining staffing needs to develop short and recruitment strategies. Manage and participate in the recruitment and selection process to address workforce engagement as an outgrowth of the recruiting and staffing process.

Lead in the execution of special projects and human resource initiatives, including organizational development strategies, e.g. Conflict resolution, succession planning.

Provide necessary consulting support and take proactive steps to enhance the growth of a performance- based culture by providing consultation on performance management issues, fostering learning environment, and influencing leadership on appropriate rewards and recognition to have enhanced productivity.

Ensure effective new hire orientation, training and development for employees. Ensure timely and consistent delivery of training programs. Travel management of employees like booking tickets, annual leave arrangements

Managing pantry, facility management, ordering stationery, office equipments and asset management.

Managing the performance of current employees, generating reports and data to quantify performance and skills.

Ensure employee records, payroll documents, performance reviews, performance and action plans, corrective action reports, and other documents are properly prepared and processed as needed.

Manage effectively programs at a corporate level, such as relocation, background screen, corporate social responsibility events etc.

Maintain confidentiality in all areas of responsibility; develops and maintains a human resource system that meets top management information needs.

Administers employee group health insurance, vacation, sick leave, leave of absence. Prepares reports and recommends procedures to reduce absenteeism and turnover.

Overseeing and scheduling, employee counseling; following up on performance concerns and disciplinary action with staff members.

Prepares employee separation notices and related documentation and conducts exit interviews to determine reasons behind separations.

Company Name: BB Group (Total staff strength – 1200)

Duration: Feb 2011 – October 2018

Role: Administration Officer

Job Responsibilities:

Plan, organize and direct HR – strategic and operational activities to meet or exceed established goals in a cost- effective manner. Provide management level consultation and services regarding HR operations, programs, systems & employee relations. Support HR Manager in the design, communication and execution of strategic HR solutions to address issues and/or improve HR processes and systems.

Implement strategic organizational change to increase productivity and employee satisfaction. To ensure that the company HR Operational policies and processes are adhered to and continually improved.

Oversee and partake in the recruitment process. Work with Business Unit Heads to draft the manpower plan, recruit employees for necessary placement. Manage workforce planning to include job postings and recruitment for staffing needs. Conduct recruitment Campaigns.

Developing and implementing new processes to help the organization offer a better workplace for employees.

Performance Management: Manages the performance appraisal system by reinforcing the process and by training employees and line managers as required. Act as a resource to ensure that yearly performance appraisal and quarterly reviews are conducted in a timely and effective manner.

Training & Development: Works with BU Heads to assess training programs needed. Sources, develops and or facilitates in- house training programs, workshops and seminars meet training needs. Conduct need analysis, develop, implement, and monitor training programs and materials. Develop and conduct management training on a variety of leadership and HR topics.

Develop, monitors and the effectiveness of the succession plans for critical roles

Compensation and benefits: Coordinates with the payroll department with regards to compensation and benefits administration. Advice the Management on compensation and benefits, conducts annual salary surveys. Oversee the compensation and benefits structure, ensuring claims and reports are submitted on a timely basis.

Employee Relations: Provide guidance to the leadership team regarding employee morale, employee relations, coaching, counselling and discipline. Plan and responsible for employee events, corporate social responsibility events. Managing disciplinary and grievance processes independently, including investigations, conducting hearings.

HR Reports: Assure that HR transactions are processed in a timely and accurate manner in the work unit with attention to data integrity. Track and analyze key metrics to monitor employee satisfaction and continuously improve HR service delivery to internal clients.

Best practices: Proactively ensures the HR team’s professional development. Manage the review of HR practices and systems.

Employee separation: Managing redundancy procedures, conducting exit analysis

Company Name: ING Group, Netherlands – MNC

Duration: October 2008 – November 2010

Company Profile: Banking & Insurance Industry

Designation- Secretary

Reporting to: Vice President

Duties:

Preparing and editing correspondence, communications, presentations and other documents

Correspondence Management of the VP’s office, taking dictation

Schedule and Preparation of Meetings, travel Arrangements, itinerary coordination, and branch visits of RVP

Arranging sales meet and quarterly reviews

Monitoring all management reports, writing reports, help with preparing presentations and documents

Develop and implement HR strategies and initiatives

Monitor overall HR strategies, systems, tactics and procedures across the organization. Supervise the activities of HR/ Admin business support staffs.

Conducts the recruitment and selection process, taking overall responsibility for recruitment activity, writes, place advertisements, works with Departmental Heads/ Line Managers to screen and interview candidates; conducts employer branding campaigns, reference checking; extends job offers and new -employee orientations.

Implements and annually updates the compensation program; rewrites job descriptions as necessary; conducts annual salary surveys and develops a merit pool; analyzes compensation; monitors the performance evaluation program and revises as necessary.

Managing the monthly branch reviews and branch of the month recognitions and recommendations to head office

Absenteeism and leave administration, managing employee claims/ reimbursements

Arranging the 50 hrs online training with certified/ IRDA approved online training centers, induction training for new joiners, branch manager’s induction training with Head office.

Managing the outsource service – G4S group in terms of facility and security

Asset management, coordinating IT – remote support.

Arranging press conference, MDRT recognitions

Arranging an annual staff party, Long service award felicitation, Employee birthday celebrations, sales week & employee offers week, clean desk surprise gifts, employee of the month recognition programs, cultural day events .

Education Qualifications

Master of Business Administration – Hindustan Institute of Technology, Manipal University 2004

Bachelor of Commerce – Bishop Moore College, University of Kerala 2001

Software

SAP, TALLY

Personal Details

Date of birth - 05/04/1981

Visa status - Husband’s sponsorship

Notice period - 10 days

Languages known - English, Hindi



Contact this candidate