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Document Control Assistant

Ernakulam, Kerala, India
November 27, 2020

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Saji Bhavanam, Cherukunnam, Thekkekara Po, Kurathikad

Mavelikara-7, Kerala State, India

Contact no: -+91 -790-***-****/ +91-999*******


Applied for the post of: Document Controller.


To secure an appointment in a professionally run organization where my skills are best utilized so as to achieve the companies objectives and enhance my career development.

Key skills : Ability to Work under Pressure


TENURE OF EMPLOYMENT: Aconex/Autodesk Constructware

Project Name : Msheireb Downtown Doha, [Dohaland-Phase-1C] Main Contractor : Multiplex Constructions W.L.L

Clint : Musherib Properties

Position : MEP Document Controller

Period : March 2018 – till date

Project Name : Msheireb Downtown Doha, [Dohaland-Phase-1C] Main Contractor : Multiplex Constructions W.L.L

MEP Contractor : Drake & Scull International PJSC Company Clint : Musherib Properties

Position : Document Controller

Period : November2013 – to March 2018

Project Name : WahatHili Mall & Hotel at Al Ain

Main Contractor : Khalaf Sultan General Contracting Est. MEP Contractor : Trans Gulf Electro – Mechanical (L.L.C) Client/owner : Mr Sultan Bin Rashed Al Dhari

Position : Administrator Assistant / Document Controller

Period : July 2012 – April 2013

Project Name : 305 Villas – Al Barari Development Main Contractor : AL Naboodah Contracting

MEP Contractor : Trans Gulf Electro – Mechanical (L.L.C) Client/owner : Abwab Real Estate

Position : Administrator Assistant / Document Controller

Period : November 2007 – June 2012

Project Name : HCT Dubai Womens College Project Main Contractor : AL Naboodah Contracting

MEP Contractor : Trans Gulf Electro – Mechanical (L.L.C) Project Management : Dar Al-Handasah

Position : Administrator Assistant

Period : April 2005 – October 2007

Work independently as a Document Controller in various projects in accordance with site Management. Preparing documents and uploading and downloading in Aconex/Autodesk Constructware.


~ Self-motivated, dedicated and consistent performer.

~ Adaptability in fast paced and high pressure environment.

~ Worked with professional teams.

~ Sincere hard worker.

~ Strong machinery operating and maintenance skills.

~ Strong team work.

~ Good computer knowledge.


~ I am responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.

~ I am responsible for maintenance and continual improvement of Document Control Management System as per ISO Standard. Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.

~ Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

~ Maintain registers of all receipts and issues or submissions of documents and correspondence.

~ Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.

~ Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, manuals etc.) as per ISO 9001:2008 Quality Management System, ACONEX.

~ Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.

~ Assist with the implementation, management and administration of the electronic document management system.

~ Maintain procedures for maintaining documents and manage change control of documents.

~ Perform document control & Quality management activities.

~ Maintain procedures for maintaining documents and manage change control of documents.

~ Ensure that Project Team and contractors comply with the document management system process and procedures.

~ Maintain document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing).

~ Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing etc.

~ To ensure compliance with quality assurance requirements at all time.

~ Coordinate engineering key performance indicators.


~ Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager’s Review.

~ Receive, record, log, scan and distribute all project documents, shop drawings and other submittals.

~ Ensure the correct stamping all documents or drawings in accordance with the prevailing document control procedures.


~ Maintain records of engineering documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof.

~ To maintain the record of all controlled documentation – issue, status and location.

~ Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, NCRs, Contracts, Payment Certificates, Documents of Civil, Mechanical, Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress Reports etc.


~ Scan and store the approved shop drawings in the database so that the project team can access.

~ Keep current hard copies and file supersede version.


~ Document distribution by Transmittal System as per Document distribution Matrix for Hard copy and Electronic Document Transfer.

File / Store:-

~ To file all project documents : project wise, date wise, subject wise, sender wise with sequence.

~ Maintain record and control the engineering library of relevant procedures, codes & standards, specifications and reference documents, contract documents, within the secure document control area.

~ Maintains and controls filing system for Engineering, Construction documents, Requisitions, Purchase orders, Invoices, etc.


~ Flexible to work in any kind of environment.

~ Optimist towards future.

~ Multitasking.

~ Good team player.


~ S.S.L.C

~ Pre Degree

~ Ms Office/Excel


~ Microsoft Office, Microsoft Excel, Open office.

~ Microsoft Word, Power Point, Outlook, Internet.


~ Walking, traveling and sports.



~ Date Of Birth : 01.06.1977

~ Nationality : Indian

~ Gender : Male

~ Marital Status : Married

~ Language Know :English,Hindi&Malayalam.

Permanent Address : S/O Joseph

Saji Bhavanam, Cherukunnam Kurathikadu P.O, Mavelikara -7 Alappuzha - Kerala


~ Passport No : T5559195

~ Place Of Issue : Cochin

~ Date Of Issue : 16-05-2019

~ Date Of Validity : 15-05-2029


I hereby declare that the details provided above are to the best of my knowledge and belief.

Yours faithfully, Saji Joseph Place: Mavelikara, Kerala

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