FLEET MANAGER

PERSONAL INFORMATION

SURNAME : COETZEE

FIRST NAMES : ALAN

ADDRESS : ROODEPOORT

TELEPHONE NO : 068*******

E-MAIL : adh1du@r.postjobfree.com

DATE OF BIRTH : 21 JULY 1969

NATIONALITY : SOUTH AFRICAN

DRIVERS LICENCE : CODE EC1

GENDER : MALE

MARITAL STATUS : SINGLE

DEPENDANTS : ONE

LANGUAGES : ENGLISH & AFRIKAANS

RELIGION : CHRISTIAN

HOBBIES : MOTOR SPORT

EDUCATION QUALIFICATIONS

HIGH SCHOOL : WESTRIDGE HIGH SCHOOL

STANDARD PASSED : MATRIC-1986

SUBJECTS : ENGLISH, AFRIKAANS, BIOLOGY,

HISTORY, GEOGRAPHY & ACCOUNTING

COMPUTER SKILLS : EXCEL, MS WORD, POWER POINT,

BUILDSMART, QUICKBOOKS &

ALL TRACKING SYSTEMS

VEHICLE TRACKING : BANDIT, NETSTAR, DIGICORE,

C-TRACK, CARTRACK & TRACKER

COURSE : HEALTH AND SAFETY 2011

EMPLOYMENT HISTORY

NAME OF COMPANY : GRAYLOCK - CONSTRUCTION

POSITION : FLEET MANAGER

REASON FOR LEAVING : CONTRACT ENDED – COMPANY CLOSED

DATES EMPLOYED : DECEMBER 2011 TO SEPTEMBER 2020

CONTACT : MR. MARK LENNON 068******* GM)

DUTIES

●AARTO PRESENTATIONS

●ACCIDENT INVESTIGATIONS

●VEHICLE COMISSION & DE-COMISSION

●MONTHLY FLEET REPORT – ACCIDENT STATS, FUEL EFFICENCY, KILOMETER’S, MAINTENANCE COSTS, TRAFFIC FINE’S, XESS FUEL, & AOD RECOVERIES (CONSOLIDATED)

●BUDGET VERSE ACTUAL

●DRIVER ASSESSMENTS - TRAINING

●PLANT MANAGEMENT

●LOGISTICS MANAGEMENT

●PPE – ISSUE, ORDER AND MAINTAIN STOCK

●TYRE MANAGEMENT (SCRAPPING)

●MONITOR TRACKING

●MONITOR FUEL CONSUMPTIONS

●DAILY RUNNING OF THE FLEET

●MONITOR VEHICLES/TRUCKS & TRAILERS FOR ROAD WORTHY

●FACILITIES MANAGEMENT- PLUMBING, ELECTRICAL, FITTINGS,

●SECURITY

●CHECK ALL LOG SHEETS, INSPECTION SHEETS & TIME SHEETS

●CHECK ALL RE-BILLING ON CONTRACTS

●MANAGE WORKSHOP (MECHANICS) & FACILTIES

●SUPERVISE MECHANICS TO ENSURE CORRECT SERVICING AND REAPAIRS ARE DONE, FAULT DIAGNOSIS ASSIST MECHANICS IN PROPER PART REPLACEMENT IN ORDER TO ACHIEVE BEST COST SAVINGS

●ORDERING AND MONITORING OF PARTS FLEET & EQUIP –STORES CONTROL

●MANAGE LOADS & ROUTES

●COF/DRIVER LICENSE REGISTER

●CLAIMS – ACCIDENTS, CELL PHONES, PROPERTY & LAPTOPS

●IT COST REPORTS – DONGLES, CELL PHONES, 3G AND PRINTERS

●SITE VISITS

●INSURANCE VALUATIONS & UPDATE SCHEDULE

●TRACKING FITMENT AND CANCELLATION

●FUEL RECONS

●PPE – ORDERING AND ISSUE

●CCTV MONITORING

●BIO METRICS - ATTENDANCE

EMPLOYMENT HISTORY

NAME OF COMPANY : CARTRACK

POSITION : NATIONAL FLEET MANAGER

REASON FOR LEAVING : BETTER PACKAGE

DATES EMPLOYED : JULY 2008 TO OCTOBER 2011

CONTACT : CHRIS SCHOEMAN 082*******

(NATIONAL MANAGER)

DUTIES

●RECON FUEL REPORTS-COMPANY VEHICLES & ALLOWANCES

●NEW STAFF PRACTICAL & THEORETICAL DRIVING TESTS

●REDUCE FUEL COSTS THROUGH MONITORING

●TRACKING VEHICLES FOR AFTER HRS USE, DRIVER/VEHICLE ACTIVITY

●ACCIDENT INVESTIGATION AND CLAIMS

●LICENCE RENEWALS, REGISTRATION & DEREGISTRATION

●RESTRUCTURE FML CONTRACTS

●VEHICLE PURCHASING AND DISPOSAL

●DE-FLEETING

●DRIVER EVALUATION & TESTING ON NEW STAFF

●WEEKLY VEHICLE INSPECTIONS FOR DAMAGE AND ABUSE

●SERVICE, REPAIRS & PANEL BEATING

●INSPECT ALL MECHANICAL WORK DONE BEFORE VEHICLE LEAVES THE WORKSHOP, PHYSICAL INSPECTION ON WORK DONE BY MECHANIC

●MONTHLY FLEET REPORT – ACCIDENT STATS, FUEL EFFICENCY, KILOMETER’S, MAINTENANCE COSTS, TRAFFIC FINE’S, XESS FUEL, & AOD RECOVERIES (CONSOLIDATED)

●DRAW UP POLICY AND PROCEDURES

●MANAGE FLEET CONTROLLERS

●BORDER LETTERS & INSURANCE COVER

●WEEKLY EXPENDITURE REPORTS

●MONITOR EARLY WARNING FUEL REPORT FOR FRAUD/THEFT

●MONITOR FLEET MANAGEMENT – TRIPS/ROUTES/LOADS

●FULL MECHANICAL KNOWLEDGE DIESEL/PETROL

●DISCIPLINARY HEARINGS

●FUEL CARD ORDERING AND CANCELLATION

●TRAFFIC FINE PAYMENT AND ACKNOWLEGMENT OF DEBIT DEDUCTION

●AARTO

●ASSET FILE REGISTER- VEHICLES, COMPUTERS, CELL PHONES, SIM CARDS, DONGELS, 3G & PRINTERS

●228 VEHICLES

●MANAGE INHOUSE WORKSHOP, TOOLS & EQUIPMENT

●SIGNAGE ON NEW VEHICLES & REPAIRS

●MANAGE BRANCH VEHICLES – KZN, CT, PTA, BLOEMFONTIEN, VANDERBIJL, & NAMIBIA

●HANDLE ALL INSURANCE MATTERS ON COMPANY VEHICLES

EMPLOYMENT HISTORY

COMPANY NAME : ALL TRANS TRANSPORT LOGISTICS

DATE EMPLOYED : MARCH 1998 TO JUNE 2008

POSITION : FLEET MANAGER

REASON FOR LEAVING : COMPANY SOLD

CONTACT : MRS DENISE MORF 074*******

DUTIES

●ENSURING CORRECT SERVICING, TYRE CONTROL AND MECHANICAL MAINTENANCE (200 VEHICLES) OWNED & LEASED

●OVER SEEING OF ALL REPAIRS, SERVICING, BODY REPAIRS AND SPRAY PAINTING-DAILY CHECKS WITH MECHANICS AND BODY REPAIRERS

●OVERSEEING ALL ASPECTS CONCERNING THE COMPANY’S VEHICLE ACCIDENTS.

●MAINTAINING RECORDS & STATISTICS TO PROVIDE INFORMATION.

●MONITORING EXPENDITURE & INVOICING AS A CONTROL MEASURE.

●GENERATING MONTHLY FLEET REPORTS TO SENIOR MANAGEMENT

●ASSIST SENIOR MANAGEMENT TO PLAN & EFFECT SOUND DECISIONS CONCERNING THE USAGE & CONTROL OF VEHICLES.

●MONITOR, PROVIDE FEEDBACK ON ALL ASPECTS OF THE FLEET’S FUEL USAGE

●DIRECT AND SOLE AUTHORISATION FOR THE APPLICATION & CANCELLATION OF FUEL CARDS

●MONITOR TRACKING OF VEHICLES FOR POSITION, SPEED VIOLATIONS, HARSH BRAKING, OVER IDLING AND DRIVER PERFORMANCE.

●DRIVECAM

●RE-ASSESSING VEHICLE CONTRACTS ON A MONTHLY BASIS WITH REGARDS TO KMS AND CONTRACT PERIOD & SLA’s

●MANAGE WAREHOUSE STOCK FOR CROSS BORDER LOADS/STOCK

●CHECKING LOADS - FMCG

●COLLECT POD’S FROM DRIVERS

●DAILY TRUCK LOCATION UPDATES TO FORWARDING AGENT

●MANAGE BUILDING REPAIRS AND GROUNDS - FACILITY MANAGEMENT

●ENSURE ALL TRAILERS ARE CLEAN AND THAT INSPECTION SHEETS HAVE BEEN DONE ON: COF, TYRES, AXEL ALIGNMENT, LIGHTS, AIR LEAKS, SUZZIE VALVES AND EQUIPMENT (STRAPS, RATCHETS, CHAINS, NETS, CORNER PLATES)

●ENSURE LOADS ARE CORRECTLY LOADED AND SECURED IN THE PROPER MANNER-CROSS BORDER

●PLANT RENTALS

●TAUNTLINER TO BE CLEAN AT ALL TIMES, CURTAINS TO BE INSPECTED FOR TEARS, RATCHETS AND RAILS.

●REPORT ON TRAILERS IN THE YARD TO MANAGEMENT ON A DAILY BASIS.

●KEEP PERMIT REGISTER UP TO DATE.

●UPDATED TRACKING REPORTS ON LOCATION OF VEHICLES AND DRIVER BEHAVIOR TWICE A DAY TO MANAGEMENT.

EMPLOYMENT HISTORY

NAME OF COMPANY : TRANSVAAL WORKS DEPT

POSITION : STOREMAN/BUYER (SUPPLY CHAIN)

DATES EMPLOYED : JANUARY 1990 TO JANUARY 1998

REASON FOR LEAVING : RETRENCHED

DUTIES

ADMIN: -

COSTING, TENDERS, DELIVERY QUERIES, RECEIVE/DISPATCH, STORES QUERIES, PRICE INCREASE, PRICE INVESTIGATIONS, MATERIAL SOURCING, MONITORING OF EXPENDITURE ACCORDING TO BUDGET, SUPERVISION OF ASSISTANT BUYER AND STORES STAFF, NEGOTIATING AND PREPARING CONTRACTS WITH SUPPLIERS, PRODUCT SOURCING, FACILITIES MANAGEMENT, PRICE AND DELIVERY NEGOTIATING & SLA’s.

COVER LETTER

ALAN COETZEE

I have over Twenty years’ experience in Fleet Management which includes the running of FML, ISA and Owned Fleets throughout my career I have been involved with the entire control and management of fleet ensuring correct servicing and mechanical maintenance to in access of 200 vehicles overseeing all aspects concerning the company’s motor vehicle policy and procedures.

Generating monthly reports to senior Management & Directors - tracking of vehicles for abuse and after hour usage, driver testing on new staff and weekly vehicle inspections.

I have extensive mechanical knowledge on petrol/diesel engines and have managed an in-house workshop for out of warranty vehicles which reduced maintenance costs by 250K per year.

My Excel reports consist of:

KMS travelled per vehicle/branch -

KMS over last twelve months

KMS percentage per vehicle branch

KMS penalties on leased vehicles

CPK’s

Fuel report over twelve months

Fuel report per vehicle/branch

Fuel breakdown for HR allowance deductions

Fuel investigations

Accident record/stats

Accident investigation – Hearings & AOD’s

Traffic fine record & AOD’s

Expenditure reports

Tracking reports

Service schedule and periodical report

My experience in Fleet can only be an asset to your company I work hard and always try to figure out ways to reduce costs by identifying problem area’s and correct them to obtain a smooth, cost effective running Fleet.

Contact this candidate