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Manager Office Debtors Creditors Payroll and HR Bookkeeper

Pretoria, Gauteng, South Africa
September 28, 2020

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(Married with one dependant)

*** **** ******,

Pretoria North +27-82-349-**** OBJECTIVE

I take things seriously! To me, it is crucial to demonstrate the importance of my duties and skills and I always aim to exceed expectations and deliver on deadlines. I am consistent, hardworking and highly motivated. I enjoy working with the public reflecting the best impression of your business with my friendly and assertive manner. I am dependable, professional and efficient! EDUCATION — EXPERIENCE

Elandspoort High School

Matric 1995

NKP College

Secondary Level Teaching

Degree Not completed


VIP Payroll 2001

June 2002 – 17 March 2020

Office Manager, HR Manager, Payroll Manager, Debtors and Creditors Clerk, Procurement Officer, Fleet Manager and Bookkeeper CONTRACTORS' TRUSS AND BUILDING


Office Manager Duties:

● Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.

● Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

● Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

● Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

● Completes operational requirements by scheduling and assigning employees, following up on work results.

● Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.

● Maintains office staff by recruiting, selecting, orienting, and training employees.

● Maintains office staff job results by coaching, counselling, and disciplining employees, planning, monitoring, and appraising job results.

● Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

● Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.

● Contributes to team effort by accomplishing related results as needed

● Administer compensation, benefits and performance management systems, and safety and recreation programs.

● Identify staff vacancies and recruit, interview and select applicants.

● Allocate human resources, ensuring appropriate matches between personnel.

● Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits.

● Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.

HR/Payroll Manager duties:

● Maintains payroll information by designing systems; directing the collection, calculation, and entering of data.

● Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.

● Pays employees by directing the production and issuance of electronic transfers to bank accounts.

● Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.

● Determines payroll liabilities by approving the calculation of employee taxes and UIF.

● Balances the payroll accounts by resolving payroll discrepancies. Provides payroll information by answering questions and requests.

● Maintains payroll guidelines by writing and updating policies and procedures.

● Complies with state and local legal requirements by studying existing and new legislation.

● Enforcing adherence to requirements and advising management on needed actions.

● Maintains employee confidence and protects payroll operations by keeping information confidential.

● Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

● Completes operational requirements by scheduling and assigning employees; following up on work results.

● Maintains payroll staff by recruiting, selecting, orienting and training employees.

● Maintains payroll staff job results by counselling and disciplining employees; planning, monitoring, and appraising job results.

● Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

● Contributes to team effort by accomplishing related results as and when needed.

Warehouse Manager Duties:

● Processing orders

● Operating mechanical and IT systems

● Liaising with customers and other departments

● Training, supervising and appraising staff

● Maintaining statistical and financial records

● Planning

● Ensuring that quality objectives and delivery deadlines are met.

● Managing budgets.

● Administering stock control and ensuring compliance with health and safety legislation

Debtors & Creditors Clerk functions:

● Creating of client invoices.

● Issuing of statements and invoices to clients.

● Follow up on overdue debtors.

● Following up of unallocated deposits and allocation of receipts to individual debtors’ accounts.

● Ensuring debtors accounts are updated on Pastel Partner and reconciling to the debtors' control account.

● Assisting the Finance Manager & Bookkeeper with

administrative duties within the department: filing, compilations of schedules and Pastel Partner processing.

● Updating Finance Head.

● Assist with Tenders/Vendor documentation.

● Petty cash control.

● Stock control.

● Stationery control.

● Gathering and organizing documents received from deliveries.

● Preparing and reconciling the payments that are due to be made at month-end.

● Compiling regular reports for the directors.

● Performing accounting and bookkeeping tasks such as preparing balance sheets and income statements

Procurement Officer:

● Overseeing and supervising employees and all activities of the purchasing department.

● Preparing plans for the purchase of equipment, services, and supplies.

● Following and enforcing the company's procurement policies and procedures.

● Reviewing, comparing, analyzing, and approving products and services to be purchased.

● Managing inventories and maintaining accurate purchase and pricing records.

● Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.

● Maintaining good supplier relations and negotiating contracts.

● Researching and evaluating prospective suppliers.

● Preparing budgets, cost analyses, and reports.

Fleet Manager Responsibilities:

● Purchasing and maintaining vehicles for deliveries.

● Deciding whether to lease or buy vehicles.

● Assisting in the recruitment of quality drivers into the fleet.

● Developing efficient driver schedules to maximize profits.

● Managing drivers so they adhere to strict schedules.

● Registering and licensing all vehicles under their management.

● Finding ways to cut costs and maximize profits.

● Developing strategies for greater fuel efficiency.

● Maintaining detailed records of vehicle servicing and inspection.

● Complying with S.A. Department of Transport laws and regulations.

● Scheduling regular vehicle maintenance to ensure operational efficiency.

● Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules.

● Monitoring driver behaviour and ensuring a high level of customer service.

● Analyzing data to increase business operational efficiency.

● Utilizing GPS systems to monitor drivers and track vehicles in case of theft.


● Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.

● Develops system to account for financial transactions by establishing a chart of accounts, defining bookkeeping policies and procedures.

● Maintains subsidiary accounts by verifying, allocating and posting transactions.

● Balances subsidiary accounts by reconciling entries.

● Maintains general ledger by transferring subsidiary account summaries.

● Balances general ledger by preparing a trial balance; reconciling entries.

● Maintains historical records by filing documents.

● Prepares financial reports by collecting, analyzing, and summarizing account information and trends.

● Complies with state, and local legal requirements by studying requirements; enforcing adherence to

requirements; filing reports; advising management on needed actions.

● Contributes to team effort by accomplishing related results as needed.

● Making journal entries for all receipts, payments, and other financial transactions.

● Filing source documents for all journal entries recorded.

● Posting journal entries to ledger accounts.

● Preparing trial balances.

● Performing bank reconciliations.

● Preparing cash flow statements.

● Preparing financial reports.

● Depositing money received by the organisation.

● Issuing invoices for money that is owed to the organisation.

● Paying accounts on behalf of the organisation.

● Performing payroll administration duties.

● Filing relevant tax returns.

● Performing other duties as required.

Reason for leaving: Company closed down.


●Human Resources


●Financial & Bookkeeping


●Debtors & Creditors


●All Rounder Management

●Stock Control

●Fleet Management

●Microsoft Office Literate

●VIP Payroll

●Sage Pastel Accounting

●Ulti-Sales Point of Sale



I am the asset to your company that you have been looking for! I work hard as part of a team just like I would on my own! I am goal driven, target chasing, deadline beating and good at what I do!

You will not regret hiring me!



Ruane Bester: 082-***-****

Hannes Bester: 082-***-****

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