Manager Office
Resume:
CURRICULUM VITAE
KOBIE VOSGES
PERSONAL DETAILS
Name : Hester Sophia Jacoba (Kobie)
Surname : Vosges
Date of birth : 03rd September 1982
Identification number : 820**********
Home Address : 6 Knoppiesdoring street, Barberton 1300
Gender / Sex : Female
Marital Status : Married
Nationality : South African
Languages : Afrikaans, English (Fluent)
Telephone numbers : 072*******
E-mail : ********@*****.***
EDUCATION DETAILS
Barberton High School : Matric – 2000
QUALIFICATIONS
Completed the following:
Certified Small Business Financial Manager NQF L4 – National Certificate
Certified Junior Bookkeeper NQF L3 – National Certificate
Disciplinary Procedures Training Course
COMPUTER LITERACY
MS Office (Word, Excel, Outlook, PowerPoint, Internet Explorer)
Kerridge (K809)
Accpac
ACS Embrace
Quick Books
Pastel Accounting
EMPLOYMENT DETAILS
Company: Buco Shared Services
Nelspruit Regional Office
Period: June 2019 – Current
Position: Bookkeeper
Description:
Recording day to day financial transactions and completing the posting process.
Responsible for maintaining the financial records of a company by accurately recording the day to day financial transactions of the company
Duties & Responsibilities:
Performing Bank Reconciliations
Printing Proof of Payments reflecting on the Bank Statement
Processing the Cash Book and Reconcile the Cash Book daily
Journal entries for all Receipts, Payments and other Financial transactions
Post journal entries for all Overhead transactions, Branch Own Use related invoices and all Sundry purchases
Currently Assisting the Creditors Department by Completing ALL the Overhead reconciliations for 4 Branches and then Remitting the Recons onto Kerridge
Handling the COD Accounts on the Creditors side – Ensure that invoices are processed, and payments made allocated to the correct invoice
Ensure that all accruals are posted before month-end
Ensure that journals are posted to the correct expense account
Post Journal entries to the ledger accounts
Process Petty Cash and Reconcile the Petty Cash on a weekly basis
Intercompany Balancing & Reporting to the Financial Manager
Post & Allocate QPD’s on all the companies
Loading payment batches for Centralized Payments done by Head Office
Filing source documents for all journal entries recorded
Ensure that all invoices are addressed to the correct Buco branch with the correct VAT number and necessary information, prior to filing.
Assist the Accountant and Financial Manager with queries and investigations
Assist with audits
Assist with general queries from the branches
Performing other duties as required
Company: Buco Hardware Nelspruit
Period: September 2016 – Current
Position: Creditors Clerk
Description:
Reconciliation of Creditors Accounts
Accurate and timeous payments of suppliers
Duties & Responsibilities:
Capturing GRN / CRV’s into the system
Matching GRN’s to invoices captured
Checking GRN’s against orders
Ensure that the Goods Awaiting Report are clean each month end and all queries are resolved
Processing CRN’s in cases of incorrect quantities received, price differences and damaged goods returned
Processing of journal entries
Reconciling of creditors to supplier statement
Capturing of payments onto the system
Investigation of variances i.e. price / quantity difference
Resolving queries & claims with suppliers
Filing of all documentation
Ensuring correct settlement discounts are calculated
Paying of suppliers within the correct terms of credit
Loading of weekly and COD payments onto the bank
Ensure that all 7&15 days suppliers are paid on time to qualify for early settlement
Assisting the GRV clerk with receiving of goods
Assisting with creating Sundry Orders
Company: Rand Plastics
Period: May 2016 – June 2016
Position: Accounts Payable Controller
Reason for leaving: Temporary / Contract position
Relocated to Nelspruit/Barberton Mpumalanga
Company: Rema Tip Top & Dunlop Industrial Products
Period: May 2010 – February 2016
Position: Creditors Supervisor & Accounts Payable Controller
Description:
Oversee the accounts payable department or bill paying functions of the company
Ensure that all invoices, expenses and fees are paid in a timely manner, in order to keep the business in good standing
Duties & Responsibilities:
Accounts Payable Department
Oversee the accounts payable record keeping of the organization, this can include
Recording invoices and other amounts due to outside parties (suppliers) throughout the month
Schedule payments in accordance with payment terms as set agreements with outside parties
(suppliers) to avoid late fees or credit problems
Work closely with vendors to ensure that invoice amounts are correct before payment is
Processed, check if reconciliations are correct and accurate
Calculate discounts to save company money
Ensure expense reports are coded properly, approves recons for payment and ensure
payments are made on a timely basis
Ensure that management approves and signs off payments
Responsible for maintaining an excellent working relationship with external suppliers
Ensure the accounts payable team replies on all supplier queries in a timely manner and all
Queries are dealt with correctly, efficiently and professionally
Responsible for regular reporting to senior management
Organize the work group, assign jobs, tasks and projects to the accounts payable team
Responsible for checking and approving the intercompany reconciliations for the whole group
(Dunlop & Rema) on a monthly basis, assist in resolving queries on the recons
Responsible to keep track of the unmatched GRV reports for the group (Dunlop & Rema)
Assist in clearing or write off old queries on the age analysis for the group (Dunlop & Rema)
Responsible to set weekly and monthly deadlines to the accounts payable team
Ensure deadlines are met by the team
Responsible to set up regular account payable meetings, record and document meetings
Responsible for leading and motivating the accounts payable team
Assist with supplier and daily problems/obstacles
Ensure a smooth running of the accounts payable department
Responsible to set up new procedures and aligning the accounts payable department
Responsible for handling and approving the accounts payable leave forms (annual & sick)
Accounts Payable Controller
Duties:
Handling of all supplier accounts for the Group of Companies of Rema Tip Top SA
Rema Tip Top SA (+- 80 creditor recons per month)
Rema Automotive (+- 20 creditor recons per month)
Rema Holdings (+- 10 creditor recons per month)
Surface Protection
Insika
Training Foundation
Shared Services
Africa Support Division
Rema Zambia
Rema Ghana
Rema DRC
Rema Madagascar
Handling of all supplier accounts for the Branches within Rema Tip Tip SA (30 days & COD)
Mogalakwena
Secunda
Saldanha
Burgersfort
Welkom
Rustenburg
Kathu
Create 30 day & COD vendor accounts on the system
Ensure that Credit Applications are forwarded to completion, and also ensure that
necessary documentation is received from potential supplier:
-VAT Certificate
-Company Reg. Certificate
-Banking details
Matching of supplier documentation received for capturing:
-Supplier invoice to match purchase order, receiving slip on quantities & price
-In case of a query/difference, paperwork is then returned to Procurement or the Receipting Clerk in Warehouse to sort out.
Daily capturing of supplier invoices on the system:
-Stock & non-stock invoices
-PO & non-PO related invoices (+- 1500 invoices per month)
Mysis capturing of all Dunlop Mxing & Dunlop Moulding invoices (Production in Howick)
-Ensure that the quantities and invoices total match (+- 80-100 invoices per month)
-Ensure that invoices are authorized by the Department manager
-Ensure that invoices are allocated to the correct company, branch & cost center
Handle and sort out daily queries on the supplier accounts
-Short deliveries and short receipting of invoices:
-Obtain either a credit note from the supplier or assistance from Procurement to amend existing purchase order to get the balance receipt in order to capture on the system.
-Invoices received from suppliers with NO purchase order on invoice:
-Ask assistance from Procurement to either generate a purchase order & get it authorized or request to assist with more details on who they dealt with.
-Invoices not submitted to finance for processing or capturing:
-Send these invoices to Procurement to attach paperwork and the necessary documentation, in order for finance to process onto the system
-Obtaining POD’s or signed job cars from suppliers to attach before processing invoices onto the system
Updating of supplier details on the system
Reconciling the supplier statements to the aged analysis, on a monthly basis
Phone suppliers, in order to obtain statements in case statements were not received though
post or email
Obtaining outstanding invoices which reflects on the supplier statements but were never
received, receipted or processed onto the system
Present the creditors recons for payment to the Financial Manager, in order to authorize for
payment.
Present urgent COD supplier invoices for payment – either the account was placed on hold
or the terms were changed from 30 days to COD (payment needs to be done before goods are released)
Ensure that pre-payments (or advances payments) made to suppliers are cleared off the
vendor once all the paperwork is received and receipted by the warehouse and the invoices are captured onto the vendor (Foreign & Local purchases)
Capturing of foreign supplier invoices – liaising with warehouse, in order to obtain the complete
set of supporting & shipping documents, in order to submit to the bank for payment.
Manual capturing of foreign expense invoice – ensuring that expenses are allocate
to the correct cost centre
Reconciling the foreign supplier accounts, on a monthly basis
Preparing foreign creditors payments and submitting of documentation to the bank – obtaining
The authorized signatories
Contact the bank and book rates for foreign payment to be submitted
Ensure that the bank receives the correct and necessary documents for payment to be processed.
Clearing of all payments made to suppliers:
-Payments need to be cleared off the bank statements on a daily basis in order for the cash book clerk to reconcile and balance.
-COD payments
-Local Supplier Payments
-Foreign Supplier Payments
Generating of remittance advises for payments cleared
Forward proof of payment & remittance to supplier to enable them to allocate the payments
To the correct invoices
Handling of Intercompany accounts between Rema Tip Top and Dunlop
Reconciling and balancing these accounts on a monthly basis – between R1.2 mil – R2mil per month on each Intercompany
Handling quarterly reporting on the Global Intercompany via balance and confirmations
Balancing of the aged analysis on all companies within the Rema Tip Top Group, up to trail
balance.
Assist the auditors with financial year end audits
Reason for leaving: Relocated to Nelspruit/Barberton Mpumalanga
Company: Dunlop Belting Services a Division of Dunlop Belting
Period: October 2008 – April 2010
Position: Financial Administrator
Duties:
Handle Debtor accounts
Phone debtor to collect outstanding amounts due
Handle queries on debtor accounts
Send statements and outstanding invoices to debtors
Ensure that credit application forms reach relevant persons to be approved and authorized
Receive cash and cheque payments
Phone suppliers to get invoices, matching paperwork on supplier accounts
Get statements from suppliers
Do credit accrual, send to finance for payment
Complete vendor application forms
Create purchase orders on system
Create product codes on system
GRN of goods received
Stock adjustment
Cost changes
Invoicing to customers
Credit notes
Quotations
General office admin
Reason for leaving: Rema Tip Top merged with Dunlop - Transferred
Company: XON Systems Mpumalanga
Period: 05th May 2008 – 26 September 2008
Position: Financial Administrator
Duties:
Handle Debtor accounts
Phone customers for outstanding amounts due
Handle creditor accounts
Process invoices for payment
Bank Reconciliations
Petty cash
Receiving and banking of cash
Invoicing customers
Credit notes
Creating new product codes
Purchase orders
General admin
Reason for leaving: Relocated to Johannesburg
Company: Belting Supply Services a division of Hudaco Trading Ltd
Period: 5th of June 2005 – 25th of April 2008
Position: Financial Administrator
Duties:
Receiving and banking of cash
Allocati0ns of payments, deposits and journals
Dealing with unknown deposits on statement
Handle account queries
Opening new accounts & get bank codes
Maintain debtor & creditor records
Control credit limits/discounts
Control refunds to customers
Telephonic collections on open item
Month end reports for head office
Monthly debtors feed bank reports
Final demand and overdue letters
General office admin
Petty cash
Cash book
Write cheques to pay monthly expenses
Cheque allocations
Monthly bank statement recons
Internal/counter sales
Invoicing customers
Credit notes
Ordering of stock
Purchase orders & GRV’s
Opening of new product codes on system
Cost changes
Stock adjustments
ISO Administrator
Reason for leaving: Career growth
Company: Singer Sewing Machines
Period: November 2001 – May 2005
Position: Administrator & Secretary
Duties:
Debtors
Creditors
Approving of hire purchases
Banking of cash
Invoicing
Receipts
Quotations
Statements to customers
General bookkeeping
Analysis book
General administrative duties
Personal secretary
Typing letters
Arrange appointments
Salaries & commission of staff
Reason for leaving: Career growth
Company: Performance Wheel & Tyre
Period: August 2001 – October 2001
Position: Administrator
Duties:
Debtors
Creditors
Switchboard
Typing of documents
Filing
Various administrative functions
Reason for leaving: Temporary Position
REFERENCES
Buco Hardware Nelspruit / Buco Shared Services
Nelia Meneke – Financial Manager Buco Shared Services
SG Wilken – Accountant Buco Shared Services
Julanda Hartzer – Payroll & HR Officer
Rand Plastics
Charmaine Swanepoel – Senior Creditors Clerk
Rema Tip Top & Dunlop Industrial Products
Peter Moyo – Senior Accountant
Stefan Flohr – CEO
Patrick Martin – Financial Director
XON Systems
Nico de Beer / Thomas Sikonela – Owners/Directors
Belting Supply Services Nelspruit
Mark Osborn – Branch Manager
Mark Knight – Financial Director
Singer Sewing Machines
Pat Ellis - Owner
013-***-**** or 013 -752-6001
Performance Wheel & Tyre
Wayne/Stella Masher - Owners
013 -752-8661/2
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