Accounts Payable Specialist

BARBARA A. GIBBONS

*** ******* ****, *******, ** 07718

Home: 732-***-**** / Cell: 201-***-**** / Email: *******@*******.***

Summary of Qualifications

20+ years of diverse administrative experience/training: Strong knowledge in administrative organizational management, bookkeeping, accounts payable/receivable, marketing, benefits, insurance, and payroll

Strong analytical and computer skills

Experience on AS400, Applied (Visions), Applied Epic software, McCracken software, Microsoft Suite, Great Plains software

Proven written and oral communication skills

Knowledge of filing, updating, and managing various records

Supervisory experience

Excellent organizational and time management skills

Exceptional attentional to detail and interpersonal skills

Strong ability to use standard business software and applications

Bookkeeping expertise- ability to handle sensitive and confidential information

Excellent problem solving and resilience skills

Work Experience

8/14-pres &

6/98-1/08

Herbert L. Jamison & Co., L.L.C. / Jamison Special Risk – Cranford, NJ

Accounts Payable Bookkeeper (8/14-pres & 6/98 – 11/05)

Coding and processing of all operating expenses and employee expenses for multiple companies

Processing, recording and mailing checks on daily basis for multiple companies

Verifying employee incentive compensation and expense reports

Assist with projects, ex. Audit requirements, 1099’s

Responsible for timely payments and reconciliation of carrier invoices, statements

Assisting CFO and department heads with monthly budgets and forecasting

Verifying direct bill commission statements and processing multi-state tax reconciliation and payments

Assisting A/R with cash application and aged receivables

Bank reconciliations, journal entries, account analyses

Administrative Assistant / Marketing Assistant / Benefits Assistant (11/05 – 1/08)

Administrative assistance for department director; including –compose and edit correspondence and memoranda from dictation and verbal directive; answer phones; assist visitors; resolve range of administrative problems and inquiries

Transcription of letter from Dictaphone

Run quotes for individual and life and small group life and health

Create marketing ads for insurance products, Constant Contact

6/10 – 8/2014 Empowered Learning Center – Hazlet, NJ

Administrative Assistant/ Office and Payroll Manager

perform daily secretarial responsibilities including: respond to messages, schedule and confirm appointments, answer phones, give information about program, greet visitors, students, etc.

prepare contracts, books for new students, students screening materials and maintain and track all inventory

prepare invoices for insurance purposes and client billing

create newsletters, marketing campaigns through Constant Contact

manage payroll system through ADP; prepare and process biweekly payroll for 12 to 15 employees

responsible for all correspondence from President and Director to clients and vendors

4/94-6/98 F.J. Wilkes and Co. – Jersey City, NJ

Accounts Payable/ Accounts Receivable Bookkeeper

Supervision of support staff

Day to day management of all accounting functions including processing of all daily cash receipts and corresponding ledger entries

Reconciliation of carrier statements

Disbursement of all checks including accounts payable and corporate expenses

Handle communications with clients/vendors

Preparation of month end closing/reports and handling of cash management

Bank reconciliations for three corporate accounts (including Canadian)

Education

St. Peter’s College – B.S. Business Management

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