Administrative Assistant Office

Anu.Ayyappan

Address: Block **,Street **,Unit No.26,Floor 7 PACI NO 20659822 Building No.24102

Abbasia, Kuwait Phone: +009**-********

Email: **********@*****.***, ************@************************.***

OBJECTIVE To work in a motivating company, having competitive and challenging environment that yieids twin benefits of professional growth and to obtain a suitable position which promises bright growth opportunities and to contribute the best of my ability for the development of the organization.

WORK

EXPERIENCE 01/01/2017 –

(CSCEC) China State Construction Engineering Corp. Ltd ( Kuwait) - ACSF Site Offices

Procurement Administrator

Responsibilities:

Doing administrative works and placing orders for equipment and materials. This role involves organizing and storing documents, making purchase orders, updating records, and responding to order issues.

• Monitor Inventory Stock

The part of this job is monitoring inventory stock. This includes observing whether the appropriate items have arrived and determining what needs to be reordered. Procurement administrators must be aware of low supplies so they can make purchase orders in advance of stock running out.

• Prepare Purchase Orders

The part of this job is Prepare purchase orders and send order requests to suppliers. They also update records and follow up with vendors to check if the order is being processed.

• Resolve Order Problems

The part of this job is issues arise with shipments or orders are incorrect or late, procurement administrators work with the supplier to resolve the issue. They build strong relationships with key contacts within these companies, working with them closely to fix problems as quickly as possible.

• Negotiate with Suppliers

The part of this job is suppliers to negotiate material and order costs, and compile cost reports for invoices. In some cases, bargaining may be necessary to get the best rates possible.

• Update and File Records

The part of this job is inventory and administrative tasks like preparing and forwarding invoices, updating databases, filing, and organizing documents for accounts. They also provide additional administrative support for team members as needed.

01/07/2010-31/06/2016

Kharafi national k. S. C (Closed )kuwait

Administrative Assistant, Timekeeper and Document Controller

Responsibilities:

Administrative Assistant

As aAdministrative assistant duties revolve around managing and distributing information within an office. This generally includes answering phones, taking memos and maintaining files. Administrative assistants may also be in charge of sending and receiving correspondence, as well as greeting clients and customers.

• Maintain contact lists.

• Produce and distribute correspondence memos, letters, faxes and forms.

• Assist in the preparation of regularly scheduled reports.

• Develop and maintain a filing system.

• Order office supplies.

• Book travel arrangements.

• Submit and reconcile expense reports.

• Generate reports.

• Prepare and monitor invoices Ect…..

Timekeeper

As a Timekeeper include maintaining time sheets and accurately inputting time and attendance data into the computer. They verify attendance, hours worked and pay adjustments while tracking overtime hours and approving compensatory time earned.

• Compile Employee Time Data

• Calculate Wages and Deductions

• Record Employee Pay Data

• Review Payroll Entries

• Monitor Reports for Discrepancies

Document Controller

As a Document controller is responsible for the timely, accurate and efficient preparation and management of documents. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.

• Copy, scan and store documents.

• Review and update technical documents (e.g. manuals and workflows)

• Distribute project-related copies to internal teams.

• File documents in physical and digital records.

• Create templates for future use.

• Retrieve files as requested by employees and clients.

• Manage the flow of documentation within the organization.

2004-2009

ICICI BANK (INDIA)

Responsibilities:

Clerical works

• Process Customer Transactions.

• Direct Customers to Bank Personnel.

• Verify Personal and Financial Information

• Maintain Customer and Financial Data.

• Support Cash Management Activities.

• Answer and respond to bank customers’ inquiries on financial transactions

• Prepare and record all deposits and payments into the bank’s computer systems.

EDUCATION

Bachelor Degree of Commerce Kerala university

Computerised accounting Lord budha education foundation

Computerized teacher Training course Information Techno park

ADDITIONAL

SKILLS Microsoft Office package: Microsoft Word, Excel, Access

Database operation: Microsoft Office Access, Oracle ERP

Statistical operation: Oracle ERP, CTL,Clarify and Simplify

REFERENCES

Date of Birth : 01/06/1985 Marital Status : Married Nationality : Indian Passport no :- R3087605. DOE :- 25-07-2027. Civil id no :- . 285*********

LANGUAGE: English, Hindi,Arabic

Hobbies:

• Writing

• Sketching

• Photography

Declaration : I hear by declare that the above particulars furnished by me are true and correct to the best of my knowledge and belief.

Date :

Place: Kuwait Anu.Ayyappan

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