Manager Personal Assistant

CHANTEL JEFFERY

*********@*****.*** ***, **th Ave, Villieria, Pretoria 064-***-****

PERSONAL DETAILS

ID Number:

771***-****-*** Drivers Licence: Code 08

Nationality:

South African Marital Status:

Married

Notice period:

Available immediately Languages:

English, Afrikaans

PERSONAL PROFILE

I am a self-motivated, reliable and organised

professional, with a stable track record. I worked my way up the ranks from Secretary to Personal Assistant, Bookkeeper to Procurement Officer, and Fleet

Administrator to Fleet & Maintenance Coordinator to Locomotive Administration Manager. My constant

career growth is a clear indication of my need for self- improvement.

I have a proven track record of being a team player within multicultural environments. I have good

interpersonal skills as well as problem solving abilities using initiative and persistence. Colleagues describe me as a modest, dedicated individual and an expert in the field, with an ability and eagerness to share my knowledge. I was a member of the Employment Equity and Skills Development Committee at Grindrod

Locomotives, and set an example to everyone by being fair and consistent.

On a personal level, I have a passion for family.

I have been married for over 19 years, and the proud mother of two. I enjoy cooking and baking,

and also enjoy reading newspapers to stay up

to date with current affairs

EDUCATIONAL DETAILS

Matric (Grade 12), 1995

Programme in Project Management (PPM)

2015, UNIVERSITY OF PRETORIA

Other Courses Completed at the School of Shipping:

Essential Import and Export Procedures

Customs Clearing and Freight Forwarding

Collective Labour Law Workshop

COMPUTER SKILLS

MS Office Package, SAP, SAGE S

Pastel Express, Quickbooks Pro

QAD, MFG-Pro (EB2), Syspro

CAREER CHRONOLOGY

Rovos Rail Tours Loco Administration Manager Jan 19 to date FSQ Services Food Quality Assurance

Contractor

Jan 18 to Dec 18

Grindrod Locomotives Fleet & Maintenance Coordinator Sep13 – 31 March 2017 RRL Grindrod Locomotives Fleet Administrator Dec 11 – Aug 13 RRL Grindrod Locomotives Procurement Officer May 11 – Nov 11 Hardy’s Machine Movers cc Bookkeeper/ Office Assistant Jun 10 – Apr 11 Sheltam (Pty) Ltd Personal Assistant to Technical

Operations Manager

Mar 08 – Sep 08

Sheltam (Pty) Ltd Call Centre Coordinator Mar 07 – Feb 08 Sheltam (Pty) Ltd Site Secretary Aug 99 – Feb 07

REFERENCES

Willie Nieman (Ops Manager) SHELTAM 083-***-****

Hardy Froneman (Owner) HARDY’S MACHINE MOVERS 083-***-**** Hugo Roslee (Operations Manager) GRINDROD 083******* Erick Louw (Maintenance Manager) GRINDROD 083******* Juanita Wiid (Owner) FSQ SERVICES 082*******

Basil Gous (Loco Technical Manager) ROVOS RAIL 083******* EXPERIENCE/ DUTIES

ROVOS RAIL TOURS: Locomotive Administration Manager DIRECT RESPONSIBILITIES

Agreements with TFR, TE and Prasa (Service Level Agreements)

Maintenance plan and updating

Incident Investigations

Updates of Regulations

Railway Safety Regulator Audits

Rovos Maintenance Standard upkeep and improvements OPERATIONAL RESPONSIBILITIES

ACCOUNTS

Wheels

Locomotive Costs (diesel & electric)

Provisions

TE account payments and recons

STAFF

Rosters (Drivers & Shunters)

Wages

Leave

Health & Safety

Work allocation and jobs cards

Training (Drivers, Assistants, Forklift, Crane, Train Maintenance)

Equipment Management (tools, jacks, cranes, forklifts, locos) COACH MAINTENANCE

Agreements with TFR, TE and Prasa (SLA)

Maintenance plan and updating

Incident Investigations

Updates of regulations

Railway Safety Regulator Audits

Coach Roadworthiness

Pre and post inspections

DIESEL LOCOS

Agreements with TFR

Incident Investigations

Updates of Regulations

Railway Safety Regulator Audits

Roadworthiness

Sourcing and Purchasing of Locomotives

Maintenance plan and updating

Work allocation and job cards

DIESEL LOCOS MUSINA DEPOT

Accommodation

Vehicle transport

Depot Hire

Fuel purchases and recons

YQ for movement of locos to and from Musina

ELECTRICAL LOCOS

Maintenance Plan and updating

Incident Investigations

Updates of regulations

Railway Safety Regulator Audits

TRACK MAINTENANCE

Updates of regulations

Railway Safety Regulator Audits

RSR and Independent Audits

GENERATORS

Cost Management

LOCO DEPOT

Safety

Security

Equipment certifications (Cranes, forklift, lifting equipment) FSQ SERVICES: Food Quality Assurance Contractor

Perform Food Quality KPI Inspections

KPI Reporting to Business Owners

Scheduling of KPI Inspections with Suppliers

GRINDROD LOCOMOTIVES (Maintenance Division) Fleet & Maintenance Coordinator

Maintenance Administration for Locomotive Fleet

All administration, coordination and expediting related to locomotive movements

Administer the job-costing for all the jobs being done by Fleet maintenance

Invoicing billable jobs to customers/ locomotive owners

Compilation/ updating of locomotive history files

Locomotive Fleet Planned Maintenance Schedules

Locomotive Condition Monitoring & Reporting

Locomotive Reliability Monitoring & Reporting

Contractual Availability Monitoring & Reporting

Operational Availability Monitoring & Reporting

RRL GRINDROD LOCOMOTIVES (Maintenance Div), Fleet Administrator

Planning of maintenance spares for remote sites

Administer the procurement of consumables and parts required for all sites & hubs

Weekly and monthly reports for the business unit

All administration, coordination and expediting related to locomotive movements

Managing of the Fleet-maintenance warehouse(s)

Administer the job-costing for all the jobs being done by Fleet maintenance

Administration of vehicles that are allocated to Fleet

Travelling arrangements as needed by RRL Grindrod Locomotives

Staff allowances for employees working across borders

Update & maintain locomotive files

Time & overtime keeping

Locomotive Fleet Maintenance Schedules

Expense reports

RRL GRINDROD LOCOMOTIVES (Procurement Department), Procurement Officer

Ordering and expediting of International Orders

Imports and Exports of Parts

Travel bookings for all RRL Grindrod personnel

HARDY’S MACHINE MOVERS cc

Bookkeeping on Pastel Express

Debtors & Creditors-control

Petty Cash control

Payroll on Vanilla Payroll (10 staff members)

Banking

Bank Recon

Send documents and backup to Bookkeepers for VAT submission SHELTAM (Pty) Ltd, Personal Assistant to Technical Operations Manager

Monitor locomotives movements between sites

Spares exports to DRC & Mozambique

Daily cycle counts

Buying and issuing of PPE, groceries & stationery

Issue planned maintenance forms and ensure return

Arrange Operations Meetings

Foreign currency issued to staff working outside SA

Responsible for Petty Cash

Write reports on downtime & diesel consumption

Take minutes at Operations Meetings

Filing and related admin duties

Update & maintain locomotive files (36 locos)

Update & maintain personnel files (40 employees)

Time & overtime keeping

Locomotive Fleet (46 locos) Maintenance Schedules

Staff rosters and travel arrangements including plane tickets to DRC & Mozambique

Calculate and monitor allowances to be issued to staff

Annual medicals & inductions for technical staff

Expense reports and Insurance claims

Compile quotations for customers

Call Centre Coordinator

Create purchase orders/ Purchase order receivers

Open and update job cards with labour

Compile expenses and item usage report

Create sales orders, shipments and end users

Create works orders and update with item usage

Create sites & locations / compile cycle count results

Spares exports to DRC & Mozambique

Staff roster, travel arrangements, buying PPE, groceries and stationery and petty cash management

Issue planned maintenance forms and ensure return

Write reports on downtime & diesel consumption

Annual medicals & inductions for technical staff

Expense reports and insurance claims

Write cheques to suppliers

Cheque queries from Head Office & suppliers

Purchase order queries from Head Office & suppliers

Cheque book recon

Compile quotations for customers

Contact this candidate