Office Sales

Sandeep Khanna

Mobile: +91-995*******

Email: *******.********@*****.***

Executive Profile

Seasoned professional having enrich experience in various division of Management.

Experience of supporting Business Executions, Project Management, handling Office Management, Administration, Virtual Assistance, Travel & Tour Management (including Visa’s), and hotel Booking, calendar Management, Diary Management, people Management& Business Analysis, Monitoring & closely coordinating with Top Management &cross departmental functional requirements and managing the necessary budgetary allocations.

Having understanding on Tax laws & applicability which ensuring right & proper cost comparison.

Trained& experienced on SAP Sales Module & CRM.

*Got appreciation from the NEC Top Management for Managing the whole process & supported Central Procurement Process for all admin, IT &High Value purchases for NEC corporation (HQ) for Tsunami Project

(funded by World bank), Broadcasting project & M/W project”.

**Got appreciation from Pilot Industries to SAVE the Tour Cost to 40% twice.

***Got appreciation from Globus Spirit Limited for saving the Travel Cost to 30%, Pro Active Approach in all the Management Works, Powerful synchronization of People Management and Calendar management for Managing Director.

Alumnus of Bhartiya Vidya Bhavan, Delhi for Diploma in Marketing & Sales Management & graduated

(B.COM) from University of Delhi.

MBA (specialization in International Business) from University of Allahabad with Distinction.

Presently doing PG Certifation in Senior Management from IIM- Lucknow ( Weekend ) Professional Experience:

Haldiram Snacks Pvt ltd (June,2019 – Till now)

Manager to MD

Assisting MD in providing comprehensive organizational, administrative and program support by proactively overseeing the MD’s priorities/workload and completing tasks as directed by MD with speed, efficiency, and accuracy.

Exhibit impeccable personal and professional standards in dealing with all stakeholders, maintain the Brand Image and standards of the MD’s Office.

Acting as a SPOC for the MD for the functional and operational support needed in his official, public, social space.

Assisting in Business Development, New Product innovation & launching for companies growth in terms of brand and profitability.

Assisting in Inter departmental coordination, visit to various Plants and outlets every second day for discussions, Inspections and corrective measures, so that companies goals can be achieved.

Manage/Engage the MD’s guests, customers, and too much points, which are mostly HNI clientele and people in authority .

Project Management, Follow up& Coordination with various inter-departments for the ease functioning which includes follow up before and after meetings with agendas or next steps which includes MoM’s tacking.

Looking after completely MD’s office which includes administration and facility management. 2

Managing Travel & Tour arrangements (Domestic and international), Calendar management which includes Hotel & conference bookings.

Prepare meeting agendas and collect related material it includes take and record minutes of the meeting with MD in some important meetings.

Review and proofread documents for executives' signatures, approval and information.

Screen incoming correspondence and ensure delivery to intended recipient.

Compile & forward various Reports.

Follow-up with staff for meeting program and client work closure deadlines including submission of various reports & budget

Make presentations, Excel sheets & draft various letters, reports, minutes & memos.

Provide regular updates about all arrangements and follow-up / status to MD & Consolidate all Documents / Letters received in respective files.

Submit & file various claims like Travel Claims - Domestic/ International, Mobile Claims, Meetings Expense Claims, Petrol & Driver's Salary Claim.

Submit & file various payments like Credit Card payments, Club & Organizational Yearly memberships/ renewals or special event fees on behalf of MD.

Globus Spirits Limited (Oct,2015 – June 2019)

Manager to MD & ED

Apart from Secretarial assistance to MD, handling Vendor Management, facility management and administration of MD’s Office.

Taking care of dynamic Calendar Management, Diary Management, Scheduling Meeting, teleconferencing & Video Conferences, VIP Guests (foreigners & Domestic), event participation, global conferences for MD& ED.

Communicating on behalf of MD’s for important events & meetings, Internal & External communication by preparing letters and emails. It includes communicating with key clients also.

Follow up& Coordination with various inter-departments, Project Management.

Working as an Escalation point of contact for all departments on behalf of MD.

Looking after the administration of MD’s Office.

Responsible for Tour and Travel Management (Domestic/International/fleet) which includes Visa formalities Hotel, Flights, Cruise bookings & other related arrangements for MD, ED.

Assisting MD for setting up Business plans, Corporate Strategy & mining data and preparing secondary research & reports in terms of PowerPoint presentation and excel sheets.

Responsible & keeping records /file management for monthly & annual timely payments of claims/expenses, Petty Cash of MD’s office, various memberships/credit cards/clubs/organizations on behalf of MD i.e like EO Events, YPO Events, Delhi Golf club, Belvedere membership etc

Taking care of AMC for Insurances of vehicles (MD’s & ED’s car) & IT products.

Preparing, Maintaining& keeping confidential & important documents& Records (Record keeping) of MD.

Taking care Independently Annual General Meeting &Quarterly Board Meetings in respect of Hotel & Travel for Various Directors & Stake holders.

Liaising& coordinating with factories, cross department, third party, government departments and vendors for streamline of business

Monitoring and scheduling approvals and project deadlines.

Supporting MD & Sales Directors for business Execution by preparing various Spread sheets, important Reports, letters, Power Point Presentations for various business activities like strategies, business plans, Budgeting, Revenue, Human Resources (Recruitment & part of selection committee) etc.

Managing Online Tendering for important opportunities, Infrastructure& Contract Management in terms of Sales and Print Media some HR Activities.

Pilot Industries Pvt. ltd (April 2014 – Oct,2015)

Manager to CMD, JMD & EMD

3

Coordinating with Foreign Delegates & Building and maintaining Strategic relationship for future business.

Looking after the Tour and Travel Management (Domestic & International) which includes Visa formalities Hotel, Flights & Cruise bookings.

Handling Office Management, Administration, Complex Calendar Management, Diary Management, Scheduling Meeting, conferences, event participation for Executive Director & Promoters.

Assisting top management in Planning, Corporate Strategy, Budgeting and by Streamlining all the gap areas of Branding, Procurement Function through proper policy & process formation.

Liaising& coordinating with factories, cross department, third party, govt. departments and vendors for streamline of business.

Handling procurement requirement for lead Division by carrying out vendor / supplier analysis, evaluation and identifying alternate vendors for better commercials, control and timely project execution on behalf of Top Management.

Helping top management by preparing various Spread sheets, documents, PowerPoint Presentations for various business Units/ Operations like strategies, business plans, Budgeting, Revenue, mergers and acquisitions and Human Resources.

Managing online tendering &Analyzing MIS, Rate Contract, Petty Cash, various purchases in lead Division and helping in Admin and HR Activities like recruitment, induction, manpower planning, etc.

Assisting top management in Planning, Budgeting and by Streamlining all the gap areas of Branding, Procurement Function through proper policy & process formation.

Filling expense reimbursements, credit cards, Insurances (Personal and Car ) for CMD

Maintaining Important and confidential documents of CMD. NEC India Private Limited. (April 09 – March31, 2014)

(Japanese MNC)

Astt. Manager

-Assisting to Country Head (Tech)

NEC Corporation (Oct05 – Mar-09)

(India Branch Office)

Senior Executive- Operations& Sales Admin

-Assisting to Sr. GM & Japanese Head

NEC LIASION OFFICE

(Liaison Office ) (March 2002 – Oct 05)

Assistant Officer

-Assisting to GM & Japanese Head

Liaising & Coordinating with Head office (Japan) & allied offices (South East Asian countries), Factory

( Japan & USA ), third party( all over the world ), cross departments & vendors for the stream line of business.

Handling Guests Relations and Coordinating with Foreign Delegates & Building and maintaining Strategic relationship for future business.

Looking after the Office Management, Calendar Management, Diary Management, Scheduling Meeting, Conferences & Events Visa, Hotel& travel management (for Technical Heads of CNS Division)

Preparing various Spread sheets, documents, PowerPoint Presentations for various business Units/ Operations like strategies, business plans, Budgeting, Revenue, mergers and acquisitions for the Management & Head office (Japan).

Apart from office and administration activities, I manage various business, Operations, Analysis and Controlling activities also (i.e. controlling of end to end Customer & Vendor Management, Sales to Sourcing till vendor payment)

Carrying out vendor / supplier analysis, evaluation and identifying alternate vendors for better commercials, control and timely project execution on behalf of Top Management.

Managing function – MIS, Orders, Rate Contract, Agreements Management, Petty Cash for BU and some HR Activities.

Coordinating for various accounts like ONGC, BEL, Doordarshan, Nokia Siemens Network, Videocon Telecommunications, STEL for closure and completion of project/Delivery/payments etc. 4

Helping Marketing Division for Various Marketing functions which includes above and below the line advertising i.e. Print advertisements (Newspaper / Magazine Advertisement), Event Management, Hoardings, Online Search engine Marketing.

Analyzing positioning and demand for NEC Product.

Negotiating with international &domestic vendors for the purchase of network (Transmission) material comprising of hardware, software, services for North India.

Taking care of Attendance and Admin Functions like canteen sourcing, stationary, Parcels & Couriers etc.

Preparation of Bid, Proposals, presentations for various tenders, business analysis, MIS report, Business development and Trainings (in-house& customers).

Handling Logistics, Advertisement and business promotion activities for NEC Products in India on behalf of CEO.

VELS COMMUNICATION (Feb 2001-March 2002)

Coordinator

Responsible for market development and addressing new customer through mailers, presentation and demonstrations.

Ccoordinating and Assisting Director Marketing, Sales, and Sales Promotion for Communication Software, Computers and Printers. It also includes interacting with various customers for their further requirements. Computer Proficiency:

SAP : Sales Module

Windows 2000/ XP; MSOffice (PowerPoint, Word, Excel, Access) Mailing (E-Mail, Web Mail, CC-Mail &CC- Mobile) and Internet.

** Before 2001, I was doing consultancy jobs for FMCG products. Qualifications:

Doing PG Certification course in Senior Management from IIM, lucknow (Weekend )

Master’s in business administration (specialization in International Business) from SHAITU Institute, University of Allahabad.

PG Diploma in Bhartiya Vidya Bhawan, Delhi

B.COM. from Delhi University

Personal Details:

Date of Birth : 03 December 1973.

Marital Status : Married

Address : B-6, Lakshman Park, Chander Nagar, Delhi-51 Hobbies:

Graffiti’s, Cartooning, Painting, traveling and listening to music. Languages Known:

English, Hindi & Punjabi

Co-curricular Achievements :

Vice President for Co-curricular Activities in college, Best Graffiti and Sketcher for three consecutive years, Best Cartoonist in Inter university contest held at Jabalpur (Indore). I consider myself familiar with Sales, Marketing, Vendor & Sales Admin Management related aspects. I am also confident of my ability to work in a team. I hereby declare that all the information given above is true to best of 5

my knowledge.

Date: (Sandeep Khanna)

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