Legal Secretary Assistant
Resume:
Teresa M. Miller
*******@*****.***
Highly efficient legal assistant with extensive knowledge of administrative and secretarial procedures in a legal environment. A self-starter with strong team player and organization skills.
SUMMARY OF QUALIFICATIONS AND SKILLS
Skills Profile: 30+ years of experience; strong knowledge of legal terminology, legal forms and documents; highly organized and detail oriented; ability to organize and prioritize multiple tasks and complete them under time constraints as expected; excellent oral and written communication skills; excellent multi-tasking ability; reliable; confident and cooperative team player; self-starter capable of working with little supervision; strong communication skills, both verbally and written, with all levels of management; excellent spelling, proofreading and transcription skills; adaptable to changing demands from multiple people.
Computer Skills: Microsoft Office (Word, Outlook, PowerPoint and Excel); iManage Document Management; Adobe Acrobat; Nuance PDF; E-filing; Olympus Digital Dictation/Transcription; Chrome River; IntAppTime; IntApp Open-NBI; Carpe Diem Timekeeping; typing speed of 70+ wpm
PROFESSIONAL EXPERIENCE
Professional Assistant 06/2019–06/2020
Thompson & Knight LLP Houston, Texas
Managed all tasks for two Tax Partners (one is Houston Office Leader), Corporate Partner, Corporate Associate and Corporate Paralegal
Prepared, reviewed and revised correspondence and documents, delivering final versions in a timely manner to appropriate contact
Drafted, revised, copied and saved documents to iManage
Managed and prioritized e-mail correspondence and phone calls, answering inquiries and relaying detailed messages
Processed client and vendor invoices, forwarded monthly statements, and responded to account inquiries; processed attorney expense reimbursements
Maintained attorneys’ calendars; booked conference rooms for client meetings and conference calls
Booked travel
Transcribed and reviewed correspondence, documents and time entry dictation
Ran conflicts, opened, organized and maintained client files
Entered time for all attorneys to ensure all billable hours are recorded
Observed confidentiality of attorney-client relationship
Assisted other secretaries and attorneys in Team as time permitted and as requested by other attorneys or Human Resources
Read and sorted incoming mail; ensured that outgoing mail was delivered timely and specified types of delivery
Legal Secretary 10/2011-05/2019
Vorys, Sater, Seymour and Pease LLP Houston, Texas
Handled all tasks for Finance Partner (Managing Partner of Houston Office), Health Care Partner, Health Care Associate, Labor and Employment and Litigation Associate
Transcribed and revised various correspondence, documents and pleadings; also scanned and e-filed pleadings
Prepared, copied, scanned, faxed and e-mailed documents; saved documents to FileSite
Prepared check requests for invoice payments and attorney expense reimbursements
Maintained attorneys’ calendars, including appointments, meetings, court hearings and travel arrangements, booked conference rooms for client meetings and conference calls
Booked travel
Ran conflicts, opened, organized and maintained client files
Time entry for all attorneys to ensure all billable hours are recorded
Accounts payable and receivable, reviewed and processed client invoices
Observed confidentiality of attorney-client relationship
Read, sorted and dated incoming mail; ensured that outgoing mail was delivered timely and specified types of delivery
Assisted other secretaries and attorneys in Team as time permitted and as requested by other attorneys or Human Resources
Answered direct attorney phone lines and acted as liaison between clients and attorneys
Legal Secretary 08/2004-09/2011
Vorys, Sater, Seymour and Pease LLP Columbus, Ohio
Supported Labor and Employment Partner, Finance Partner and Bankruptcy Paralegal
Drafted and revised various correspondence and documents
Faxed, copied, scanned and e-mailed documents; saved documents to FileSite
Prepared check requests for invoice payments and attorney expense reimbursements
Maintained attorneys’ calendars; booked conference rooms for client meetings
Transcription of various agreements, documents and attorney time
Ran conflicts, opened, organized and maintained client files
Entered time for all attorneys to ensure all billable hours are recorded
Accounts payable and receivable, forwarded client invoices and responded to account inquiries
Managed and prioritized phone calls and e-mailed correspondence, answered inquiries and relayed detailed messages
Answered direct attorney phone lines and acted as liaison between clients and attorneys
Legal Secretary 11/2002-08/2004
Scott, Scriven & Wahoff LLP Columbus, Ohio
Supported one Partner and two Associates in the Labor Group
Drafted and revised various correspondence and documents
Faxed, copied, scanned and e-mailed documents
Transcription of correspondence, documents and attorney time
Organized and maintained client files
Time entry for all attorneys to ensure all billable hours are recorded
Processed monthly client invoices
Legal Secretary 11/1999-09/2002
Thompson Hine LLP Columbus, Ohio
Worked with one Partner and Paralegal in the Probate and Tax Group. Also worked with one Associate in the Corporate Group
Drafted and revised various correspondence and documents
Faxed, copied, scanned and e-mailed documents
Transcription of documents and correspondence
Organized and maintained client files
Time entry for all attorneys and Paralegal
Processed monthly client invoices
EDUCATION
Graduate of Lancaster High School – Ohio
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