Administrative Assistant / AR Specialist

Julie Suarez

Jsuarez_**@yahoo,com

SUMMARY:

Highly motivated Administrative Assistant/Accounts Receivable professional with over 10 years of accounting experience. Driven and result oriented with an aim to perfect my duties.

Recently relocated back to Houston from Miami, Florida and currently searching for a new, long-term opportunity to effectively contribute and assist in the financial success of an organization.

Experience:

Administrative Assistant (Contract) 11-2019 – Present

Corbett Personnel Services Houston, TX

Greeted visitors

Answered and directed all calls

Handled and distributed daily mail

Created Maintenance/Service Requests

Validated parking tickets

Printed documents

Organized files

Copies, digitized and filed office documents

Assisted in year end closing and filing

General staff support

Admin/Accounts Payables (Contract) 9-2018 – 8-2019

Chartwell/Compass USA Miami, FL

Print Daily Revenue Financial Reports – 19 Locations

Post Daily Sales to 15 locations

Manage and update Daily Cashiers Log

Reconcile all vendor statements and report to Comptroller

Performed various clerical duties (filing, copies, scanning, mail distribution)

Assisted with month/year end closing

Provided administrative support

Front Desk/Answer and direct all incoming calls

Accounts Receivables Specialist (Contract) 7-2018 – 9-2018

Thyssen Krupp Elevator Miami, FL

Reconciled Client accounts in Oracle with open balances/credit balances

Contacted Clients via phone/email/US Postal regarding open balances/credit balances

Submitted Check Refund Request when applicable

Submitted Contract/ Address/Company Principle/ Name changes to appropriate department

Prepared and attended weekly AR meetings with Supervisor, Comptroller, Branch Managers and Sales

Administrative Assistant 11-2017 – 7-2018

Karpel & Company Miami, Fl 33161

Front Desk/Answer and direct all incoming calls

Filed, Copies and Scanning Client files

Maintained & updated Client files

Prepared and submitted employee timesheets weekly

Assisted during tax season with various duties

Ran office errands (Post Office, Office Depot)

Set up office printers and office furniture

Ordered Supplies

Cleaned office at the end of each week (vacuum, take out trash)

Accounts Receivable Specialist 4-2015 – 6-2017

J Turner Research Houston, TX

Generated weekly AR report for President identifying account status and reconciliation required.

Maintained current W-9 information

Communicated with clients regarding outstanding invoices via phone/email to ensure prompt payment.

Reconciled AR status and documented client communications and payment status

Daily posting of checks via ACH / EFT payments received to applicable invoices in QuickBooks.

Researched and Collected backlog of unpaid invoices above 120 days outstanding.

Assisted with month/year end closing

Created/Submitted monthly invoices via email/Customer Payment & Billing Portals /US postal service

Setup/Maintained new client accounts

Accounts Receivable Specialist 3-2014 – 3-2015

Percheron LLC Katy, TX

Generated weekly AR report for Division Managers identifying account status and reconciliation required.

Communicated with clients regarding outstanding invoices via phone and email to ensure prompt payment.

Reconciled rejected/disputed invoices and resubmitted via Oracle and ADP Open Invoices for client approval.

Assisted billing department by generating and submitting invoices for client approval

Researched and Collected backlog of unpaid invoices above 120 days outstanding.

Credit Manager 12-2009 – 1-2014

Readers Wholesale Distributors Houston, TX

Perform day-to-day activities that ensure effective account management of assigned accounts.

Generated weekly AR report identifying account status and reconciliation required.

Communicate via phone/email/ fax and US mail with customers concerning status of invoice payments

Interfaces with Sales, Operations and Finance departments to resolve billing, collection and credit issues.

Resolve all overdue account balances, unassigned cash and payment discrepancies through research, communication and follow up with clients or field operations.

Daily processing of payments received through lockbox(s) to include return checks, ACH/EFT payments, credit and debit memos, refund checks, and adjustments.

Posted ACH/EFT/Check by fax & Customer checks/cash

Skills

Microsoft Dynamics Great Plains, OMS Dashboard, AS-400, SAP, ACT, Yardi

Quick Books, OPS Merchant, COUPA, PaymodeX, Oracle, ADP Open Invoices

Base Camp, Outlook, Word, Excel, Big Commerce, Drake

Dun & Bradstreet

ACH/EFT/Check by Fax

Digital Check Scanner (Chase Bank)

Stamps.com

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