Sales Manager

CAROLYN A. LORETO

Al Satwa Dubai,U.A.E.

CONTACT no. +971**-*******/ +971**-*******

EMAIL ADDRESS: *******.********@*****.***

Birth Place: Dagupan City, Pangasinan Philippines

Citizenship: Filipino

Joining Date: Immediately

Visa Status: Cancelled Visa

Summary

A dedicated individual with 13 + years of experience in finance and administrative within the Middle East. An enthusiastic finance assistant with drive, determination, and experience of working in busy Finance department providing support to management. Having ability to ensure that day-to-day work is carried out in the line agreed policies and procedures and quality standards.

Skills

Proficient with computer literate such as Microsoft Word, Microsoft Excel, Internet Browsing, E-mail and Outlook E-mail

Experience in QuickBooks, Sage 200, Sage 50 and Cargowise accounting software

Accounting Bookkeeping

Strong communication skills

Team oriented with high attention to detail

Adaptable and focused

Thrives under pressure

Ability to handle administrative functions

Ability to deal effectively with month end closing deadlines

Highly organized

Educational Attainment

Graduate of Bachelor of Science in Commerce Major in Management

University of Pangasinan (Philippines)

Professional Experience

May 06, 2018 – June 30,2020

Cars Shipping LLC (Cars Shipping Logistics, Relocation and Warehousing)

Dubai Investments Park 1, Dubai U.A.E

Finance Supervisor

Daily Posting of Bank transactions and preparation of Monthly Bank Reconciliations

Post and process journal entries and ensure all business transactions are recorded

Maintain office petty cash

Manage the creation of suppliers/customers on Sage

Raise sales invoices and credit note manually and ensure are entered on job book and Sage

Process all supplier invoices and credit notes and ensure are entered on job book and Sage

Ensure all sales and purchase ledgers are kept tidy, with allocations and writing off of small exchange differences or charges kept up to date

Reconcile both sales and supplier SOA ledger on weekly basis

Chasing customers accounts receivable on weekly basis or if needed

Prepare payments schedule and to do by cash, cheque and set up payments by banking transfer

Responds with any clients queries or disputes relates sales invoices

Resolving any disputes with suppliers in timely manner

Assist Finance Manager in processing of balance sheet, income statements and other financial statements

Assist Finance Manager on vat return filling

Track temporary import bond / deposit payments and refund

Maintain reminder system for when temporary import bonds are expiry

To do all Monthly report – Etisalat Bills, Petrol SOA, Dubai Chamber, Calogi, Salik and Petty Cash

Process all staff expenses

To do monthly schedules of Accrued, Prepayments and Depreciation

Monitoring employees Leaves

Prepare monthly staff salaries and upload on Online Banking

Ordering and maintaining stationery, equipment and kitchen supplies

Ensuring filling systems are tidy and are kept in efficient and appropriate order

Arrange cash and cheque payment collections

Performs other related duties as required

July 07, 2011 – May 03, 2018

EFM Management FZ LLC (Event Logistics –Import & Export)

Dubai Media City, Dubai U.A.E

Finance and Administrative Supervisor

Key Task & Responsibilities

Finance

Generate and process sales invoices and credit notes, manually and via the SOP system on Sage

Ensure sales invoices are sent out promptly, with clients PO’s or references as necessary

Process supplier invoices and credit notes, manually and via PO system on Sage

Set up new customer and supplier account on Sage

Ensure new clients have completed and approved credit application form prior to opening new sage accounts

Ensure the sales and purchase ledgers are kept tidy, with allocations and writing off of small exchange differences or charges kept up to date

Reconcile supplier statement against the ledgers

To do sales ledger reconciliation

Maintain office petty cash

To do credit control

Responds with any clients queries or disputes relates sales invoices

Chasing customers accounts receivable on weekly basis or if needed

Resolving any disputes with suppliers in timely manner

Track temporary import bond / deposit payments and refund

Maintain reminder system for when temporary import bonds are expiry

Process the supplier invoices and staff expenses

Maintain spreadsheet showing unrecorded supplier invoices and sent out weekly report to operation

Posts job costs of staff credit card reports and staff expense claims

Prepare schedule for all supplier payables for payment run on weekly basis

Set up supplier payments via cheque, cash and transfer on online banking

Posts sales receipts and supplier payments

Prepare weekly receipts and payments report and send to EFM UK accounts team and to Directors.

Monitoring day to day Bank Balance through Corporate Online Banking and managing the daily funds position and send to Directors by the end of each day

Prepare monthly cash flow forecast

Prepare weekly Debtors report and send to all

Prepare monthly Debtors summary report and send to General Manager

Performs other related duties as required

Administration

Prepare monthly staff salaries and upload on Online Banking

Sorting and distributing incoming post and organizing and sending outgoing post

Ensuring filling systems are tidy and are kept in efficient and appropriate order

Keeping office clean and tidy

Ordering and maintaining stationery, equipment and kitchen supplies

Manage driver overtime records

Arrange cheque collections and organize for documents to be couriered

Perform general clerical duties include but not limited to: filling, photo copying, scanning and faxing

March 08 2009 – July 06, 2011

Ussamah Tabbarah & Co. - Nexia International (Accounting Provider and Auditing Firm)

Sheikh Zayed Road, Dubai U.A.E

Accountant General

Perform journal entries in QuickBooks

Maintaining ledgers and all other day to day accounting requirements

Reconcile banks accounts statement monthly

Process accounts receivables and revenue collection functions, including preparing, printing and posting invoices, following up outstanding invoices

Performs transaction processing related to accounts receivables payments, revenue collection and bank deposit

Process accounts payable invoices and expense claim as per companies policies and procedures

Prepare payment voucher as well as cheque and present to Manager for approval and signature

Monitoring staff attendance of employees

Prepare and process monthly salary of employees via WPS

Computing gratuity, leave salary and other benefits of the employees

Provides assistance to Finance Manager in preparing month end and year end accounting support, as required

Organize and maintain files and records

Performs other related duties as required

March 27, 2007 – March 05, 2009

Paris Gallery Regional FZCO (Distributer Montblanc, Montegrappa and Dunhill)

Dubai Airport Freezone, Dubai U.A.E

Accounting Assistant

Monitoring day-to-day Bank Balance through online Banknet

Update the daily cash position

Posting journal entries on QuickBooks

Maintain up-to-date billing system

Follow up on, collect and allocate payments

Perform account reconciliations, monitor customer account details for non-payments, delayed payments and other irregularities

Received payment and prepares official receipt

Monthly bank reconciliation

Handling Petty Cash and as well as for replenishment

To ensure that all A/P invoices are booked according to policy with proper approval

Prepares supplier voucher and request for payment

Assist to Financial controller in the preparation of year-end closing and audits

Organize and maintain files and records

Performs other related duties as required

March 01, 2004 - January 31, 2007

Pilipinas Messerve, Inc (Manpower Delivery Rider)

Manila, Philippines

Accounting and Administrative Assistant

Key Task & Responsibilities

Accounting

Assist in the day-to-day running of the Accounts Office

Maintain records of sales invoices and creditors' payments

Process accounts payables invoices and expenses claim of staff

Process cheques request payments

Receives cash, cheque payment, prepares official receipts and revenue collection and bank deposit

Prepare the needs of internal auditor for the month end and year-end closing

Performs other related duties as required

Administration

Monitoring employees attendance

Assist with payroll administration

Prepares and gives examinations to the applicant

Maintain and distribute staff weekly schedules

Prepares the monthly summary evaluation performance report of each employees

In charge of keeping files and updating records of staff

Perform general clerical duties include but not limited to: filling, photocopying, faxing, mailing, scanning

In charge of ordering office supplies, equipment’s and pantry supplies

Sorting and distributing incoming post and organizing and sending outgoing post

September 2000 – October 2002

Bank of the Philippines Islands

Manila, Philippines

Data Entry Clerk

Entering information into the computerized database

Prepare, compile and sort documents for date entry

Check source documents for accuracy

Verify and correct data where necessary

Obtain further information for incomplete documents

Update data and delete unnecessary files

Comply with data integrity and security policies

Contact this candidate