Administrative Assistant Personal
Resume:
Kathy Allen
Summary
Pasadena, TX *****
*****************@***********.***
Administrative professional with years of diverse office administrative experience. Highly skilled in word processing, providing administrative support, creating and updating spread sheets as well as accounts payables and receivables. Proactive, efficient and anticipate client needs as well as takes initiative to improve administrative process. Excellent organizational skills, dependable, and a proven team player.
#readytowork
Authorized to work in the US for any employer
Work Experience
Executive Administrative Assistant / Office Manager ACCUDYNE INDUSTRIES / INGERSOL RAND
August 2017 to Present
• Schedules and organizes complex activities such as meetings, travel, conference and completes expense reporting and reimbursements.
• Types and designs correspondences, memos, charts, tables, graphs, etc.
• Order and maintain office supplies invoices with correct coding and approval.
• On-Boarding of Contractors and New Hires, this consists of PC request, roles, access to drives etc.
• Schedule Conference rooms and set up if necessary and order meals upon request.
• Corresponds with A/P Dept. on invoicing and receiving.
• Acts as liaison with other departments and outside agencies, including high-level staff such as CEO, president, vice president and facility management company. Executive Administrative Assistant / Accounting Service DISCOVER FINANCIAL SERVICES
February 2017 to February 2017
• Manage travel arrangements, scheduling appointments and expense reporting.
• Coordinate customer events, meetings, and outings.
• Support 1 Managing Director, 2 Project Managers and 4 Sr. Accountants.
• Order and maintain office supplies invoices with correct coding and approval.
• Mail delivery and FedEx invoicing. Which I have setup as a 15mo. Purchase order for FedEx. Boarding of Contractors and New Hires, this consists of PC request, roles, access to drives etc.
• Sweep -Balancing of bank statement.
• Administrator to TREC's
• Pull Daily Funds/Fees and Adjustment fees and add to reports for the settlement balancing month end.
• Bank Deposit 15th/30th of the month. Generate CUP report, SMS 614 Report, and Plus Numbers Report
• Schedule Conference rooms and set up if necessary and order meals upon request.
• Prepare binders for quarterly forecast meeting.
• Revenue Request to add files to W: Drive.
• Create PO's for departments. Upon request
• Corresponds with A/P Dept. on invoicing and receiving. Executive Administrative Assistant / Client Service PERSONALYSIS CORPORATION
October 2013 to May 2014
• Manage travel arrangements, scheduling appointments and expense reporting.
• Coordinate customer events, meetings, and outings.
• Responsible for marketing materials to include presentations, web content, corporate signage at company sponsored events and logo materials.
• Phone coverage
• Print program materials for consultant workshops.
• Submit client orders for processing.
• Coordinate with client during whole process of the workshop. Administrative Assistant /Customer Service
WILLIAMS CO
June 2013 to October 2013
• Ran daily Capacity Release Reports.
• Generated Revenue Ranking Reports by month, quarter, and year.
• Submitted service contracts, agency agreements, amendments, OBA's, PIBA's, to Document Registry
• Updated and maintained customer contacts lists.
• Created and send transmittal letters for documents sent to customers.
• Provided backup support to administrative staff including phone coverage.
• Contacted customers on request.
• Entered contract and amendments into FileNet and 1Line for (Customer based). Administrative Assistant III
NISOURCE GAS TRANSMISSION & STORAGE
September 2008 to March 2013
• Managed travel arrangements, scheduling appointments and expense reporting.
• Coordinated customer events, meetings, and outings.
• Processed purchase orders and invoices through our accounting system.
• Personal Computer Champion - Trained new hires on all office systems.
• Responsible for soliciting bids from vendors, negotiating contract terms and making recommendations to management.
• Responsible for marketing materials to include presentations, web content, corporate signage at company sponsored events and logo materials.
• Order office supplies
• Notary
Executive Administrative Assistant/Executive Receptionist ABN AMRO BANK
September 2001 to August 2008
• Managed the daily operations of Managing Directors office and perform various administrative duties, including maintaining professional and personal calendar, drafting correspondence; scheduling appointments, setting up teleconferences/presentations; preparing check requests.
• Liaison between Managing Director and integrated energy clients company executives.
• Responsible for screening, routing, and preparing responses to internal/external mail and e-mail.
• Prepared expense reports and travel reimbursements.
• Maintained subscription/mail logs. Coordinate extensive international travel plans including limos, lodging, and conference sites.
• Handled Conference registration and PowerPoint presentations. Scanned documents to create slides for presentations.
• Planned events with business and community leaders including luncheons and special functions. Scan business cards for contact files.
• Maintained dues/memberships of professional affiliations/organizations.
• Monitored expiration dates on passports. Updated memberships, awards, etc. Performed Internet research. Maintained conference room schedules.
• Created invitation correspondence for international Visas'. Education
High school or equivalent in Academic
Missouri Southern State University - Joplin, MO
Skills
• Event Planning
• Human Resources
• Marketing
• Quickbooks
• Office Management
• Excel (5 years)
• Concur
• Ariba
• Workday
• Workbrain
• Maximo
• Microsoft Excel
• SharePoint
• Project Coordination
• Administrative Experience
• FileNet
• Personal Assistant Experience
• Facilities Management
• Oracle
• Quality Assurance
Certifications and Licenses
Notary Public
January 2021
Notary Public of Texas for the past 15 years.
Apostilles, documents, and etc.
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