Executive Assistant Office

Professional Profile: Nationally trained professional, detail-oriented and results driven administrative business professional with 10+ years of experience. A high- energy, skilled, team player with a strong client centric approach. Extensive knowledge in Finance, and self-motivated with exemplary interpersonal skills.

EDUCATION & PROFESSIONAL DEVELOPMENT

Toronto School of Business – Business Certificate

Negotiating Skills, Coaching and Teambuilding, Expert Speaking, Operation Leadership, One Minute Manager, extensive training in delivering exemplary customer service.

Active member of Junior Achievement and United Way Programs

Recipient of yearly “Above and Beyond” award 2009 – Northlands for exemplary Customer Service Recipient of quarterly service award 2010 – ATB for exemplary Customer Service

First Aid and CPR trained

Technical Skills: SalesForce, Lotus Notes, Microsoft Office, Concur Travel and Expense, Aladdin, Bloomberg, SAP

ADMINISTRATIVE/PROFESSIONAL EXPERIENCE

Multimatic (Contract) Nov 2019 – Feb 2020

Reception / AP / Administrative Support

Dr. Jay Children’s Grief Centre (8 week Contract) Sept 2019 – Nov 2019

Executive Assistant to Executive Director/Office Administrator

Plan International/Canada (Contract – End of Maternity Leave) March 2018 – June 2018 Executive Assistant to the President and C.E.O.

•Managed a very complex, high profile, extremely busy calendar for the President and CEO

•Scheduled, coordinated meetings and liaised with high profile Government officials, including the office of the Prime Minister

•Scheduled and coordinated high profile media interviews

•Managed a very busy international travel schedule

•Managed CEO’s very busy email and liaise/ communicate, on her behalf

•Communicated and scheduled meetings with major Donors both domestic and abroad

•Prepared daily Glossy’s and ensure CEO is kept on schedule

•Managed the Board Liaison Coordinator and oversaw all Board meetings and activities

•Facilitated the bi-weekly Executive Management Team meetings

Kinross Gold Corporation (Contract - Disability Leave) December 2017 – January 2018 Executive Assistant to multiple VPs

•Supported 4 VP’s – Strategic Operations to include travel arranging, expense management, reservations, calendar management

AVIVA Investors Canada (Toronto) July 2014 – November 2017

Senior Administrative Assistant to the President

•Managed all aspects of the Aviva Investors Canada office to include the Investment,

•Sales, Portfolio Management, Research and Infrastructure Debt teams and ensured the seamless functionality, at all times

•Effectively managed the daily calendars and E-Mail communication for Executive Teams in North America

•Served as key liaison with building management and external vendors and manage all leasehold improvements for office

•Authored and managed critical information and applications for Aviva Investors Canada such as presentations, meeting materials, various reports and agendas.

•Supported the sales and investment team with presentations and business development support

•Developed and maintain effective record keeping and filing systems for research and investment teams

•Supported Canadian investment team with various reports including daily trade tracking, daily cash monitoring and quantitative analytical support. Inform team when discrepancies or abnormalities arise

•Maintained great working relationships with clients, vendors and internal staff

•Ensured familiarity with the principals of the Risk Management Framework policy and abide by all such policies Responsible for travel and expenses for Toronto office staff /procedures.

•New employee set up and software/hardware and IT liaison - Responsible for IT functionality including Audio/Visual equipment

•Minute taking, Board preparation, Client Presentations (Editing PowerPoint Presentations where required)

•Extensive travel arranging domestic and international and all expense reports for the team

•Ensured all office invoices were paid and generated precision pay cards for local vendors

•Reservations for executive team and meeting planning to include Skype, WebEx, Live Presentations

AVIVA Canada (Contract to Perm) April 2014 – July 2014

Executive Assistant to 3 VP’s – Marketing, Actuaries and Risk

•Managed Actuarial and Risk Management Executive Teams calendars

•Assisted the Actuarial and Risk Management team with all administrative duties including mail distribution, supplies, meeting room reservations, equipment rentals and all ad hoc duties

•New employee set up and software/hardware and IT liaison

•Assisted with various projects from planning stage to creating spreadsheets to tracking progress

•Take, compile and distribute meeting minutes for several leadership meetings to Executive and Staff

Scotiabank (Contract) July 2013– March 2014 Executive Assistant to Manager of Procurement and 200 I.T staff

West Shore Bar and Grille Aug 2014 – Aug 2019

Server/Bartender

Pelican Catering, Oshawa, ON Apr 2015 – Sep 2017

Server, Event Set-Up, Bartending, Even Tear Down

Maple Leaf Sports and Entertainment June 2011 – Sept 2012

Usher

Commonwealth Stadium, City of Edmonton, Edmonton, AB Apr 2009 – Sep 2011

Guest Services Host, Usher

Chosen for Employee of the Game on several occasions

from the City of Edmonton and Commonwealth Stadium Management Team

Northlands Park, Rexall Place, Edmonton, AB Sep 2006 – Sep 2011

Guest Services Host, Usher

Recipient of yearly “Above and Beyond” award from the

City of Edmonton (Chosen from 4,000 employees)

* Excellent references available upon request

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