Senior Administrative Assistant

RESUME

SANIL KUMAR MANIKYALA CHOWDARY

Email: **********.***@*****.***

Mobile: +91-990*******

Career Objective:

Look forward to associate myself with an organization wherein I can involve myself in pursuit of innovation and excellence along the company’s framework and its aspiring objectives.

Professional Experience:

Worked as Senior Administrative Assistant and Project Support for Administrative Staff College of India (ASCI), Hyderabad from Feb 2011 to June 2020.

Worked as a Supply Chain Designer for Reliance, Bangalore on using JDA Tool from Aug, 2008 to Nov, 2010.

Technical Skills & Competencies:

Operating System : Windows 2005 onwards

Microsoft Office® : Expertise in Power Point, MS Word, MS Excel, MS Power Point,

MS Publisher

BI Tools : Tableau 8.1 onwards

Graphic Design and : Adobe Photoshop CS3 onwards, Email Banner Design, Designing of

Template designs, Image Editing Software’s Brochure designing, Hoardings, Image & Video editing and Posters Designing’s CorelDraw X3,X4: Logo designing & illustration

Work Profile:

Roles & Responsibilities:

Senior Administrative Executive: Key Responsibilities

Acting as a point of contact Employees and External partners

Scheduling daily meetings

Maintain a calendar of meetings/appointments with internal and external personnel

Preparing PPT presentations in MS PowerPoint

Communicate verbally and in writing to answer inquiries and provide information

Facility Management

Handling all secretarial work

Handling meetings and negotiations with Government Officers, Government Agencies, PSUs, Banks & Financial Institutions for business development and getting Training Programs / Consulting and Project Work Orders

Coordination with all Centre Director’s for various meetings

Coordination/follow-ups with departments for reports, requisitions

To co-ordinate with all the departments for the smooth functioning of the organization.

Handle and distribute incoming and outgoing mail

Organize and coordinate meetings, conferences

Collate information & maintain databases

Coordinating with manager of important tasks and deadlines

Communication on behalf of Directors

Providing a bridge for smooth communication between the Directors and internal departments

Managing the smooth Admin function of the Directors Cabin

Prepare and manage correspondence, reports and documents

Implement and maintain office systems

Purchase of office stationery / distribution, housekeeping material etc.

Maintain strict confidentiality of all issues/matters/activities

Arranging domestic & international Air Tickets, Cabs and Hotel reservations

Verification and certification of trip expenses after completion of Tour on the return of submission of bills

Active support for the project related works

Write social media posts daily on behalf of the company for Facebook and Twitter

Mass mailings, book fairs and newsletters

Editing and formatting proposals reports before submission

Keeping the network and relation live with the clients for getting fresh work order in future

Conducting telephonic personal interviews with candidates and getting preliminary information regarding salaries, availability, notice period, experience, expected CTC, etc.

Undertaking formal process of short listing, interviewing, selection, and appointment of professors and other staff

Preparation of feedback report and submitting the same to management and faculty members / trainers.

Coordinate to release offer letters, appointment letters and relieving letters to the employees

Delivering induction program to the new joiner and all support for his settling down

Handling the joining and exit formalities process of the employees (Welcome circular, Introduction, Emp. Code, ID Cards, Exit forms, and Stationary)

Handle employee’s attendance reports, leave management, details to payroll team

Preparation of brochures of the training programs and sending the hard/soft copies to the prospective clients.

To facilitate support the development of the Team members

Setting up safely environment to store and maintains related records for completed projects/programs

Coordinate with existing employees for their various issues and requirements and Maintain cordial relationships with employees

Organize both team and large scale events from end to end

Coordinate closely with teams in organizing team activities (including Team Meetings, social outings, on-sites/off-sites and other key logistical projects)

Maintain for tracking and handling administrative operations efficiently

Supervise the maintenance of office areas, equipment, and facilities

Purchase and maintain office equipment and supplies

Provide assistance to senior management for different clerical functions such as document filing, report generation, attending calls, faxing and mailing.

Perform administration tasks including answering phone calls, taking messages, directing the calls, sorting and distributing mails and booking meeting rooms

Maintaining employee's data files with all the communications

Maintained employee files and timesheets verification for external personnel

Update office policies regarding business software and its use

Kept online filing systems updated as needed

Scan letters/documents and maintain e-files

Managing Printings, ID cards printing, branding and event printing requirements.

Managing AMC’s, repairs, maintenance of AC’s, Chillers, office equipment’s, appliances, furniture.

Issuing work Orders and Purchase orders for Admin related services & purchases

Checking the electricity, landline, mobile, internet services bills and submit the same to the finance department and making sure to pay the payment before the due date.

Handle and coordinate with supply vendors & service providers regarding Bills & Payments.

Maintaining (check and stock) inventory records of the housekeeping / Coffee vending machine /stationary and they usage monthly

Branding, Marketing, and Business Development:

Online digital marketing for Branding, marketing, and business development for all the four products of ASCI, namely training programs, consultancy projects, research projects, and PGDM & PGDHM programs.

Digital Marketing and Social Media Marketing and business development

Phone calls, meetings, networking, negotiation, and final conversion in-to getting work order from the existing clients and prospective new clients

Making of PPT presentations in MS PowerPoint

Preparation of brochures of the training programs and sending the hard/soft copies to the prospective clients.

Write social media posts daily on behalf of the company for Facebook and Twitter

About ASCI: ASCI - also well known as “The College for Practicing Managers”, is an institution of Excellence and National Importance. Established in 1956, by Government of India and Industry, it is the first and foremost institution of its kind in India.

Clients of ASCI: ASCI serves to Government of India (GoI), Governments of States and UTs, Public Sector Undertakings (PSUs), Banks & Financial Institutions, Private Sector Companies, Municipal Corporations, International Organizations, International clients including foreign government ministries / departments from more than 45 foreign countries, and Universities & Colleges.

Major Highlights

Additional responsibilities

Appreciated both by the Management and the Team

Qualifications

Knowledge of office procedures

Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

Excellent written and verbal communication skills

Ability to multi-task, organize, and prioritize work

Academic Background:

Graduation in Bachelor of Business Management (BBM) - 2005

Certifications:

Got Certified in ITIL V3 Foundation Bridge

Network topology training certified

Tableau Business Intelligence Tool (BI)

Awards:

Handling of Additional Responsibilities

Achieving Customer Satisfaction Survey

Personal Details

Name : M.C. Sanil Kumar

Father's name : M.C. Swaroop Kumar

Date of Birth : 11th Nov, 1984

Address for communication : Flat No: 401 Bhuvan Elite, Doctor’s Colony Sherlingampally,

Hyderabad -500019

Languages known : English, Hindi, and Telugu

Passport No. : H9821259

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