Office Executive

RESUME

KHAJA PEER ALI KHAN A.

Airport Road, Behind Al Wahda Mall

Behind ADNOC Petrol Station, Villa # 73

Abu Dhabi

United Arab Emirates

Mobile: (+971) - 054*******

Email Id: *********@*****.***

************@*****.***

Career Objective:

To pursue a challenging career and be a part of a progressive organization that gives scope to enhance my knowledge and skills to reach the pinnacle of my chosen field with sheer determination, dedication and hard work.

Work Profile:

1. EXECUTIVE SECRETARY

SAGE INTERNATIONAL / VERGO ENG EST

ABU DHABI, UAE

Period of work

01

st

November 2018 – 31st March 2020.

2. SECRETARY TO CHIEF OPERATINGOFFICER

ELITE GLOBAL CATERINGCOMPANY

ABU DHABI, UAE

Period of work

04

th

June 2017 – 31

st

October2018.

3. EXECUTIVE SECRETARY

KEMCO GROUP OFCOMPANIES

DOHA,QATAR

Period of work

11

th

May 2014 – 15

th

April 2017.

4. ADMINISTRATIVEOFFICER

OYSTER, TRIVANDRUM

KERALA, INDIA.

Period of Work

25

th

May 2011 – 30

th

April 2014.

Over View of Duties & Responsibilities as Executive Secretary:

Ensure timely compilation and circulation of Head Office meeting agenda MOM.

Responsible for the efficient Administration of the company, Maintains continuity of work operations by documenting and Communicating needed actions to management discovering irregularities determining continuing needs.

Prepares tender & Proposal for Government companies & Non-GovernmentCompanies.

Prepares Vendor Registration with the Oil companies & Educational institution, Hotels & Transportation companies

Assist with the Recruitment process & Organizing and storing paperwork, documents and computer-based information

Maintains customer confidence and protects operations by keeping information confidential

Screens and sorts mail. Prepares files attaching appropriate supporting documentation and researching information as required. Responds to requests within area of responsibility. Notes required actions and ensuresfollow-up.

To actively contribute on all special projects as far as administration matters are concerned.

Follow up for all actions mentioned in CMs meeting minutes and maintaining proper filing system in soft/hard copy of all the official correspondences.

Take & record minutes of themeeting.

Maintain all legal documents of the company in an organized manner and maintain all licenses and registrations of various companies up to date.

Create and maintain a liaison between executives.

Compose letters and other correspondence.

Produce reports and charts.

Prepare meeting agendas and collect related material.

Documentation of all projects documents by keeping incoming / outgoing register.

Review and proofread documents for executive’s signatures.

Receive, direct and relay telephone messages and faxmessages.

Maintained diaries and arrangedappointments.

Handling ofcorrespondence.

Maintain an adequate inventory of officesupplies.

Preparing letter/Memocompositions.

Calendar maintenance.

Transport & Travelling arrangements of CM without any delay. Over View of Duties & Responsibilities as an Administrative Officer:

Checking & Preparing Employees Attendance daily & forward to the ManagingDirector.

General Maintenance of Office Equipment, Purchase Activities andDocumentation.

Keeping and updating the records of officeequipment’s.

To operate manual and computerized office systems, for example filing papersand maintainingdatabases.

Ordering stationery, periodicals, books, equipment and otheritems.

Liaising with clients and maintaining excellent professional relationshipsexternally.

Maintaining registers, Attendance, monitoring incoming & outgoingMail.

Organizing, sending and trackingcouriers.

To perform administrative work like supervision on housekeeping andother administrationpurchases.

Prepare and issue purchaseorders.

Handling telephonic and walk-inenquiries.

Coordinating for smooth running Xerox, printer A/C, fax machine, telephone&internet.

To prepare reports & MIS(Includes, Complete Financial year, TravelingExpense, Stationary Expense, Housekeeping & Pantry Maintenance, Office Maintenance, Dispatch, Office Assets, etc.

Ensure that invoices are issued according to contract and get paid on timelymanner.

Maintain attendance register & Petty Cashmaintenance.

Maintaining day to day HR relatedactivities.

Professional Qualification:

• Master of Business Administration in International Business Management (MBA-IBM) with 62% marks from Annamalai University, Annamalai Nagar, Tamil Nadu,India.

• Bachelor of Business Administration Computer Application (BBA-CA) with 60% marks from Annamalai University, Annamalai Nagar, Tamil Nadu, India. Educational Qualification:

• Higher Secondary Examination (+2) Science (Biology) with 67% marks from Raja Kesavadas N S S Higher Secondary School, Kerala University Sasthamangalam, Trivandrum, Kerala, India.

• S S L C with 74% marks from Christ Nagar English Medium Higher Secondary School, Kowdiar, Trivandrum, Kerala,India.

Computer Proficiency:

• MS Office, Data Entry and Office Application from LBS Institute of Science and Technology, Palayam,Trivandrum.

Personal Profile:

Nameof Father : Mr. ASAF ALIKHAN

PermanentAddress : TC 11(317/3), Keston Road,

Kowdiar Post, Trivandrum-695003

Kerala,India

Tel: 047*-*******

Mobile: +91-755******* / 984-***-****

Nationality : Indian

ReligionandCaste : Islam – Muslim

Age and Dateof Birth : 32 Yrs.(15-08-1987)

Gender : Male

MaritalStatus : Married

LanguagesKnown : English, Hindi, Malayalam andUrdu Height : 169cm

Weight : 68kg

Vision : 6/6

Passport Details:

PassportNumber S5853074

Dateofissue 22/10/2018

Placeof issue ABU DHABI

Date ofExpiry 21/10/2028

Extra Curricular Activities:

College Foot Ball & Basket Ball team member for fouryears

Participated in Inter College Fest“IMPULSE”.

Hobbies: Travelling, Computers, Driving, Cycling, Body building, Foot ball&Basket ball. Declaration:

I do hereby declare that the above mentioned statements are true to the best of my knowledge andbelief.

Place :

Date:

KHAJA PEER ALI KHAN

Contact this candidate