Office Administrative Assistant
Resume:
Alice Maskowsky
*****.****@*******.***
Qualities: Excellent Interpersonal Skills, Ability to Think Out of the Box, Impeccable Customer Service Skills,
Flexible Attitude, Team Player, Quick Learner, Problem solver, Professional manner
EXPERIENCE:
Administrative Manager-BodyLogicMD 2013 / 2020
Dr. Jack Anstandig, President / owner
Coordinates daily operation of office.
Checking patients out utilizing QuickBooks and scheduling follow-up appointments.
Supervise two (2) virtual employees working in Florida office
Ensures physician productivity by maintaining calendars; scheduling patient appointments.
Correspondence; planning, organizing, coordinating and controlling projects.
Strong organizational skills with the ability to prioritize and multitask
Provides historical reference by developing and utilizing filing and retrieval systems; maintaining patient records.
Maintains patient confidence and protects operations by keeping information confidential.
Maintains office supplies inventory by checking stock; anticipating needs; placing and expediting orders; verifying receipts.
Keeps office equipment operating by following operating instructions; troubleshooting breakdowns; maintaining supplies; performing preventive maintenance; calling for repairs.
Maintains quality results by following and enforcing standards.
Caregiver to parent 2010 - 2012
Caring for father with cognitive deficits and physical limitations
Riviera Hotel & Casino 2000 / 2010
Executive Secretary to C-Level Executive
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential contracts / documents ensuring they remain secure
Assist with due diligence in potential sale of company
Monitor and order office supplies.
Maintain electronic and paper records ensuring information is organized and easily accessible
Facilitate and maintain contract files for company
Coordinate and upload documents to outside website
Manage interoffice communication between CFO and staff
Reorganization of filing system as well as scanning documents into system
Transcription of correspondents from Dictaphone and handwritten documents
Assist with research and coordination of special projects
Act as liaison between outside consultants and staff
Input department invoices into JD Edwards
Back-up assistant to General Counsel also assisting with special projects
Back-up to Chairman of the Board handling correspondence, telephones, mail and calendar
Assist EVP of Gaming Operations, answering telephones, mail correspondence and calendar
Education: CSN
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