Manager Office
Resume:
RESUME
Johnson Beneventher
Executive Secretary / Administrator
Qualification Summary
Accomplished executive secretary offering 16 years of administration experience reporting to a General Manager & other top level executives
Consummate professional dedicated to making the lines of busy executives easier. Serve as an effective gatekeeper, prepare well researched and accurate documents, manage busy calenders; and efficiently handle daily office tasks.
Proficient user of MS office (Word, Excel, PowerPoint & Ourlook) Type 75 WPM. Practical Experience
01. Company : Petroleum Development of Oman
Muscat, Sultanate of Oman.
Period : 06-01-2014 to 31.09.2019
Position : Executive Secretary / Administrator
Project : Zauliayh Gas Plant Project (B-205)
Responsibilities:
Providing a complete secretarial and administrative support to Head of construction . Maintain their calendar plan and schedule meetings, teleconference and travel.
Reviewing resumes and application. Conducting recruitment interviews and providing the necessary inputs during the hiring process.
Orients New employees by providing orientation information packets.
Receive and screen phone calls and redirect them when appropriate.
Maintaining and keeping a systematic filing system.
Maintaining up-to-date Staff records (Personal files & reports).
Meet & greet visitors. Arrange accommodation & transportation for the visitors.
Organize board meetings and prepare minutes accordingly and will distributing to concern person .
Handle and prioritize all outgoing or incoming correspondence (email, letters, packages etc.
Distribution of documents to the concerned sections / departments / persons.
Organizing business travel, itineraries, and accommodation for managers
Room Preparations & Orientation for new Employee’s.
Supervising the camp facilities and reporting to concern person.
Monitoring and maintaining office supplies stocks and prepares stock requisitions.
Inviting Quotations and negotiating with suppliers to get best competitive price.
Receiving, registering and distributing the incoming transmittals to concerned discipline.
Interface with discipline supervisors of the timely action on the incoming transmittals.
Maintaining updated incoming and outgoing transmittal log registers.
Other tasks assigned by superior.
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02. Company : Dhuwah Contracting Company Ltd.
Dammam, Saudi Arabia.
Period : 01-06-2011 to 31-05-2013
Position : Executive Secretary to G.M.
Responsibilities:
Working as part of a team and supporting the General Manager. responsible for the day-to-day tasks and administrative duties of the office
Maintaining up-to-date Staff records (Personal files & reports).
Handling incoming / outgoing calls, correspondence and filing.
Meet & greet visitors. Arrange accommodation & transportation for the visitors.
Organizing business travel, itineraries, and accommodation for managers.
Monitoring inventory, office stock and ordering supplies as necessary.
Responsible for purchase orders.
Raising of purchase orders and invoice tracking.
Setting up and coordinating meetings and conferences.
Updating, processing and filing of all documents. 03. Company : ABB Contracting Company Ltd.
Dammam, Saudi Arabia.
Period : 19-01-2010 to 31-05-2011
Position : Project Secretary
Project : Reinforcement of South Hofuf/Al-Mazawo115/13.8kV SS Responsibilities:
Reporting directly to Project Manager responsible for the execution of the above mentioned project.
Overall Responsible for administrative matters inclusive of Project Assistant activities such as Correspondence to Clients & Sub Contractors.
Receiving, registering and distributing the incoming transmittals.
Interface with discipline supervisors of the timely action on the incoming transmittals.
Maintaining updated incoming and outgoing transmittal log registers.
Well versed in PIRS (Project Information Retrieve System) Documentation.
Follow up correspondence and monitoring the filing system.
Filing of Project Documents by system wise.
Meet & greet visitors. Arrange accommodation & transportation for the visitors.
Preparing of Purchase Orders, inviting Quotations and negotiating with suppliers to get best competitive price.
Preparation of Base Design Package, Supporting the Third Party Inspection by providing the relevant documents for the Inspection (Specification, Drawings, and Documents etc.)
Preparing Control Sheet for Document submittal & Drawings. Page1 of 5
Other tasks assigned by superior.
04. Company : Mitsui Engineering & Shipbuilding Arabia Ltd. Petro-Rabigh, Saudi Arabia.
Period : 23-12.2006 to 30-05-2009
Position : Administrative Secretary
Project : PC2 Monomer (MEG & PO) Petro Rabigh
Responsibilities:
Co-ordination with various departments in organization to optimize the results.
Maintaining Staff records (Personal files & reports).
Doing Bookings & Reservations for our organization staffs.
Follow up correspondence and monitoring the filing system.
Preparation of minutes of meeting for all weekly, monthly and annual meetings.
Maintaining and keeping a systematic filing system.
Answer incoming calls and relay messages to concerned staff.
Distribution of documents to the concerned sections/departments/persons.
Updating of Daily Log Sheet.
Room Preparations for new Employee’s.
Monitoring and maintaining office supplies stocks and prepares stock requisitions.
Inviting Quotations and negotiating with suppliers to get best competitive price.
Verifying the quotation and prepares purchase orders for required materials.
Transportation arrangements for our organization staff.
Other tasks assigned by superior.
05. Company : Globe Marine Services Company
Jeddah, Saudi Arabia
Period : 01-07-2000 to 25-01-2005
Position : Secretary to Technical Manager
Responsibilities:
Work activities included processing of general correspondence including internal memos through Microsoft word & e-mail.
Handling of incoming and outgoing faxes and phone messages.
General filing of documents and distribution.
Handling booking & reservation for my boss.
Enter job order and distribute to assigned engineers for Equipment Maintenance.
Asses’ assignments to determine the prioritization of work flow; Screen calls and mail.
Devise and maintain extensive filing system and corresponding. Page1 of 5
06. Company : Universal Technical Company
Jeddah, Saudi Arabia
Period : 01-06-1999 to 30.06.2000
Position : Secretary to Project Manager
Responsibilities:
Co-ordination with various departments in organization to optimize the results.
Maintaining Staff records (Personal files & reports).
Doing Bookings & Reservations for our organization staffs.
Follow up correspondence and monitoring the filing system.
Preparation of minutes of meeting for all weekly, monthly and annual meetings.
Maintaining and keeping a systematic filing system.
Answer incoming calls and relay messages to concerned staff.
Distribution of documents to the concerned sections/departments/persons.
Updating of Daily Log Sheet.
Room Preparations for new Employee’s.
Monitoring and maintaining office supplies stocks and prepares stock requisitions.
Inviting Quotations and negotiating with suppliers to get best competitive price.
Verifying the quotation and prepares purchase orders for required materials.
Transportation arrangements for our organization staff.
Other tasks assigned by superior.
Personal Profile:
Name : Johnson Beneventher
Date of Birth : 23-11-1975
Nationality : Indian
Marital Status : Married
Notice Period : Immediate
Present Address : Srinivasa nagar,
4th cross street,
Poonamallee – 600056, Chennai.
Contact Details : Mobile # 0091 892-***-****
Email: ***************@*****.***
*********@*****.***
Passport No. : N2966432
Passport Expiry Date : 21.11.2025
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Languages Known to Speak : English, Tamil, Malayalam Languages Known to Write : English & Tamil
Educational Qualification :
B.sc Maths
Chennai University, Chennai, India.
Technical Qualification
: D.C.A. (Diploma in Computer Application)
Liba Informatic Center, Loyola College, Madras, India. Typewriting High speed passed in National level
Higher & Lower in Passed in State level
Thank you very much for allocating some of your valuable time while going through my resume with a hope to serve your esteemed organization with full devotion and enthusiasm. Page1 of 5
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