Office Front Desk

JANET A MURPHY

SUMMARY:

Front Desk Receptionist experienced providing administrative support to all which includes documentation preparation and for legal teams in addition to being proficient in software

Skilled working with MS Office, Excel, Outlook; creates and maintains excel spreadsheets for monthly reports including audit site reports

Experienced in scheduling conference room meeting in MS Office including the set-up of video conferencing.

Prepares files, review and prepares documents for shipping to corporate offices.

SKILLS:

Receptionist

Administrative Assistant

Data Entry

Office Support Services

MS Office, Excel

Outlook, PowerPoint

QuickBooks

EDUCATION:

Central Texas College, Killeen, TX, Aug 1990 – May 1991

Hanau High School, Hanau, Germany, Aug 1975 – May 1979

PROFESSIONAL:

AECOM Engineering- Houston, TX.

Front Desk Receptionist (Contract) July- 2019/Nov-2019

•Greet visitors and employees.

• Answer, screen and forwards 50-80 calls on a cisco multi-line switchboard system.

•Greet visitors and direct them to the appropriate person or conference room.

• Takes and forwards voicemail messages to appropriate personnel.

•Exceptional customer service skills when speaking with people over the phones.

• Search for project manager’s name and contruction projects in salesforce upon request.

•Schedules and reserves conference room meetings using MsOffice.

•Ensures the training material and order of food are set up for meetings.

• Update corporate employee telephone directory.

• Assist with and keeps PowerPoint presentation running smoothly.

• Maintain office contact lists in SharePoint and excel.

• Maintains concur expense reporting.

•Orders office supplies and breakroom supplies in oracle.

Capgemini America-Houston, TX.

Site Coordinator- Receptionist (Contract) July-2018/July-2019

•Greets visitors and employees of Capgemini America.

• Answers incoming calls determine purpose of caller forwarding to requested extension.

• Responds to all company emails and replies when required.

• Provides visitors sign-in sheet to ensure security of the department.

• Assist with onboarding new employee access door badges, parking cards and building cards.

• Reserves conference room meeting in MS Office and confirms meeting.

• Assist instructor with seminar materials and the set-up of conference room.

• Maintains the budget in GPS and tracks discrepancies.

• Orders office supplies and stocks break room supplies.

• Sorts and distributes mail and receives fed-ex and ups packages.

• Provide administrative support, filing documents and maintains copiers and printers.

RSM-Audit & Tax Consulting Firm Houston, TX.

Admin Office Support (Seasonal) Feb-2018/May-2018

•Process and verifies yearly tax forms for RMS clients.

• Heavy data entry input of information into the system.

• Assist with scanning of tax work papers for our clients.

• Assist with electronic filing of client tax returns.

• Answer phone calls greet clients and sign for deliveries as needed.

• Assist with the assembly of tax returns.

• Assist administrative staff with engagement letters.

• Proofreads and corrects drafts for grammar, punctuation and spelling.

• Sorts mail and distributes throughout the office.

•Receives FedEx and UPS packages and maintains an excel spreasheet to confirm deliveries.

Berry Appleman & Leiden Paralegal LLP Houston, TX

Facilities Assistant/ Receptionist (PT) May 2016/Oct-2016

•Assist with reception coverage, answering phones and visitor sign-in.

• Covers at the front desk when receptionist is unavailable.

• Provides administrative support to legal teams in addition to being proficient in software.

• Prepares files, review and prepares packages for shipping to corporate offices.

• Creates Fed-Ex shipping labels including assembles packages to send legal documents.

• Ensures documents are accurately prepared to meet deadlines, when delivered.

• Maintain paper and electronic filing systems for document labels.

• Communicates with legal assist Fed-Ex scheduled time of arrival.

• Stocks workstations with office supplies, legal pads, pens, staplers, and paper clips.

• Assist paralegals with special projects if required.

•Keeps breakrooms clean and stocked, loads and unloads dishes in dishwasher.

Other Employment: Wells Fargo Bank- Receptionist Aug-2017-Nov-2017

Education: Central Texas College- Killeen, Texas Aug-1990/May-1991

Hanau High School- Hanau, Germany Aug-1976/May- 1980

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