REMMY FERNANDES

Email: adduam@r.postjobfree.com

Local Contact: Mobile: (974-****-****

Career Objective: Facilities Management

Head of Facilities Management and General Services: 20 years of experience in General Services, Facilities Management and Administration in an international oil and gas company (Occidental Petroleum of Qatar Ltd). My current scope of work is to manage: safety and security personnel, building maintenance, security access system & parking, employee housing, office facilities and renovations. (Modifications, cleaning, cafeteria, procure and supply of office equipment and furniture, maintain furniture storage and inventory), company fleet and pool drivers, supervise mail room, assist public relations department in local and international events. :

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Responsible for Facilities Management at Occidental Petroleum of Qatar Ltd in coordinating administrative and operations functions, as assigned.

In the performance of my duties, I am responsible for maintaining strong business relationships with internal and external clients; about 1,000 staff members and estimated 150 active vendors (government agencies, Real Estate brokers/Land lords, Associations, car companies, service companies, amongst others) that provide either material or personnel services to the facility management function of the company.

I am responsible to ensure all contractual deliverables are provided according to specification; research and develop alternative vendors that can be considered for future business transactions with the view of leveraging advantage to the company.

I serve as the focal point of vendors on contractual matters, act as contractual “middleman” between company employees ensuring timely review and approval / reconciliation.

Responsible for Facilities Management at Occidental Petroleum of Qatar in coordinating administrative and operations functions, as assigned. .

Develop a strong customer bond, maintain and build relationships with main contractors such as (Vendors, Real Estates, Land lords, Associations and Councils)

Invest in existing contracts to generate new enquiries & findings, implement if necessary with the ongoing contracts. (Evaluate technical and commercial bids)

Maintain a regular contact with our main contractors (overseers) to follow up on specific opportunities for overall improvement and development.

Secure and train the crew and contractors with credibility at a senior level to give them confidence and authority without being over dominant.

Support the team to check /update and understand the market sector to meet our requirements

Work closely with the PR Marketing team to drive an increase in potential contractors / vendors

Monitor and track Office Supplies (furniture, office equipment, food & beverage)

Maintain system based inventory and check list.

Assist in the preparation of department budgets and expenses, and monitors expenditure against budget.

Maintain and negotiate short-term contracts; (service orders, annual, and long term contracts.

Serve as the point of contact for vendors on contractual matters, act as contractual “middleman” between company employees ensuring timely review and approval / reconciliation of variations.

Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects Develop and implement procedures for contract management and administration in compliance with company policy. As appropriate, contribute to or influence company policies.

Office Facilities Management:

·Assist in the preparation of department budgets and expenses, and monitors expenditure against budget.

·Maintain office efficiency by participating in office planning with management, review and endorse layouts, forecast office space requirements and recommend acquirement of required office space.

·Handle office allocation for all new employees as well as office modification as required by management; co-ordinate office relocation, equipment, furnishings etc. and ensure that all utilities e.g. electricity, water, air-conditioning and related services are fully operational.

·Handle procurement of office furniture and equipment as and when needed (desk, chairs, cupboards, photocopiers, printers etc.)

·Assist in the negotiation of contracts for office space facilities; investigate suitable premises for relocation or leasing.

·Manage provision of office consumables: beverages, office stationery, etc. for all work locations (Onshore and Offshore)

Office Building Maintenance:

·Manage cleaning services: building premises, offices, car parks, toilets, pantries. (Scope also includes pesticide and floor & carpet wash); supervise and train cleaning crew to ensure the premises are being properly cleaned and maintained.

·Manage office equipment’s: ACs, electrical / networking points, photocopiers, shredders, refrigerators, microwave ovens, water dispensers, coffee machines, and etc.

Administration Company Vehicles:

·Manage the pool car fleet by providing regular and timely service for all company vehicles (including accident cases, breakdowns, insurance and road permits).

·Co-ordinate and consolidate authorized requests for chauffeur services, draw up duty roster and allocate duties to the individual chauffeurs and journey schedulers (6 drivers).

·Co-ordinate with car rental company with the view of ensuring that vehicles are maintained in a good condition in accordance with Company HSE standards which include periodic unscheduled spot checks, vehicle maintenance and repairs are carried out timely and efficiently without due cost to the company and in accordance with manufacturers’ recommendations; supervise the company parking both for regular users, visitors and delivery vehicles.

Security Administration:

·Manage Access System in the office premises and car park that no unauthorized personnel enter restricted areas, monitoring and operating CCTV cameras, undertaking investigations into reports of offence, provide escort duties for staff at night.

·Supervise security personnel; carry out weekly meeting with security chief personnel for problem solving and issues etc.

·Respond to emergency situations and accurately reports all incidents to overseers

·Co-ordinate fire drills to check and ensure the safety of the premises.

Mail Services Administration:

·Administer office mail services: supervising message center personnel to provide

Efficient mail services (incoming/outgoing mails, faxes, couriers, parcels, and other).

Warehousing Administration:

·Maintain and update inventory of office equipment and furniture in house and off site warehouse facilities; proper storage and handle disposal of old and damaged furniture and equipment’s.

Events:

·Responsible for exhibition career fairs, festivals, conferences, promotions and social events.

·liaising with clients to ascertain their precise event requirements, planning room and layouts coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;

·overseeing the dismantling and removal of the event and clearing the venue efficiently;

Other Responsibilities:

·Prepare reports, presentations, memorandums, proposals and correspondence

·Serve as the go-to for office inquiries

·Assist housing department in arranging new accommodations cleaning the apartments or villas; shifting/re-arranging housing furniture; assist in inventories; disposal of furniture through supply chain department, and carry out miscellaneous maintenance and repairs relating all housing issues.

·In order to have a safe and a healthy environment at work place I encourage and monitor my team that they closely follow and implement the rules and regulations to achieve the best.

·I believe in hard work and dedication and have exceptional skills in networking, negotiation, communication, co-operation, rapport building and leadership. I am accustomed to working in tight time frames in order to secure the successful completion of projects.

Academic Qualifications:

Education: College of Arts (2nd year) - Goa University

Job Skills:

·Excellent oral and written communication and interpersonal skills

·Detail oriented and works with a high degree of accuracy

·Highly organized and flexible.

·Ability to multitask and meet changing deadlines, self-directed and able to complete projects with limited supervision

·Working knowledge of email, scheduling, spreadsheets and presentation software

·Project management skills

·Supervisory skills.

·team building skills

·Decision-Making skills

·Self-motivated and can act on own initiative.

·Can quickly learn in a consultative and complex industry.

·Excellent negotiation and problem solving skills.

·Flexible with working hours. Adaptable and have a positive attitude towards change.

·Motivated, persuasive and goal orientated.

·Excellent oral and written communication and interpersonal skills

·Detail oriented and works with a high degree of accuracy

·Ability to multitask and meet changing deadlines, self-directed and able to complete projects with limited supervision

·Working knowledge of email, scheduling, spreadsheets and presentation software

·Project management skills

·Supervisory skills.

·team building skills

·Basic First Aid, Fire & Safety

Career History

Office Manager - Qatar Airways

October 1993 to June 1997

Gen. Services Supervisor – Oxy Petroleum

September 1997 to April 2006

Head/ Team Lead FM & MC - Oxy Petroleum

April 2006 to September 2019

Facilities Management Team Lead - Qatar Petroleum

2019 to present

Personal Information:

Nationality: Portuguese

Marital Status: Married

Dependents: 3 children

Date of Birth: 2nd January 1970

Gender: Male

Sponsorship: NOC – available

Driving License (international): Yes

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