Name : Neena Singh

Position : Document Controller

Work Experience : 14+ Years

Email : addr0k@r.postjobfree.com

Mobile : 202-(892)-9231

Professional Summary

Motivated Document Controller with over 14 years of organizational expertise. Exceptional at providing services in the area of operations documentation management including implementation of automated documents for systems generation with an eye to future updates and modifications.

Areas of Expertise

ProArc proficient

Adobe professional proficient

Microsoft Office expert

SharePoint expert

Extensive ECMS experience

SAP MM

Reorganization expertise

Accurate

Meticulous

Efficient

Organized

Accurate

Education

MBA - Production Management: ISBM University (India)

Bachelor of Arts – English Karnataka State Open University (India)

Diploma in Sec. Management Lucknow University (India)

Standards and Certificates

•Caring for the Environment

•Corporate Responsibility

•HSE Risk Assessment

•Just Care

•Office HSE

•PEM eLearning Course 1-Overall Introduction to PEM

•PEM eLearning Course 2-Using PEM in projects

•Project – Basic information security

•Stress Management

•Subsea Operating

Additional Skills

Experience with Microsoft Office – Word & Excel with 70WPM Typing,

ProArc, SAP, FTP, UNIX, JIRA, SHAREPOINT.

Language

English, Italian, Hindi, Urdu, Punjabi, African Language. And little Norwegian.

Experience

Title: Document Controller

Company: CSUB -Norway

Duration: 2016 March to 2018 June

Responsibilities:

Create filing and archiving system for documents.

Check metadata according to clients requirements.

Register documentation in ProArc.

Send workflow internally and follow-up.

Speak with suppliers.

Title: Document Controller

Company: BWO Offshore - Oslo Norway

Duration: 2013 to 2016 March

Responsibilities:

•Handling Technical Supplier & Engineering documentation, using ProArc as information management tool.

•Establish contact information to Suppliers

•Checking Supplier master document register

•Import of SMDL`s into ProArc

•Checking Technical Documents/Drawings from Suppliers against Project requirements.

•Registration documentation into ProArc.

•Internal distribution of docs/drawings to Projects Engineers

•Distribution of Technical Queries

•Supporting Site Team Singapore, when needed

•Expediting documentation towards Suppliers

•Expediting documentation towards Cosco Dalian Shipyard

Expediting technical documentation from Client Petrobras Netherland

Used web-based document sharing tools. Eg: SharePoint/ FTP

•Transmit documents to the supplier with applicable approval codes

•Transmit documents to client/customer for approval as per project schedule

•Expediting timely delivery of documents from supplier.

•Ensure regular update of document into document register when received new documents/drawings.

•In general, taking care of all technical documentation flow within the Project.

4 projects

Title: Document Controller

Company: NIPUNN Engineering - Norway

Duration: April, 2012 to 2013 June

Responsibilities:

Reported on document control processes.

Administered document lifecycle (author approve publish revise retire archive).

Prepared electronic document templates.

Checked incoming documents for readiness prior to processing.

Title: SAP MM junior consultant

Company: CONTROL TECH Software Technology Solutions -India

Duration Aug 2011 to March 2012

•Requirement gathering from end-user / process person on plant.

•Participated in As-Is and To-Be Business Process Study

•Prepared Business Blue Print Document

•Configured number ranges, document types for purchasing documents like Purchase requisition, Purchase Order.

•Configured release strategy for Purchase requisition, Purchase Order.

Title: DOCUMENT MANAGEMENT CONTROLLER / Desk Expeditor/ Buyer

Company: AKER SOLUTIONS -India & Norway

Duration: March2008 – Nov2010

Responsibilities:

Document Management Controller :

Used web-based document sharing tools.

Created and maintained all client-facing knowledge base articles.

Created all internal and external system release notes.

Created how-to documentation for all system features.

Desk Expeditor :

Responsibilities related to Purchase Order execution in SAP PLM.

•Took leadership of, streamlined and coordinated processes by developing related procedures and documents thereby increasing efficiency resulting on time.

•Ensured initial documents are submitted by Supplier within two (2) weeks after receipt of Purchase Order signed Order Confirmation / Acknowledgement.

•Ensured that Initial Documents like for e.g. SMDL, and EPMS & ITP are uploaded in SAP PLM before the deliver is done.

•Expedited all outstanding Supplier Documentation, until the Documents are uploaded in SAP PLM. Ensured the Document Management/PGA have the responsibility to perform internal expediting of the Supplier Documentation workflow. If any Supplier Documents are returned to Supplier with status 2 (Accepted with comments) or 3 (Not Accepted),

•Displayed responsibility to expedite for correct documents from suppliers when documents are in return status with code 2 & 3 on time.

•Maintained files, logs, records of invoices, purchase orders and other related documentation.

•Ensured materials are available from production from supplier.

•Ensured products are available for delivery to customers. Maintaining the lowest possible level of inventory.

•Planned manufacturing activities, delivery schedules and purchasing activities.

•Authored procedural manuals and training.

Junior Buyer -Norway:

•Purchased components for three manufacturing lines within the operations division with responsibility for the forecasting of component supplies per build requirements under Senior Buyer Guidance.

• Responsible for the FI Invoicing, Logistics.

•Assist in the creation of monthly build plans for external suppliers based on market share and customer requirements.

•Coordinated weekly production forecasts with the logistics department to ensure sufficient stocks of all production components.

•Assist Production Supervisions with schedule adherence and weekly fill rate capabilities.

•Developed a wide network of external suppliers and vendors and made excellent contacts at the Malaysian European and US distribution Centre.

Title: Document Control – Team Lead /Executive Office Administrative

Company: White Flint Global Resources Nigerian Limited -Nigeria

Duration: June 2003 – Jan 2008

Responsibilities:

•Performed administrative support duties, including drafting, correspondence, making copies, preparing binders, filings, answering and screening manager’s phone calls emails and performed direct inquiries to the proper party within the team.

•Tracked and monitored project budgets, workload, and schedules.

•Scheduling the meetings, coordinate travel arrangements, and provide support for out of office errands.

•Actively participated in project reviews.

•Working closely with project managers and project teams who deal professionally with clients.

Title: Secretary and Support Administrator (Communication Department)

Company: Alitalia Ufficio Prenotazioni Ltd - Italy

Duration: June 1997 – April 2003

Responsibilities:

•Performing Normal administrative support duties, including booking of airlines tickets, translating Italian into English for foreigner to understand. Keeping records and Data Entry.

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