ORLYN MAGRACIA BAS
Mobile: 055*******
Gurfa, Fujairah
Planning/Budgeting/Secretary/ United Arab Emirates
Accounts/Office Admin/Billing/ Email: addm73@r.postjobfree.com
HR /Sales Department/Document Controller
PERSONAL SUMMARY : Administrative support professional offering versatile office management skills
and proficiency in Microsoft Office Programs and SAP Software. Strong planner
and problem solver who readily adapts to change, works independently and
exceeds expectation. Able to juggle multiple priorities and meet tight without
compromising quality.
AREAS OF EXPERTISE :
Technology Skill
Communication Skill
Organizational Ability
Management
Planning
Report Writing
SAP USER
CARREER HISTORY : SECRETARY/ ACCOUNTS/HR DEPARTMENT/ DOCUMENT CONTROLLER
FNCT – Decortech (A member of Fujairah National Group), Fujairah, UAE
( Dec. 2011 up to Present )
Decortech is an interior Designing Company and I am working as Cashier,
Secretary, Accounts Department & in planning & budgeting Division.
Duties: Secretary
Meeting & Greeting client and visitors to the office
Handling incoming /outgoing calls, correspondence and filing.
Updating, processing and filing of all documents/DMS attachments
In the system of all contracts
Resolve customer queries
Creating & modifying documents using Microsoft Office.
Point of Contacts of Site Supervisors/Customers
Duties : Accounts Department
Doing Resource & Lump sum budgeting for contracts.
Handling of Petty Cash.
Creating WBS for the Projects/using SAP system.
Preparing Monthly Invoicing Report/ Billing Coordinator.
Follow up on, collect & allocate payments of Customers balances.
Carry out billing, collection & reporting activities according to specific deadlines.
Review AR aging to ensure compliance.
Maintain accounts receivable customer files & records.
Prepare bank deposits.
Communicate with customers via phone, email, mail or personally.
Assist with month end closing.
Research & resolve payment discrepancies.
Develop a recovery system & initiate collection efforts.
Duties : Document Controller/Sales Team
Visiting Contracting Company Offices & Taking Inquiries.
Making Quotations and submitting
Keeping Stable relationship with the customers providing well customer care.
Doing Job Order after approval of Customers for the Production Purpose. Checking Production Team if the works are done.
Proper Documentation/Filing of the Contracts/ Drawings and all other supporting Documents of Customers/Company.
Supporting Internal Auditors for the audit of Contracts.
Duties : Human Resources
Supervising the work of office juniors and assigning work for them.
Updating & maintain the holiday absence & training records of staff, Annual Leave, Sick Leave. Supporting Higher HR for collecting photos for visa renewal and doing correspondence, MEMO for the Staff & Labor.
Salary and benefits administration; including Salary certificates and communication with Payroll Team.
HR Database management and reporting including Joining letters, Undertaking and NOC letters.
Recruitment/employment including preparation of offer letters, joining formalities, orientation, bank account documentation.
PREVIOUS WORK EXPERIENCE:
Office of the Mayor Romblon Municipal Office
Clerk ( Summer Job) Province of Romblon
April 1- May 25,1999
SM Mart Inc. Cubao Branch
Checker March 26-August 25, 2006
Philippine National Bank Philippine National Bank
On the Job Training 20 Bayani St. Galas, Q.C
July – Dec. 2010
Tel No : 02-781****-**
Casa Milan Homeowners Assoc. Inc. Casa Milan Homeowners Assoc. Inc.
Accounting Staff Fairview, Quezon City
Tel No : 02- 3553502
April 15- Oct. 21, 2011
Perform Bookkeeping Job
Ensures all transactions are properly documented
Prepares payroll
Updates daily transactions.
Maintain records to cash book
Encoding
Answering telephone calls
Doing the Time Schedule of daily event
Invoicing
Preparing Statement of Accounts of Home Owners
Handling Petty Cash
Profit & Loss Monitoring
Answers all Queries from Homeowners
Assisting Senior Accountant
KEY COMPETENCIES : PROFESSIONAL ABILITIES
Strong organizational, administrative & analytical skills.
Excellent spelling, proofreading and computer skills.
Ability to maintain confidentiality
Excellent working knowledge of all Microsoft office packages & SAP
Ability to produce consistently accurate work even whilst under pressure
Ability to multi task and manage conflicting demands
Working cooperatively & productively with others to achieve results
Personnal willingness & ability to work in, and adapt to change.
EDUCATIONAL ATTAINMENT :
Tertiary : Bachelor of Science in Accountany (BSA)
Manuel L. Quezon University (SY 2010-2011)
Hidalgo Street Quiapo Manila, Philippines
Bachelor of Science in Financial Accounting
Far Eastern University (SY 1999-2002)
Morayta, Manila Philippines
Secondary : Romblon National High School (SY 1996-1999)
Romblon, Romblon Philippines
Elementary : Romblon West Central School (SY 1991-1996)
Romblon, Romblon Philippines
Personal Information :
Age : 36
Nationality : Filipino
Marital Status : Married
Date of Birth : 23-10-1982
Languages Known : English, Tagalog
I hereby declare that the above information is true and correct to the best of my knowledge.
Orlyn M. Bas