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Administrative Assistant / Accounting Assistant

Ypsilanti, MI
May 31, 2020

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Mihaela Dan


**** ******** **. ***#***, Ypsilanti, MI 48198


To obtain a challenging and responsible position within an innovative, future-oriented organization that offers opportunities for professional growth and advancement SKILLS

SAP MS Office, Microsoft 365, Windows applications, ADP (Payroll System), WAWF (DOD’s web-based system for electronic invoicing process), PROCAS, Kronos. Multi-tasking, people skills, team player, team leader, fast learner Languages: Romanian (fluent), French & Spanish (intermediate) WORK EXPERIENCE

AERMOR LLC - Virginia Beach, VA

Dedicated to providing world class engineering, technical, advisory, and consulting services to leading organizations worldwide. AERMOR provides Cyber and Information Operations, Technical Services, Professional Engineering, and Warfare Support for government and commercial clients. Accounting Assistant February 2019 – March 2020

Maintains daily cash flow and responsible for AP and AR

Monthly Invoicing or as needed

Ensure expense and capital items are charged to the correct categories, make corrections as required

Reconcile A/P aging to the General Ledger, Reconcile purchase receipts to the General Ledger

Processes travel reimbursement vouchers according GSA and FAR regulations and ensures policies and procedures are followed with regards to timely reimbursement of travel

Credit card reconciliation. Bank reconciliations and audit account balances. Verifies and researches weekly that all bank deposits recorded are in balance between general ledger and bank statements

Handles payroll for commissions, bonuses and incentives for hourly/salaried employees on biweekly and semi-monthly schedules using the ADP system

Delivered excellent customer service in compliance with the businesses’ rules and regulations

Provided information and assistance on various inquiries communicating with customer directly, by phone and/or in writing

Mihaela Dan Page 2

FFP and T&M contracts

XPO Logistics -former Jacobson (BASF), Wyandotte, MI May 2006 – January 2019 Largest logistics provider in North America offering end-to-end supply chain management solutions around the globe. XPO Logistics is committed to safe practices throughout our global operations. Administrative Assistant July 2016 – January 2019

Administrative Assistant/Office Lead January 2013 - June 2016 Traffic Coordinator May 2006 - January 2013

Responsible for the overall workflow of the warehouse

Oversee daily activities of 8 employees

Updates and approves payroll for two sites (80 employees)

Works directly with HR on recruiting new hires and on-boarding of new employees

Provides training, technical instructions and schedules new employees

Assists Regional Office Manager on multiple tasks

Ensures efficient inventory movement within SAP

Establishes solid working relationships with BASF Planners and CSR’s

Conducts Special projects as needed for management

Investigates NCM’s as directed by management

Fills in where needed (traffic desk/ picking/receiving)

Responsible for maintaining office supplies

Reviews and approves invoices for payment

Delivers excellent customer service in accordance with company’s policies and procedures

Completes multiple tasks with accuracy in a fast-paced work environment

Improved existing traffic desk system and created a self-audit process to eliminate miss/improper shipping

Solved problems quickly using all available resources

Order office supplies

Mihaela Dan Page 3

Olive Garden, Southgate, MI

Server November 2005 - May 2006

Delivered excellent customer service; Handled cash and credit card receipts; Routinely greeted guests, served food and beverage, took reservations and maintained reservations book when applicable; Accountable for monies and subject matter files such as transaction logs, receipts, and mail.

Yes Express, Dearborn, MI

Clerk November 2005 - May 2006

Billing, auditing, customer service; Shipping/ Receiving; Processing driver’s paperwork; Occasional dispatch

Arrow Freight System, Ann Arbor, MI

Driver March 2004 - October 2004

Expedite cargo van driver


Babes Bolyai University, Cluj-Napoca Romania - Bachelor of Sciences in Physics June 2001 Accreditation done by Career Consulting International ACADEMIC ACHIEVMENTS

Analytical Formula for magnetic field components of iron road in solenoid field (Co-author)

(European Particle Accelerator Conference 2000 (EPAC) CERN- Vienna, Austria)

-Ring Epicycloidal Undulator - CAS (CERN Accelerators School) 2001, Seville, Spain

-A modified Hanning wavelet (Co-author)

-Helical Radial Sinusoidal Modulated Wiggler - ROMOPTO 2000, 6th Conference on Optics

-Magnetic Asteroid Undulator - June 2002,Targoviste, Romania

-A Solenoid Wavelet - Rom. Journal of Physics 2003

*References provided upon request*

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