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Project Accountant

Location:
Brooklyn, NY
Posted:
May 26, 2020

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Resume:

LAVINA NINVALLE

*** **** ****** ********, *** York 11209 347-***-**** addfwq@r.postjobfree.com

OBJECTIVE

Project Accountant seeking to apply my experience and skills to support and contribute to the long-term growth and success of a company’s goals and to leverage my experience and skills into a senior or supervisory role.

EXPERIENCE

Gensler Architecture Design & Planning P.C., New York, New York

Project Accountant

November 2015 – May 2020

Billing

Distributed rough drafts to Design Managers/Project Managers.

Reviewed project fees, Consultant invoices and billings for accuracy.

Ensured consistency with Firm policies and procedures.

Prepared and reported on monthly project analysis.

Research any unbilled issues to optimize the billing possibilities for the billing period.

Coordinated approved final invoices, provided additional back-up information and submitted to client.

Prepared monthly reimbursable back-up for Consultant invoices.

Project Maintenance

Reviewed and approved new project numbers according to contracts, purchase orders and work authorizations.

Updated billing records with Financial software.

Monitored and tracked project costs.

Submitted closed-out project numbers monthly.

Provided project reporting as requested.

Accounts Receivable

Worked with Design Managers/Project Mangers to keep A/R current – report weekly to Regional Office.

Downloaded and printed monthly statements as required.

Downloaded and prepared A/R reports as requested.

Called clients or A/P departments in order to assist in collection efforts.

Kept records of over/under payments for follow-up.

Accounts Payable

Accurately coded and entered approved Consultant invoices in Financial software.

Worked closely with Design Managers/Project Managers to review and track Consultant fees on projects.

Scanned approved Consultant invoices and saved them within an internal filing system.

Backed-up regular A/P and expense report processing when required.

Other Responsibilities

Provide training to Project Managers/Design Managers on internal systems and procedures.

Maintain organized project contract files in an internal filing system.

Assist Finance Manager on special projects.

Serve as liaison between Studio and local/corporate accounting departments.

SBLM Architects, P.C., New York, New York

Project Administrator February 2014 – November 2015

·Created and maintained project information on accounting software based on executed proposals and contracts.

·Verified validity and integrity of project data and reviewed completed projects for deactivation.

·Coordinated with Project Managers regarding processing and payment of consultant invoices.

·Performed accounts receivable and payable duties.

·Created and disseminated labor and fee billing reports to Project Managers.

·Processed invoices for billing to clients.

·Maintained updated filing system.

Billing Assistant July 2012 – February 2014

·Generated, sorted and disseminated billing and financial reports.

·Processed all invoices (hard copy and electronic) and maintained spreadsheets.

·Worked closely with Project Managers to provide clients/consultants with up-to-date and accurate billing and payment information.

·Maintained updated filing system.

·Assisted in providing audit materials during year-end audit.

Lizardos Engineering Associates, P.C., Mineola, New York

Accounting Assistant to the Controller December 2008 – July 2012

·Created and processed invoices to clients.

·Entered and updated data on automated system.

·Retrieved system reports for project managers and assigned codes to data.

·Disbursed funds using petty cash.

·Filed and/or removed/stored records and reports.

·Pre-audited, verified, and processed employee expense claims reviewing rules for employee compliance.

·Composed daily correspondence based on client requests or as deemed necessary.

·Trained and supervised temporary accounting employees.

EDUCATION

Language Services Center, Georgetown, Guyana

Spanish

The Secretarial School Pitman Examinations Institute, Georgetown, Guyana

English for Business Communications; Computer Information Systems; English for Speakers of Other Languages; Typewriting

St. Joseph’s High School, Georgetown, Guyana

Certificates in Mathematics, English, Literature, Biology and Social Studies

SKILLS

Accounting Software (Deltek Vision, Coupa) Billing Project Level Accounts Reconciliation Revenue Planning/Fee Projection Microsoft Office Data Entry Accounts Receivable Leadership Analytical Client Relationship Detail oriented Multi-tasker

Certification: Notary Public, State of New York



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