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Manager Office

Location:
Dubai, Emirate of Dubai, United Arab Emirates
Posted:
May 19, 2020

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Resume:

BEAULA LUDY ROSER. J

(M) : 055*******

(E) : addbjq@r.postjobfree.com Dubai, UAE

Administration / Office Coordinator

Result oriented Admin/Human Resource professional with interest in areas of Human Resources, Administration, and Corporate Relationship of successful and busy corporate entities. Successful in achieving set goals within parameters of profitability and efficient resource utilization and also adept in performing under work pressure.

Successful and diligent professional with over 5 years of experience in Administration, Coordination, Front Office Operations & Back Office Operations

Highly proficient in MS Office Applications.

Excellent with negotiation, planning & problem solving skills.

Customer service oriented, commercially astute with excellent communication.

Resourceful & detail oriented with strong analytical & time management skills.

Skilled in global relations & dealing with diverse cultures.

Ability to learn quickly and adapt to changing environments.

Result oriented, accepting responsibilities and challenges.

Dynamic, dedicated and committed to accomplish company targets and personal Goals.

Proactive approach to problem solving, taking ownership of issues and having the determination to follow things through.

CORE COMPETENCIES

HR operations

Office Administration

Problem handling/solving

Documentation skills

MS-Office suite, Outlook

Excellent Organization

Customer Service

ERP system super user

Technical skills

EDUCATION

MCA Master of

Computer Applications

B.Sc Bachelor of Science

Information Technology

EMPLOYMENT HISTORY (Total 6+ YEARS Experience)

Admin Executive Jan 2019 – Jan 2020

CARLEASE RENT A CAR - Dubai, UAE

Key Deliverables:

Coordinate office activities and operations to secure efficiency and compliance to company policies.

Supervise staff and divide responsibilities to ensure performance.

Maintained employee records and files.

Coordinate with PRO office and process the visas, renewals and medical insurance and other requirements.

Creating annual vacation schedule and monitoring late days / absenteeism.

Managing all matters related to hiring, management and termination of all employees.

Ensuring that payroll deduction are being processed on time and are being netted out as necessary.

Monitoring customer service in the office and keeping track of car movements in the yard.

Managing our traffic file with Dubai Police and ensuring that all vehicle check –ins and check- outs are recorded, without fail, in the Dubai Police Car Rental system within 3 hours.

Managing the registration and re-registration of cars with RTA and ensuring that all cars information are recorded in the Dubai Police Car Rental system.

Ensuring the GPS devices are removed from the vehicles that are de-fleeted.

Maintaining the master file for all retail lease agreements and ensuring that all contracts are kept up to date in terms of documentation provided and terms.

Tracking and following up with the relevant sales people as necessary to ensure that file is up to date.

OFFICE COORDINATOR 2017 – 2019

DEYAAR Facilities Management. - Dubai, UAE

Key Deliverables:

To answer all internal or external phone calls in a pleasant and professional manner according to the conference center protocol

To provide accurate information with all aspects of the facility regarding location, directions, amenities and facilities

Responsible for the efficient operation of the central switchboard

Maintain a running log in maintenance and generate maintenance request forms

Follow up on all guest requests and liaise with sub-contractor’s managers on duty

Adhere to company policies and procedures at all times

Managing all invoices

Assist General Manager with daily requirements Other duties as assigned by the General Manager

To manage client needs, internet services and administer associated costs and billing Manage Internal bookings related to the Administration Boardrooms in conjunction with Sales / Conference Services and Administration Departments

Provide hands-on support for all Conference Center needs including technology, maintenance, events, last minute requests, coordinating with others and departments to promote seamless service

New business inquiries to include data entry, understanding market segmentation to assign clients to the appropriate sales person or event manager

Book small meetings through the new business inquiry one-stop shop process

Maintain inventory of conference room supplies as needed with respect to ‘Business Kits’

Coordinate support services from client requests to include printing, document preparation, and technology services

Reporting and duty assignments from the General Manager HR & ADMIN ASST 2014 – 2016

Qatar National Aluminum Panel Co. – Qatar

Maintaining the work structure by updating job requirements and job descriptions for all positions in coordination with the line managers.

Advertising vacancies by drafting and placing adverts in a wide range of media, for example newspapers, websites, magazines.

Screening, interviewing and short-listing potential candidates both personally and by telephone.

Monitor the performance of new employees through the probationary performance review process.

Maintaining / Updating Leave Records and Preparation of Salary Statement.

Monitor the performance of new employees through the probationary performance review process.

All disciplinary actions and grievance handling when any breach of policies notified.

Ability to manage daily administrative tasks of a department and assist in resolving problems related to the day–to-day operations of the department.

Prepare and submit all relevant HR letters/ documents/ certificates as per the requirement of employees in consultation with the management.

Managed administration, appointment scheduling, data processing, and generating reports.

Coordinated with organizational staff, executives and clients on a daily basis.

Organized the scheduling of meetings, conferences, and events and distributed minutes for them.

Coordinated agendas for meetings with and clients.

Maintained the office database – retrieved and organized information for individual employees and clients.

Created spreadsheets and presentations for corporate executives.

Filed and recorded corporate documentation, electronic files, inventories and reports.

Organizing and coordinating for the training programs as and when required.

Conducting Employee Orientation and facilitating new employee’s joining formalities.

Performed administrative duties for executive management. Responsible for screening calls, managing calendars, making travel, meeting and event arrangements, preparing reports and financial data; training and supervising other support staff, and customer relations. HR /ADMIN ASST 2012 - 2014

Access Engineering & Consultancy Services, India

Coordinator for events conducted in the organization by providing all the necessary facilities and infrastructure required for completing the event. This does include both social events and the other cross-functional official events.

Ensure timely consolidation of financial statements and other reports.

Maintained employee records and files.

To support the functional head in preparing and maintaining presentation & reports that is requested by the Top Management.

Generated reports including Productivity and Accuracy Tracking, Volume Sheet, Dashboards, and many quality reports, which are required in day to day processing.

Set up interviews and conducted telephonic interviews.

Published daily/ Weekly/Month Operation Dashboard. PERSONAL VITAE

Linguistic Proficiency : English, Hindi, Tamil, Malayalam Passport : K3189910

Nationality : Indian

Marital Status : Married

Visa Type : Visit visa transferable (Till May)

Contact Details : +971-*********

addbjq@r.postjobfree.com

References : Will be pleased to furnish upon request

[Beaula Ludy Roser.J]



Contact this candidate