Administration Manager

Azarullah Mohammed

Ind Mobile: +91-994*******

E-Mail: *********@*****.***

Education – B.sc in Mathematics, The New College University, India, Chennai Seeking Senior Administrator assignment in the field of HR & Administration with efficiency and quality Synopsis

A competent professional with 10 years of experience in Administration, Accounts, General Administration Management, Data Management, HR, Petty Cash, Facility & Travelling management, Logistics & support services.

Expertise in Administration, Facility Management & HR – Recruitment, Letters preparation, Payroll processing

& pay slip generating, queries clarification with employees, Leave Management, Joining & Exit /Formalities. PROFESSIONAL EXPERIENCE

Sr. Project Administrator – SA KENTZ, Member of the SNC Lavalin Group – December 2015 to February 2020

Last experience with SNC Lavalin Group - Administration Management Dec’2015 to Jan’2016– Onshore Maintain Potential Construction in Well Heads/Pipeline

Jan’2017 to Feb’2020 –Unconventional Gas (UG) Surface Facilities, Sys-B –Client Saudi Aramco

Reporting to Project Manager the Management of Pipeline/construction projects at Multiple Remote location. Administration & Payroll Responsibilities

Responsible for developing, Implementing and monitoring efficient office activities in addition to managing all correspondence.

Ensure to receive briefings on all aspects of construction from the responsible Line Managers.

Ensure that work standards and site rules are adhered to and that the company’s disciplinary procedures.

Responsible for all Kentz/Hired Directs & In directs Employees mobilization and timesheet updating on HRMIS Master System.

Responsible for timesheets & Daily attendance reconciling with files are being entered correctly for the project Employees and formatting reports and prints them for Project Manager Approvals.

Ensure that temporary facilities are being provided within Site office as well Accommodation & Organizing Site Establishments stock control on Site.

Responsible for all employees & Equipment’s are covered with valid Site Id’s/Gate pass/Aramco ID’s.

Mobilization of Vehicles- Pick Ups/Busses as per the project requirement and coordination of drivers.

Arranging the office setups and furniture’s, desktops for the New mobilized employees.

Provides excellent support, dealing with employees enquiries on both over the phone/Directly including Labors regarding their Leave entitlement/Schedules, Iqama (Residence Permit), Passport with Exit/Re-Entry Visas & Passport Renewal- India/ Filipinos.

Provides Hotel & Accommodation bookings, Travel Ticket bookings for employees for their scheduled leaves for both International & Domestic tickets.

Preparation of departmental and Project organization charts and types of reports as per the Management requirement.

Preparation of project employee’s Master summaries and daily workforce reports, Allocation sheets and weekly monthly/Manpower/Vehicles Equipment’s reports, Daily Absenteeism reports.

Preparation of monthly & yearly training status that reflecting each employee’s training overview consisting- done, due & overdue.

Saudization Reports & Petty Cash Responsibilities

Handled routine correspondence, Project Petty Cash Expenses, In terms of Site Materials for Pipeline/construction usages, Receiving/Issuing Invoices, Keeping collection ledgers, processing ID cards, preparing stock & submitting the complete Reports to Accounts Department for Re-imbursement.

Planning of Manpower Mobilization & Demobilization plan as per Site Manager/CM requirement.

Preparation of Monthly Saudization report, Weekly Manpower variation reports, Daily workforce report preparation and submission to Saudi Aramco to achieve the percentage. Administrator – Mastoura Trading & Contracting Company Ltd – January 2012 to September 2015

Project Handled clients: Saudi Aramco, Aramco Refinery, STC (Saudi Telecom Company), Scecco, Sabic Power plant, Oil & Gas – Construction, Transport & Water sectors.

Reporting to Operations Manager and Handled End to End HR procedures. Administration Responsibilities – New Employees Coordination

Involved in employees Orientation, development, and training activities, preparing payroll; administering employee’s benefits programs.

Provides Job candidates by screening, Interviewing, and testing applicants; and maintaining personal records.

Joining formalities and existing formalities for the employees.

Medical insurance, Savings bond, and disability programs of eligibility; helping with the form completion to the employees; verifying and submission.

Orients New employees by reviewing company policies; explaining and obtaining for benefit programs

Maintains new hires, transfers, terminations, changes in job classifications, tracking vacation days, sick and personnel time.

Generating status report on daily and weekly basis. Accountabilities in Employees Vacation/Eoc Plan/Final Exit

Obtaining flight ticket – as per the current Associates Local Policy and updating Accounts department in regards to list of deduction to be made for Associates 50% ticket payment, prior to each vacation requests.

Proper filing and maintaining documents on each Associates file and Responsible on updating confirmed/planned vacation on the leave planner from time to time and forwarding a monthly report to DHR.

Responsible to receive all vacation leave forms from department heads for processing checked.

Responsible to raise purchase request and obtain quotation for Vacation leave ticket as per entitlement and to ensure that it is signed accordingly.

Updating HR/Payroll system on confirmed vacation days

Co-ordinates Associates the exit process, in terms of ticket back-home booking, by raising PR, for final settlement as well as to ensure the completion of the termination check list by the person who is exiting the company.

Co-ordinates Associates the exit process, in terms of ticket back-home booking, by raising PR, for final settlement as well as to ensure the completion of the termination check list by the person who is exiting the company.

HR General Responsibilities

To support HR project and activities as and when required.

Performs any other duty assigned by the DHR as when required within the same

Issuing and collecting passport whenever associates requested (i.e. going for vacation or others.)

Istimarah (Vehicle registration card)

Log on behalf of individual employee MOI account through the link (Currently responsible for quality control)

Istimarah registration renewal

Istimarah renewal only 1 year before its expiry and only renewal

After every three years (To compile need to deposit through banking) Process Associate – Accenture Services Pvt Ltd – June 2010 to July 2011

Client Handled – United States of America project for Provest (Law Firms Legal process of Summons & Affidavits.

Performed quality check for New Viewer.

Responsibilities in Data Administrator

Handling Legal Summons & Affidavits

The Affidavit entry functions enters affidavit or return of service data into tracker system

Indexing those documents to the right cases

Ensure the turnaround time is met for all the files

Preparing reports required for the management

Performing quality check for new reviewer.

Academic forte

2010 BSc Mathematics from the New College, Chennai 2007 HSC (12th) from Madarse-I- Azam Higher Secondary School, Chennai 2005 SSLC (10th) from Madarse-I- Azam Higher Secondary School, Chennai IT Forte

Well versed with MS-Office, Advanced Excel, Internet and online applications. Personal Dossier

Date of Birth: 29- Jan -1989

Passport Details: Passport no. K 2219539, Date of Expiry: - 22-Mar-2022 Saudi Driving License: License No: 240-***-****, Date of Expiry - 15-Jul-2026 Languages Known: English, Urdu, Hindi & Arabic (First Level). Address: Flat 2, Plot 93, Door 5/12 Ramanathan Street, Gandhi Nagar Nagalkeni, Chrompet, Ch-44

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