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Executive Assistant Office

Location:
Vienna, VA
Salary:
88000
Posted:
June 25, 2020

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Resume:

MARTHA J. PYLE

Mobile: 703-***-**** Email: add3gv@r.postjobfree.com

HIGHLIGHTS

Supporting C-level executives and prominent rainmaking attorneys; 15 to 1 ratio at times

Project Management; purpose driven client/customer service and satisfaction outcomes

Mastery in Domestic/International complex travel planning and itineraries; submitting Expenses

Multi-tasking in a fast-paced office, meeting deadlines; discretion with confidential information

Proficiency level-98% - Microsoft Office with experience to train others; typing 85 WPM

Heavy calendaring and scheduling meetings with multiple individuals

Strong written and verbal communications and ability to maintain balance among multiple priorities

Organized multi-tasker and detail-oriented; time management

Paralegal Certification – Graduate/January 2020

WORK EXPERIENCE

Sprint (Now T-Mobile) 03/2019 – Present

Senior Legal Analyst (contract)

●Organizing meetings, conferences, travel, calendars, emails and calls for both sides of $40B merger deal between Sprint and T-Mobile; printing and disseminating materials for RFP files required by Senior Counsel of Legal\Public Sector Sales

●Preparing itineraries, presentations and handouts for members attending Board of Directors stock meetings. Utilizing Westlaw, Lexis/Nexis and Pacer for research on FCC court cases and filings. Organizing and responding to FOIA requests, RFPs, RFQs and RFIs for Federal and State level clients

Denny’s/Walmart (Nights, P/T, making ends meet) 10/2017 – 02/2019

Server

Delta Consulting Group 11/2017 – 12/2017

Microsoft Document Specialist (contract)

●Analyzed and extrapolated data from one database and incorporating that information into another database to facilitate the restoration of the Panama Canal

●Took scratch drawings and incorporated those into a PowerPoint, Excel using Pivot tables for presentation to identify potential inaccuracies in the vendor’s work-product; assisted the IT Department in setting up workstations

Lockheed Martin Corporation 09/2017 – 11/2017

Administrative Assistant Specialist (contract)

●Assisted Director and attorneys in Tax Administration Department who report to CEO and their Board of Directors

●Managed administrative tasks and requests for up to fifteen attorneys at a time, as well as, their assistants and paralegals

●Prepared and sent expense reports through Concur and completed data entry tasks in Excel, PowerPoint and Word

●Organized/distributed new Tax Bill (as passed by Congress) binders and created filing systems for client records

Collegiate Consolidated Services LLC 03/2016 – 07/2017

Executive Assistant

●Directly supported the President/CEO and Senior Vice President in completing and filing legal paperwork to establish the business as an operational LLC and liaised with attorneys throughout the process

●Maintained President’s calendar of meetings/events, coordinated travel logistics, developed itineraries and agendas, complied meeting documents, composed confidential correspondence and scanned/copied/faxed priority documents

●Drafted and edited the company’s privacy and confidentiality agreements and served as primary point-of-contact for internal and external constituencies on all confidential matters pertaining to the Office of the President

●Managed vendor relationships, including a branding and graphic design project for the company’s logo, business cards, letterhead, envelopes and interior suite wall; bundled student loan packages for transfer to bank

Executive Assistant, Consulting Contracts (Private) 03/2011 – 03/2016

Loiederman Soltesz Associates, Inc. American Capital, Inc. Hilton Worldwide BAE Systems (SS2)

2 Research Place, Suite #100 2 Bethesda Metro Ctr. 7920 Jones Branch 520 Gaither Road, #101

Rockville, MD Bethesda, MD McLean, VA Rockville, MD

●Streamline CEO/President’s office by saving Executives time; prioritizing day-to-day business and confidential matters

●Organizing Counsels client files to update chronological case evidence; maintain heavy calendars for executives

●Utilized Concur and Ariba to prepare and send expense reports; completed data entry tasks in Excel using previous decks to produce reports used for Board of Directors

●Processed law invoices through Serengeti and sent them to accounts payable and receivable; producing binders for attorney traveling to Alaska to present Employment Law/HR documents for Hiring Managers

Legal Secretary, Consulting Contracts (Law Firms) 03/2010 – 03/2016

Staffing Agencies - Sparks, Beacon Hill Staffing, Major Lindsey & Africa, Robert Half/Office Team/E-Team, STG International, Adams & Martin, Sun Technologies, Acro Systems, Lancesoft

●Supported multiple law firms specializing in wide range of areas from Auto Dealer Law, Corporate Litigation, Intellectual Property (Trademark) Law, Aviation Transactions, Medical Practitioner Business Law, Domestic Tax Planning, International Tax, Environmental, Antitrust, Project Finance/M&A, Hotel & Hospitality, Employment Law, Finance Fraud, White Collar, Divorce, Tax Issues, Wills, Trusts & Estates and General Insurance Liability Litigation

●Prepared pleadings, discovery, motions and reports and transcribing legal dictation

●Responsible for assisting multiple senior directors, partners, attorneys and senior counsels with the coordination of meetings, travel, and document production; monthly billing statements

●Performed administrative and paralegal duties with research on Westlaw, Lexis/Nexis and Pacer; heavy calendar management, setting up meetings and conferences; transcribing up to ten tapes daily of correspondence, memoranda, and file instructions

●Processed applications with OFAC for EB-2 and EB-5 licensing for transactions in embargoed and sanctioned countries; organizing investors at Regional Centers across United States waiting to apply\be approved for OFAC licensing; commodity-jurisdiction and classification requests, voluntary disclosures, preparing compliance programs and training modules for clients

●Assisted Managing Partner of DC Office in Intl. Tax Department; assisted Intl. Trade Partner who handled larger clients (i.e., Coca-Cola) on Litigation cases; set up webinars, conferences for meetings and trainings; worked with The Honorable Elliot Richardson (AG with President Nixon) on Inslaw and William Webster (Head of FBI/CIA) on Shawmut Bank

●Directly assisted the Chief Director\Montgomery County Government, Office of Procurement in daily department operations including procuring county services\contracts

●Responsible for supporting the entire U.S Health & Human Services legal department including fifteen attorneys practicing Procurement, Employment, and Fiscal law; worked on employment law EEOC claims and workers compensation claims

Marriott International, Inc., Intellectual Property 01/2007 – 03/2011

Senior Legal Secretary

●Supported two VPs\General Counsels and four Paralegals; handled legalization of all pertinent documents through the Secretary of State (Apostilled) and various Embassies including Power of Attorney, Affidavit, Deposition, Articles of Incorporation and Certificate of Good Standing for Marriott properties worldwide; stewarded the filing of prosecuting trademark applications and oppositions of infringement to the USPTO

●Managed IP Law emails of DMCA copyright infringements at various hotel properties; scanning, copying and docketing of over 10,000 Registration Certificates of Marriott International Trademarks; researching similar cases on Lexis/Nexis, Westlaw and Pacer

●Spearheaded special project that consisted of moving 10,000 trademarks into RIMS records system; entered data of trademarks into Law Manager, CPI and RIMS records system; prepared for Board of Directors meetings by making hotel, flight and car rental arrangements for Board Directors

●Handled all recordation of hotel evidence for trademark infringement cases including Marriott products and items used in opposition cases

Legal Secretary 1985-2007, McDermott Will & Emery 12/02-01/07 – 500 N. Capital St, Washington, DC, Raymond Jacobsen, Joel Grosberg, Stefan Meisner, Joseph Winterscheid and Nick Koberstein 202-***-****, Paul Hasting Janofsky & Walker 2/99-2/02 – 1299 PA Ave, Washington, DC, E. Donald Elliott 202-***-****, Vinson & Elkins 5/96-1/99 – 1455 PA Ave, Washington, DC, Mark Spivak, 202-***-****, Milbank Tweed Hadley & McCloy, 1/85-5/96 – 1850 K St, #1100, Washington, DC, Gregory May, Managing Partner 202-***-**** (Left each Firm for a considerable $10K promotion)

KEY SKILLS, KNOWLEDGE AND ACHIEVEMENTS

●Microsoft Office-Outlook, Word, Excel, PowerPoint, Access – Apple MacBook, GSuite-Docs, Sheets, Slides – Quickbooks, TOC\TOA, Delta View and Comparite, Concordance for Trial Software, Visio, iCreate, Adobe Acrobat Pro/Photoshop/InDesign, SharePoint, Salesforce

●E-Filings (Recertified in DC – May 2012), Paralegal Certificate, NOTARY PUBLIC/VA - Expires 2/2025

●Accounts Receivable/Accounts Payable/Travel & Expense Systems: Concur, DTS Travel System, Ariba and Serengeti

EDUCATION

Associates Degree, Business Administration Trinity University College, Washington, DC



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