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Executive Assistant Administrative/Personal Assistant

Location:
Lusaka, Lusaka Province, Zambia
Posted:
March 24, 2020

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Resume:

CURRICULUM VITAE/ RESUME

Beatrice Kapaya Mtonga Email: adcfkc@r.postjobfree.com

House No. 21527 Phone: +260***-******

Kangaroo Street +260***-******

Woolands. Roockfields Skype: beatricekapayamtonga

P O Box 32883

Lusaka

Zambia

PERSONAL

Citizenship: Zambia

Mother Tongue: Bemba/English Second Language

Date & Place of Birth: 11th July 1956. Lusaka. Zambia

Marital Status: Widow, 4 children

TEFL TRAINING

Master Diploma in TEFL Course (250 hours)

International TEFL Institute, London. United Kingdom

Grammar Awareness Certificate

Teaching Young Learners Certificate

Teaching Business English Certificate

Reference from International TEFL Institute

ACADEMIC BACKGROUND

100/110 shorthand words per minute- Pitmans - United Kingdom

50/65 words per minute typing- Pitmans – United Kingdom

Secretarial Duties- Pitmans – United Kingdom

Commercial English Advanced/Intermediate – Distinction – United Kingdom

Book keeping and accounts level II – Pitmans – United Kingdom

Royal Society of Arts of English- United Kingdom

Shorthand transcription certificate- Pitmans – United Kingdom

Production typing stage IV – United Kingdom

Beatrice Kapaya Mtonga Email: adcfkc@r.postjobfree.com

House No. 21527 Phone: +260***-******

Kangaroo Street +260***-******

Woolands. Roockfields

P O Box 32883

Lusaka

Zambia

Executive Secretaries Certificate – A.I.C. Training Centre – U.S.A.

Certificate in Computer Studies – Lusaka. Zambia

Home Based Care Certificate – HOPE Worldwide Zambia – (United Kingdom)

Palliative Care Certificate – HOPE Worldwide Zambia – (United Kingdom)

Training of Multipliers-(Incorporating a Training of Trainers) for CHIN (Children In Need) – Lusaka. Zambia

EDUCATION

Dominican Convent High School – Lusaka. Zambia

Zambia Institute of Management, Royal Society of Arts English College England, Pitman’s College England, AIC Conferences: Executive Secretaries Course

COURSE HIGHLIGHTS

Secretarial Studies

Advanced Secretarial Course

Executive Secretaries Course

Caregiver/Palliative Care Course

Trainer of Trainers Course

WORK EXPERIENCE

B & F Investments Limited – (October 2010 – to September, 2017)

Administrative Assistant/Public Relations

Provided full secretarial services which included composing office correspondence, helped Company Secretary in preparing board papers, responsible for supervision of junior secretaries and office orderlies and worked on their yearly appraisals. Organized Management Meetings and Board Meetings, stenography notes, answered incoming calls and routing the queries according to content and priority to other officers and managers, established and maintained subject matter files. Responsible for travel arrangements both air and road and maintained office petty cash. Purchased office equipment, marketed company products, debt collection, banking company cash on daily basis and any other duties assigned to me.

Beatrice Kapaya Mtonga Email: adcfkc@r.postjobfree.com

House No. 21527 Phone: +260***-******

Kangaroo Street +260***-******

Woolands. Roockfields

P O Box 32883

Lusaka

Zambia

Zambia Export and Import Bank Limited – (2004 February – 2010 September)

Administrative Assistant/Executive Personal Assistant

Provided full secretarial services which included composing office correspondence, helped Company Secretary in preparing board papers, responsible for junior secretaries and office orderlies and worked on their yearly appraisals and training them in office management. Organized Management Meetings and Board Meetings, stenography notes, answered incoming calls and routed the queries according to content and priority to other officers and managers, established and maintained subject matter files. Responsible for travel arrangements both air and road and maintained office petty cash. Purchased office equipment, marketed the Bank, debt collection, banked company cash on daily basis and any other duties assigned me.

Coopers & Lybrand

Executive Personal Assistant (1999 September – 2004 January)

Provided full secretarial services which included composing office correspondence, helped Business Services Department Manager in preparing board papers, responsible for junior secretaries and office orderlies and worked on their yearly appraisals. Organized Management Meetings and Board Meetings, stenography notes, answered incoming calls and routed the queries according to content and priority to other officers and managers, established and maintained subject matter files. Responsible for travel arrangements both air and road and maintained office petty cash and Purchased office equipment.

Executive Secretary (Prudence Bank Zambia Limited – 1997 – 1999)

Provided full secretarial services which included composing office correspondence, helped the Branch Manager in preparing board papers, responsible for junior secretaries and office orderlies and worked on their yearly appraisals. Organized Management Meetings and Board Meetings, stenography notes, answered incoming calls and routed the queries according to content and priority to other officers and managers, established and maintained subject matter files. Responsible for travel arrangements both air and road and maintained office petty cash and Purchased office equipment.

RELEVANT EXPERIENCE

Administrative Assistant ( B & F Investments Limited ( 2010 to date)

Administrative Assistant (Zambia Export & Import Bank Limited)

Executive Secretary (Coopers & Lybrand – 1999 – 2004)

Executive Secretary (Prudence Bank Zambia Limited – 1997 – 1999)

I know that I have qualified and added the Master Diploma in TEFL Studies (250 hours) to my profession. This program is expected to be completed in 6 (six months) or more, but I was able to complete in less than two and half months because of my hard work and dedication. I also understand that for the position of Secretary – Country Office, that you are hiring for, you are looking for someone with experience, but on the overall due to my background and achievements in my professional career, I am confident I will be able to succeed in this role and prove to be a very good Secretary – Country Office because I have great passion and experience in my work.

I am confident that if you employed me as Administrative Assistant in your company, you will not be making a mistake. I know I am the right candidate for this role and also fit to perform the Administrative Assistant role.

SPECIAL SKILLS

MS Office Applications

Microsoft Word

Microsoft Excel

Microsoft Power Point

Good Communication skills

Time Management

Public Relations/Customer Care

Proactive, Adaptable and Flexible

Good Organizational Skills

Excellent Drafting Skills

Attention to Detail and able to work effectively under pressure

Willingness to extend service beyond working hours

Teaching Orphans and Vulnerable Children as a Volunteer

REFERENCES

International TEFL Institute

COVER LETTER

Beatrice Kapaya Mtonga

House No. 21257

P O Box 32883

Lusaka

Zambia

Email: adcfkc@r.postjobfree.com

Phone: +260*******

+260*********

+260*********

Dear Hiring Manager,

I’m excited to be applying for the Executive Assistant position at your company. It’s clear that you’re looking for someone who understands the nuances of managing a CEO’s busy day and can proactively tackle issues. As someone with a sharp eye for detail and a drive to organize, I thrive on making sure every day has a clear plan and every plan is clearly communicated.

During my previous role at B & F Investments Limited, I served as the Administrative Assistant/Executive Assistant to the company’s Chairman and Managing Director. I was praised for my time management skills, writing abilities, and commitment to excellence. I was publicly recognized at the company’s annual general meeting at developing an In House Training program for junior Secretaries, Clerical Staff and Office Orderlies, which allowed our executive team to continue operating business at a much higher level in times of slow business operations the company was experiencing.

From my 14 years of experience as an Administrative Assistant/Executive Assistant, I have understood the importance of being proactive. In addition to being an expert at scheduling meetings, preparing agendas, and managing travel arrangements, I’ve also developed the ability to anticipate roadblocks and create effective alternative plans in the course of my career. My greatest value to any executive is my ability to work independently, freeing up their time to focus on the needs of the business.

I am a holder of the Master Diploma Certificate in TEFL Studies (250 hours) from United Kingdom, Certificate in Teaching Young Learners, Certificate in Grammar awareness, Certificate in Teaching Business English and TEFL Reference Letter.

Other qualifications include an Executive Secretaries Course Certificates, Royal Society of Arts of English Certificate, Trainer of Trainers for Children in Need Certificate, Caregivers Certificate and Palliative Care Certificate. Commercial English Advanced/Intermediate (Distinction Passes), Secretarial Duties, Shorthand 110/110 W.P.M. and Typewriting 50/65W.P.M.

I have more than 14 years to offer regarding my job experience as an Administrative Assistant/Executive Assistant and Master Diploma Certificate in TEFL Studies. (250 hours).

I also understand that for this position of Administrative Assistant/Executive Assistant, that you are hiring for, you are looking for someone with vast experience but on the overall due to my background and achievements in my professional career, I am confident I will be able to succeed in this role and prove to be a very good Administrative Assistant/Executive Assistant because I have great passion and experience and a great fit for the role. I am confident that if you employed me as Administrative Assistant/Executive Assistant at your company, you will not be making a mistake. I know I am the right candidate for this job and also fit to perform this role.

Thank you for your time and consideration. I’m looking forward to learning more details about the Administrative Assistant/ Executive Assistant position at your company. I am excited about the opportunity to work at a company like yours, and I’m looking forward to demonstrating how I can help make the lives of your company executives easier.

Please feel free to contact me with any questions.

Sincerely

Beatrice Kapaya Mtonga



Contact this candidate