Name: Nadar Mohamed Mohamed Ali
mail : email@example.com
Contact No. :009***********
Quick Learner, Diligent and highly-motivated professional with extensive experience in successfully managing administrative offices I processes, including assisting at the executive management level. Sound problem-solving and organizational skills enhancing productivity and efficiency. Areas of expertise include:
• Executive & Administrative Support
• Executive Meeting & Event Coordination
• Research & Verification of Information
To obtain a challenging position that allows for professional growth and continuous learning, as well as to display a high level of ethics, professionalism and diligence that is an asset to my employer. Experience:
National Bank of Abu Dhabi- UAE (Executive Secretary and assistance - 2003-2009)
• Responsible for performing an office’s administrative acts and managing the office’s information database. Compiles, stores, and retrieves bank information.
• Handles the overall office administration management and coordinates various office services and activities
• Coordinates the transmission and receiving mail and shipments
• Handles telephone calls, responds to receive faxes and emails and answers enquiries as appropriate
• Organizes meetings, meeting rooms, issues agendas, and initiates follow-up actions as required
• Makes travel arrangements as required, including hotels and tickets reservations
• Ensures that efficient and effective administrative systems are being developed and implemented
• Checks for the proper maintenance of all office supplies and facilities, ordering office stationary
• Receives visitors and corporate guests and ensures that hospitality is provided as required
• Generates documents (letters, meeting minutes, reports, etc.) as directed, in addition to handling and maintaining all confidential information
Page 2 of 8
• Filing important documents and updating them when necessary
Represents the president by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the president.
Publishes the corporate newsletter by gathering information; preparing and editing articles; designing graphic presentation; producing and distributing.
Helps key executives make consistent decisions by advising them of historical precedents; serving as liaison between them and the president.
Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging lodging and meeting accommodations.
Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
Improves quality results by studying, evaluating, and re-designing processes; implementing changes.
Enhances president's and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. Experience:
Al Jawhara Tourism Company – Libya Executive Assistant - 2010-2016
Handles the overall office administration management and coordinates various office services and activities.
Coordinates the transmission and receiving mail and shipments. Page 3 of 8
Handles telephone calls, responds to receive faxes and emails and answers enquirers as appropriate.
Manages the executive diary for the assigned department and liaises with all assistant administrators to coordinate visits and meetings.
Organizes meetings, rooms, issues agendas, and initiates follow-up actions as required.
Makes travel arrangements as required, including hotels and tickets reservations.
Ensures that efficient and effective administrative systems are being developed and implemented.
Checks for the proper maintenance of all office supplies and facilities, ordering office stationary.
Receives visitors and corporate guests and ensures that hospitality is provided as required.
Generates documents (letters, meeting minutes, reports, etc.) as directed, in addition to handling and maintaining all confidential information.
Filing all the important documents and updating them when necessary.
Prepare Tender documents as per new projects.
Performs other duties as required
Deyar engineering consulting company - KSA- RIYADH – 2016 – 2017 Assistant CEO
Maintained multidimensional complex calendar events and created highly effective
organized filing system
Prioritized emails, received incoming calls, scheduled board and foundation meetings
Booked conference rooms, arranged out of town conferences, travel and hotel accommodations
Managed six sigma special project and trained staff on procedures, processed bills and incoming
Drafted correspondence, conducted online research, provided pickup and delivery courier service
Handled confidential material at the highest level
Coordinated the communications and logistics of staff meetings, produced materials, and took
Performed research, data collection, statistic compilation, document generation as necessary to complete special projects and price quotes
Created and prepared marketing literature, set up and attended special sales events
Updated and maintained company library consisting of literature and product sample
Made airline, hotel, and ground transportation arrangements, both domestic and international. Also experienced i dealing with private aviation for group trips, and visa/passport requirements. Page 4 of 8
Utilized discretion and judgment at all times in dealing with executive's direct reports, as well
With customers and vendors via telephone and email.
Prepared and reconciled expense reports.
Updated and organized reports.
Provided personal assistance when needed to executive who traveled extensively.
Communicated with board members and managed materials and details for quarterly board meetings
Extensive international/domestic travel for CEO and his direct reports
Managed and coordinated extremely busy calendar with extreme detail
Monitored email and replied on behalf of the CEO on related issues
Provided and coordinated team building events to Junior and Senior Assistants
Coordinated Executive off-sites and Corporate events - approximately 400 employees
Implemented processes and procedures that increased operational efficiency; managed daily
functions of the office and premises
Produced high-level communications ranging from highly confidential to policies and procedures
Maintained strict confidentiality with sensitive information, financial documents, records and
Liaised between 20-member staff, 200+ volunteers and the CEO of 9000+ member congregation; proactively resolved any membership issues and exercised tact, diplomacy and discretion in all written and verbal communications
Travel assistant to CEO for all major engagements
Collaborated closely with the staff to complete various ministry projects and conferences
Managed the execution of events and concert logistics including staffing, accommodations, hospitality, and production efforts. Clients included BET, TV, Radio One, and Rickey Smiley
Monitored costs and expense reports, negotiated vendor’s contracts
Set up and maintained CEO/President's calendar and handled all domestic and international travel
Composed and executed presentations for clients
Revised and updated company handbook, ordered office supplies and equipment,
Coordinated meetings and special events
Recorded and transcribed meeting minutes
Supervised clerical staff
Assisted CEO with operations, growth, and effectiveness of the office.
Managed all documentation for Human Resources Department. Page 5 of 8
Developed new business opportunities in for CEO; designed and implemented business cards, brochures, and other essential documentation.
Worked with CEO on special projects, manuals, policies, procedures, and correspondence EXECUTIVE SECARTARY & OFFICE MANAGER FO
MEMBER OF BOARD AT EL SEIF GOROUP
DEVELOPMENT CO ( 2017-2019 )
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned
Manage and coordinate daily, weekly, and monthly calendars of senior managers.
Organize logistics and plan events.
Schedule necessary meetings.
Liaise between executives and employees/clients.
Generate regular reports and update databases.
Make and confirm all travel arrangements.
Manage phone calls and emails with professionalism.
Respond in a timely fashion to managers’ requests.
Facilitate communication within the company to maximize workflow (e.g. distribute vital information, - schedule presentations and plan for logistical needs).
plan for logistical needs).
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Commitment to efficiency a willingness to seek best practices in running the office.
Able to troubleshoot challenges as they arise.
Collaboratively review and recommend changes to our company policies Experience:
Executive Secretary of the Board Of Directors Elfaleh Sports House Co.
Prepare, publish, and post Agendas, Meeting notices and other related materials; assemble Board
Packets. Prepare and disseminate all documents for Board Meetings. Assure posting, mailing, and other known legal requirements are met. Prepare Affidavits certifying requirements are met.
Attend Board, Committee and Commission meetings as required or requested and prepare and finalize Minutes and follow up on projects. Attend meetings outside of established working hours
Compose Resolutions, Ordinances and Public Hearing Notices when required for review by General Manager and/or Legal Counsel. Assure known legal time requirements are met. Prepare,
attest, publish, and post Ordinances and Resolutions as required. Send documents to Placer County Recorder when required.
Attest to and countersign Resolutions, Ordinances and contracts on behalf of District. Serve as Custodian of District seal.
Responsible for posting on the District website the Minutes, Agendas and other information relevant to the public.
Possess a working knowledge of and be able to interpret the Brown Act, Water Code, Government
Code and other Special District law.
Coordinate election procedures with Placer County and candidates. Prepare documents declaring
an election will be held. Administer Oaths of Office to newly elected and appointed Board members and submit to Placer County. Participate in orientation of new Directors. Page 7 of 8
Work with legal counsel in preparation of required documents in connection with Board and Committee meetings.
Coordinate filing of Conflict of Interest Statements, Campaign Statements, and Statement of Facts
Roster of Public Agencies filing, and others as required by law. Responsible for maintaining the District’s Conflict of Interest Code, ensuring compliance with the Political Reform Act.
Research, extract, coordinate, and summarize information (confidential and non-confidential) on
behalf of Board of Directors. Compose and prepare business letters, memos and reports.
Track any revisions made to the District Administrative Code/Code of Ordinances.
Attend educational classes, seminars, and other training programs in order to increase knowledge
and stay current with technology and information on District-related subjects.
Notarize documents for District and North Tahoe PUD residents. Pass State testing in order to maintain State of California Notary Public Commission.
Initiate changes to Board of Directors Policies and Procedures.
Participate on behalf of Management in negotiations with recognized employee organizations, prepare record of issues discussed and assist in drafting Memorandum of Understanding.
Responsible for legal proceedings such as elections, annexations, assessment districts, and public hearings.
Provide back-up coverage for the administrative staff during vacation and sick leave absences and handle as many of the duties of that position as time allows.
. Responsible for filing, maintaining, and safeguarding all District files, including but not limited to, litigation, Resolutions, Ordinances, Agendas and Minutes. Maintain and update Record Retention Policy as needed.
Organize and maintain central District files and coordinate system for file retention.
Respond to public records requests.
Assist with preparation of Quarterly District Newsletter.
Assist in the preparation of annual budgets.
Responsible for the District’s short-term and long-term records management program.
Undertakes research for special surveys and studies for District management and professional staff, and produces the resulting summaries as required.
Assist in revisions to Personnel Policies and Procedures and submit to General Manager and/or legal counsel, prior to adoption by Board of Directors.
Make room arrangements for meetings and travel arrangements for the General Manager/CEO Page 8 of 8
Maintain cooperative effective working relationship with and act as liaison to the Board, employees, and members of the public.
Perform special projects as assigned by the General Manager and other related duties as required.
Provide administrative support to the Human Resources department as needed. Education:
Baharti Vediyapeth (Pune Indian) Bachelor degree of economic Graduate on 2002
Telephone competency certificate from Global Training Center.
Product Knowledge Competition Certificate from Human Resources Division Training Dept.
(National Bank of Abu Dhabi). Electronic Accounting Certificate
Certificate in all programs of Microsoft
Full computer hardware & software knowledge specially Microsoft Office.
Additional Information: Bilingual (English, Arabic, Hindi) Summary of Qualifications
Motivated and dedicated Executive Assistant with excellent references and extensive experience in the coordination, planning and support of daily operational and administrative functions.
Excellent communication, interpersonal and organizational skills.
Detail oriented with experience providing administrative support to senior executives.