Administrative Profile - Continuously find ways to streamline office operations and always find opportunities to assist colleagues and management team. Multi-tasking and team-builder with 6 years of experience in providing admin support to 300 staff.
Housekeeping & Horticulture - Supervising Housekeeping and facade cleaning services of the building, preparing of duty rosters and training schedule, issuing material and requisitioning material on monthly basis. Maintaining OT record and forward Staff's attendance to HR. Supervising Horticulture services, coordination with Gardener for maintenance of the green area and replacement of indoor and outdoor plants.
Cafeteria Operations - Supervising catering operations including food layout, general upkeep of cafeteria, gas bank, washing area, availability of cleaning agent, cleanliness and functioning of equipment’s. Processing the bills for catering services. Compile data of Lunch feedback and share it with vendor. Coordinating with caterer for special events. Monitoring disposal of food waste.
Contracts & AMC’s – Responsible for timely renewal of all admin related AMCs and Contracts. Proper documentation and record keeping in Excel as Tracker. Follow up for regular service with the vendor as per agreed terms. New vendor development, seeking competitive pricing for cost saving. Coordinate with accounts to create new vendor code.
Courier & Dispatch - Supervising Dispatch desk function, ensuring proper documentation of all incoming and outgoing couriers. Assigning duties to dispatch staff. Responsible for booking samples and documents online for DHL courier. Processing domestic and international courier invoices as per contract. Maintaining MIS for courier expenses.
MIS & Payments – Consolidated MIS for all admin functions for cost optimization. Follow up with accounts for vendor payments. Maintain Payment Tracker.
Administrative – Distribution of Stationery Item, handling petty cash, monitoring pantry/office boys for services, maintain regular service of company vehicle. Coordination with maintenance team for smooth functional of DG and other repair activities. Coordinating with HR department for Interviews, Joining kit, allocation of seats. Organizing logistics for special events, meeting and Conferences. Coordinating with Security Officer for fire drills and setting up process to ensure complete secured environment for all employees.
Pest Control - Coordination with vendor for fortnight services. Ensuring pest free environment and up keeping proper record for the same. Ensure rodent treatment in kitchen and cafeteria. Timely renewal of Contract, Identifying special requirements like Fogging and Larvacide treatment for mosquitoes, termite treatment, wood borer treatment and getting the same done as and when required within the budget. Executive Assistant Profile - Prioritize and complete task independently and strong attention to detailing with 10 years’ experience in providing administrative support to C- Suite Executives.
Calendar Management – Managing and scheduling meetings, teleconferences and videoconferences, recruitment candidate interview and various high profile people. Resolve schedule conflicts. Send calendar invite along with agenda. Manage travel calendar. Highlight the event based on priority. Preparing MOM and following up on the actions.
File System - Maintaining all confidential files, Data, contracts / agreements, Travel itinerary, Reimbursement report.
Travel Management- Plan the travel itineraries and make arrangements like hotel accommodation, Air Tickets (Domestic & International) Visa and foreign currency. Detailed travel agenda.
Administrative Responsibilities - Handle office stationary for team, Petty cash, photo copy, printing and scanning the documents, Answering phone calls, responding to emails, letter and greeting visiting clients. Coordinate with HR department, IT, Accounts and team members for timely deliverables. Booking Conference Calls and Meeting rooms. Gini Varghese
House No – L-303, Tower L, BPTP
Park Floor -1, Sector – 77,
Faridabad - 121004
Phone - (M) +91-995*******
D.O.B - 14 February 1979.
Strong Work Ethic
Microsoft office Suite
Jindal Stainless Consultancy Services Limited (Gurgaon) working as Assistant Manager – Admin from 1st Feb 2017 to June 2019.
Renault India Pvt. Ltd (Gurgaon) Worked in Admin department as Assistant Manager (From April 2014 to April 2016 )
Renault India Pvt. Ltd (Chennai) - Worked as Executive Assistant to Executive Director & Vice President Sales & Marketing from May 2011 to March 2014
Marg Ltd (Chennai) – Worked as Executive Assistant to Chairman and Managing Director Marg Group from 6th Sep 2010 to May 2011.
Grey Worldwide India Ltd (New Delhi) - Worked as Executive Assistant to Chief Operating Officer from July 2006 to April 2007.
Ernst & Young Pvt. Ltd (New Delhi) -worked as Executive Assistant to Associate Director from October 2004 to February 2006
SMC Tours& Travels (P) Ltd (New Delhi) - worked as Executive Assistant from January 2003 to September 2004. Educational Qualifications
S. No. Name Of Examination
1. Jesus & Mary College B.A. (Pass)
2002 48 % English, Hindi. Political Science,
Pusa Public School Senior Secondary
English, Political Science,
Sociology, Economics, History
Pusa Public School Secondary
English, Hindi, Mathematics,
Science, Social Studies