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Document Controller

Location:
Dubai, Emirate of Dubai, United Arab Emirates
Posted:
March 16, 2020

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Resume:

Jimsy Kokkaly Jose

(Document Controller)

CONTACT:

+971-********* (UAE)

adcbjl@r.postjobfree.com

Ajman Pearl Tower, B4 - 1608,

Rashideya 1, City Center Sector,

Ajman - UAE

STRENGTH:

Keen Observer

Smart Worker

Team Player

Quick Learner

Coordinator

Communication skills

Flexible and Adaptable

Problem Solving skill

SKILLS:

Technical Analysis

Technical Coordinator

Technical Writing

Documents Management

Maintenance Planning

(MRO)

OVERVIEW

Have got 7.6 years of professional experience into Technical Publication& Documents Management Department. I thrive in challenging situations and enjoy problem solving. Seeking a challenging and rewarding job in your organization, where I can fully utilize my skills and experience and prove myself as a sincere, hard worker, honest and provide my full efforts to fulfill the requirements of a company as highly as possible. ROFESSIONAL EXPERIENCE

Boeing India Private Limited, Bangalore

Technical Coordinator and Document Controller from 04/2018 to 01/2020

Receive, track, and monitor customer documents, contracts/statement of work, engineering drawings (mechanical, electrical and parts), test procedures, wiring diagrams, material specifications and invoices using Document Management Service (DMS) to register documents and maintain databases.

Responsible for high quality tracking and timely distribution of all incoming and outgoing correspondence, documents/ drawings, letters, memo…etc

Report the discrepancies/anomalies found in the Documents to the OEM and get necessary corrections incorporated.

Review of the technical documents updated by colleagues & update process documents as and when required.

Manage the flow of documentation within the organization among different functional departments.

Coordinate with different teams and their respective US counterparts, suppliers or third parties for project inputs, workflow and delivery.

Provide administrative support to the document control section as required in order to ensure the smooth running of the department’s activities.

Gap analysis of the latest revision of technical document to identify the changes and follow up to implement the changes in the project operations.

Maintain complete documents database for different projects.

Keep the project specific SharePoint/data base up to date with all the documents including checklists, weekly reports, metrics data…etc

Assist in Quality Management System (QMS) activities and audits. Capgemini, Bangalore

Document Controller from 08/2017 to 04/2018

Download the technical documents from customer portals and register it in the SharePoint.

Analyse the technical documents like Engineering Drawings, Modification Summaries (Mods), and Service Bulletins (SBs) and Customer Change Requests

(CRs).

Create work orders based on the technical impact and assign to the team.

Carryout quality checks on developed/updated technical manuals like Maintenance Manual, Illustrated Parts Catalogue and Maintenance Planning Document by resources.

Clarify Technical Queries from Customers/Vendors.

Coordinate with different teams like quality and illustrator teams. TOOLS:

MS Office Applications

SharePoints

SAP

IHS Website (Parts details)

Slicwave (Database)

Arbor text/Epic Editor

Redars

My Boeing fleet

Airnav

ACHIVEMENTS:

Pride Awards from Boeing

in Jul 2018, Feb 2019, Oct

2019

Quarterly Global

Recognition Award from

Boeing in Oct 2018

BRAVO award from Tech

Mahindra in 2016

Master Blaster award from

Capgemini in 2014

Spot Awards from

Capgemini in 2015, 2014,

2013

Production and Quality

award from Capgemini

2013

Planning and recording document flow to and from all necessary parties including the project team and clients.

Update the daily, weekly and monthly project status to senior managers. L&T Technology Services, Mumbai

Senior Documents Controller for ExxonMobil (Oil & Gas) from 01/2017 to 08/2017

Receive, track, and monitor customer documents, drawings, and third party specifications using Document Management Service (DMS) to register documents and maintain project databases.

Review and update the technical documents (manuals).

Responsible for high quality tracking and timely distribution of all incoming and outgoing correspondence, documents/ drawings, letters, memo…etc

Report the discrepancies/anomalies found in the Documents to the OEM and get necessary corrections incorporated.

Responsible for sorting, categorizing, and organizing technical documents for traceability and retrieval.

Manage the flow of documentation within the organization among different functional departments.

Tech Mahindra Limited, Bangalore

Senior Documents Controller for Safran from 12/ 2015 to 01/ 2017

Responsible to download the latest technical documents from customer portals to ensure that latest processes are used across different departments.

Analyse the technical documents (Engineering Drawings and Service Bulletins); create/revise Component Maintenance Manual (CMM).

Planning and recording document flow to and from all necessary parties including the project team and client.

Communicating across different departments to ensure smooth and consistent functioning of process.

Carryout quality checks on the technical documents developed by peers.

Develop Capacity planning and resource utilization plan and accountable for on time delivery of the project with quality.

Focal point for all publication issues and requests.

Maintain technical documents library for Safran Interior projects. Capgemini, Bangalore

Associate Consultant - Technical Writer for Bombardier from 10/2012 to 09/2015

Analyze the technical documents include Engineering Drawings, Modification Summaries (Mod), and Service Bulletins (SBs) and Customer Change Requests.

Create/revise technical manuals like Maintenance Manual, Illustrated Parts Catalogue and Maintenance Planning Document.

Perform quality checks on work orders submitted by peers.

Responsible for On Time Delivery and Quality of the Projects.

Technical coordinator between different departments to ensure smooth and consistent functioning of process.

Experienced in mentoring new resources based on project requirements.

Experienced working in IETP (Interactive Electronic Technical Publication). EDUCATIONAL QUALIFICATION

B.Sc. in Aircraft Maintenance Engineering- Singhania University, Rajasthan-India

(2017).

Aircraft Maintenance Engineering- Nehru College of Aeronautics and Applied Sciences, Tamil Nadu-India (2010).

PERSONAL DETAILS

Name : Jimsy Kokkaly Jose

Nationality : Indian

Date of Birth : 27 January 1990

Languages known : English, Malayalam, Hindi, Tamil Passport No. : T4492598 (With UAE Residence Visa valid till Apr, 2022) Emirates ID : 784-1-990-***-****-6

DECLARATION

I hereby declare that the above mentioned details are true to best of my knowledge. Yours sincerely,

Jimsy Kokkaly Jose



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