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Document ControlLer

Muscat, Muscat Governorate, Oman
600 OMR
March 14, 2020

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Curriculum Vitae:B K Shridhar

Personal details :

B/24, guruprasad Cooperative housing society, V N Purav marg, Opp: Tatanagar, sion chunabhatti, Mumbai 400022, India

Mobile No.: 968-********(Oman)

Residence Land Line no.:+968-******** (Oman), +968

98067399/Indian Mobile no:91-989******* Indian landline no:22-24050892


Sex : Male

Family background: Married with One Child


To be part of a senior management team of a dynamic and progressive organization which offers ample opportunity for growth and development and where the association is mutually beneficial.

Professional Attributes

Strong communication skills

Proactive, Disciplined and Organized

Quick grasping ability and willingness to learn, Ability to handle assignments independently

Good organizational skills, Ability to work in stressful situation

Self-motivated, Focused on Organization growth and profitability

Ability to relate to people across all hierarchical levels in the organization

Summary of Career till Date

Over 35 years of experience-16 years in Middle East & 19 years in India in the areas of:

Managing special and strategic projects management

Project Administration & co-ordination

Project procurement & project document control

Import and Export



Looking after the Commercial issues in the company.

Taking care of the Logistics Issues like arrange customs documents, MOCI documents shipping of the material to the UAE.

Arranging Trailors for loading of the material and transportation to UAE.

Preparing of invoice and DO for the clients acknowledgement.

Applying for visas and renewing the same for staff members.

Applying for UAE visas for Managers for visiting clients place.

Purchasing materials from the suppliers

Arranging quotation from the various suppliers

Preparation of Purchase Orders.

Keep Track Of Information In Order To Keep Businesses And Supply Chains On Schedule.

Proper Scheduling, Recordkeeping, And Inventory Control.

Weigh, Measure, Check, Sample, And Keep Accurate Records On Materials, Supplies, And Other Equipment That Enters A Warehouse.

Verify The Quantity And Quality Of Items.

Checking For Defects And Recording.

For Gathering Information, Scales, Counting Devices, And Calculators.

Check regarding the Defective Product, Such As To Scrap It Or Send It Back To The Factory To Be Repaired.

Also Prepare Reports On Warehouse Inventory Levels.

Keep A Record Of All Items That Enter Or Leave The Stockroom And Inspect For Damaged Goods.

Preparing GRN of the material received.

Preparing Goods Issue note for the material issued for delivery.

Submit GRN to accounts department.

Daily inventory of the material as per the ERP package.

Preparing material requisition form for the material required at stores.

Place order for the material required at the stores department after getting 3 to 4 quotations and prepare a comparison statement after negotiating the price.

Functional Expertise

Documentation & Control of Documents

Project management i.e Control of all documents pertaining to Project proposal, Project communication and Project execution

Review and analysis i.e: project control, maintenance of project documents& project audit.

Liaison &Communication with Project Contractor and Subcontractors ensuring at all times proper documentation control.

Ensure meeting of critical project deadlines, project resource management and project milestone targets.

Experience in handling and distribution of engineering documents and drawings, procedures, QA etc., with the help of Transmittal.

Experience in handling reviewed documents from Engineers, filing & maintenance of the same appropriately.

Other standard tasks of Document Controller such as filing, scanning, printing, checking & verification of documents etc.

Develop and implement processes related to document control and management.

Work with a project team in order to implement systems of control.

Manage the process of distribution of internal correspondence.

Checking quality of documents.

Producing listings.

Setting up project filling systems.

Numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced.

Manage the logistic activities (travel arrangements, accommodations, cars, PPE's, etc.) for the PCT.

Prepare minutes of meeting for the monthly commissioning meetings.

Assisting the PCT on communication, reports, minute's preparation, etc. on daily basis.

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required.

Typing of site documents, and follow up of all the site needs

Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable

Maintain updated records of all approved documents and drawings and their distribution clearly

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy tractability.

Maintain the files and control logs as required by the project.

Strategic Business Management (Participating in all project tenders )

Strategic review of all the tenders floated for participation.

Prepare and identify all set communication levels with all contractors and subcontractor’s participating in the tender.

Complete audit of all technical documents relating to the project such as Civil, Mechanical. Electrical, Piping, structural, Supports, and vendor documents.

Conduct due diligence of vendors participating in the project and incorporating the details for future management review.

Setting up of technical and commercial meeting with the contractors and subcontractors to ensure clear understanding of the project requirement.

Advice Senior Management and Corporate Office on Project Developments.

Liaison with Vendors, Contactors and Sub-contractors relating to compliance of reports and tender documents. Ensure timely submission & meeting of the project and tender deadline.

Preparation of third party Inspection reports

Preparation of the technical tender documents and submission of the same in sealed envelopes and through online Internet Portal.

Checking & verification of various company websites portals for tenders floated.

Preparing vendor registration documents for registration purposes.

Scanning of inspection reports for future verification & audit requirements & maintenance of the same in respective folders.

Co-coordinating and updating of ICV (In Country Value) in the system.

Scrutiny & scanning of websites of various manpower agencies for identification &downloading CV’s as per requirement of the tender document and converting the same into the Company format.

Project Co-ordination

Create internal teams to support project co-ordination and project management.

Clear understanding of project tools such as EDMS and other project suites.

Correspondence with contractors and ensure Drawings/Quotations/Estimates etc. are received in time and ensuring availability of all relevant documents at sites.

Hiring of Rental cars for site visit and PDO areas Restriction.

Setting up of site meetings on timely basis to monitor progress and prevent management escalation &reporting to project owner and senior management.

Complete QAQC of the project and ensure its compliance in all aspects of the project management

Manage and control strict compliance of project documents as required by the management.

Project office Management

Maintain project office and project resources.

Ensure legal compliance and entity and its registration.

Manage office automation and office logistics.

Well versed with Import/Export documentation, liaising with local customs official to ensure smooth project operations

Handled Cash and Banking transactions.

Invoicing and following up with clients for payments outstanding.

Liaison &Coordination within accounts department Follow up with the stores to ensure installation is organized and received as per the head office


Provide all necessary secretarial and office support to the Manager from handling calls, drafting and processing letters, faxing, raising and clearing


Arrange required support to others in the department with respect to ongoing communication from the project’s stakeholders

Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database.

Make orders as per the requirements of the Creative Services Team and the retail business and ensure they are delivered as per schedule as well as

tracking the delivery status.

Upload all orders in the system and ensure payments are made on time.

Prepare and audit export documentation for shipments and settlements.

Process commercial invoice documents by validating data integrity and


Communicate with appropriate internal/external customers, including trading

desks, loading facilities, freight forwarders, brokers, vendors, USDA and


Ensure timely processing of export shipments.

Monitor accounts payable and accounts receivable to ensure transaction payments are made and collected timely.

Create, assemble and present applicable export documentation required as per country specific destination in accordance with export laws and regulations.

Submit timely document instructions to freight forwarders, independent surveyors and other third party industry providers.

Verify sanctioned party screenings prior to release of export documents.

Maintain export files in an organized and catalogued system.

Support cross-functional departments involved in international business transactions

Ensure compliance with export laws and regulations

Continue education and ongoing review of industry requirements

Apply and settle contract applications

Create loading instructions

Work Experience in Oman

Company Name




Gersan Elektrik LLC

Stores Manager


May, 2019


Modern Steel Rolling Mills LLC., Buraimi,Commercial


06th Sept,

Sultanate of Oman




AIB Vincotte international & Partners LLC., PDO Contracts




Sept, 2017



May 2014

Nadhira Enterprises, Oman

Sec &Document

Dec, 2011

March 2014


Mustafa Sultan Security Systems and

Site coordinator



Nov 2011

Communication Co. LLC, Oman

and Document


HMR Environmental Engineering Consultants&




Aug 2009




Doc. Controller

Oman Proman& Trading LLC, Oman –

Doc. Controller



Dec 2007


Administrator &

June 2003

March 2006

Al Hajiry Trading LLC, Oman



Work Experience in India

Company Name




Hindustan Thomson Associates, India /

Admn Executive



Uttam Holding Ltd, India



Zee Telefilms Ltd, India

Office Asst





Modi Associates, India

Export Asst





Datamatics Consultants Ltd, India






Training and other Achievements

Working knowledge in MS Office & Internet operations

Represented School, College and Mumbai city in Basketball at various all India tournaments.

Academic Profile

B.Com. – Osmania University


Diploma in Business Management


Diploma in Import & Export Management


Completed Journey Management course

Undergone HSE training

Personal Profile

Passport Number


J4217673; Date of Expiry: 09.10.2020

Driving License


Have Oman Driving License



Reading books, listening to music, watching

movies, sports- playing cricket & Basketball.

Languages Known


English, Hindi, Marathi, Tamil, Malayalam

and Kannada.



Available upon request.

Contact this candidate