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Manager Executive Assistant

Location:
Jeddah, Makkah Region, Saudi Arabia
Posted:
May 17, 2020

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Resume:

Ulysses Valdez Tagulao

Address : Al Rawdha, District 3, Jeddah K.S.A.

Office Tel No : +966 012- 2888119 local: 8119

Mobile No : +966-*********

Company Email : adc91y@r.postjobfree.com

Personal Email : adc91y@r.postjobfree.com

Objectives

To seek a flexible and challenging position that provides opportunities and enables me to enhance my potential and capabilities for professional development and career growth through various activities and training.

Knowledge & Skills Abilities:

10 years’ experience in administrative jobs, Administrator, Executive Secretary/Assistant to provide all administrative and secretarial support to the company Director & VP.

6 years’ experience and knowledge in logistics, warehousing operation, materials planning, inventory control & analysis and material management system.

Have great computer skills and operational knowledge of Microsoft Office; can work with any inventory tracking software, spread sheets or database. Exceptional knowledge of ERP software, SAP System, & EDP (Electronic Data Processing

Provides clerical and secretarial services, performs office administrative duties

Creativity and self-initiative, Verbal and written communication skills, Ability to work independently, have skills in Calendar Management, Constructing Agendas, Appointments, Coordinating Video and Audio Conference Calls, Documentation for Annual Reports, Correspondents, Creating & Maintaining Data Base.

Able to systematize different aspects of work in an integrated manner and able to work under pressure. With good communication and Decision Making, Client Relation & Good Customers Service.

Can identify improvement areas, make proper recommendation and easily adapt in a fast-faced environment. Developing Procedure, Detail Orientation, Designing and Maintaining Filing System, Flexibility,

A highly motivated, career driven with an open mind, can assume responsibility and can handle the Independence and challenge of a position in industry.

Experience in handling confidential information and maintaining confidentiality of sensitive information.

Ability to Drive Forklift, Vehicles, Motorcycle

Employment History

Johnson Controls Inc. (Al Salem YORK – Jonson Controls)

Position: Executive Assistant – Vice President Office (Field Sales & Operations)

Jeddah, Saudi Arabia

April 2011 - Present

Johnson Controls Inc. (Al Salem YORK Service - Aftermarket)

Position: Administrator & Exec. Secretary – Director Office (Aftermarket-Services)

Jeddah, Saudi Arabia

November 2008 – May 2011

Job Description:

Provide all administrative and secretarial support to the Vice President/Director.

Work closely with the VP/Dir. in the daily management of all appointments, meetings and travel arrangements; scheduling events, phone calls, and sorts mail and obtain related backup materials.

Communicates clearly and concisely, both orally and in writing. Help field questions on behalf of the VP/Director to help facilitate efficient response to needs and issues.

Serve as Administrative Team leader to assure strong internal communications between all function areas to enable efficient implementation and management of strategic initiatives.

Provide administrative support to Product Manager, Branch Manager, Sales Managers & Bus. Development Manager including committee mailings and meeting preparation.

Composes typed correspondence and a variety of finished documents from meeting notes, brief instructions, or printed materials; inputs or retrieves data and prepares reports; compile and process confidential matters.

Prepared and consolidate weekly and monthly reports and circulated to the management for Weekly Inquiry Reports, Monthly Tempo Reports, and Bus. Review Presentation Reports (Revenue Billing, Backlog Reports, Secured Volume Booking, Opportunity Booking Reports & Sales Engineers KPI (Key Performance Indicator).

Organized regular monthly meetings (Staff Meeting & Business Review Meeting) by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings prepare minutes or report to the executive team the outcome of such meetings.

Maintain systematic files & records of department and personal records of my superior.

Performs related duties and responsibilities as required.

Ability to maintain confidentiality.

Zaid Al-Hussein Group

Position: Branch Secretary & EDP Controller - Finance & Administration

Riyadh, Saudi Arabia

May 2006 – May 2008

Job Description:

Secretary and in charge in Electronic Data Processing, Document Control, and Clerical work for Finance & Administration.

Responsible for the Stock Control and Sales Control System

Auditing data transaction movement in Oracle System (ASCON) & American Business System in all Showroom and Warehouses, prepare daily & monthly sales analysis report for all branches & prepared Sales Commission Report.

Responsible for preparing quotations, sales order and purchase orders

receiving telephone calls and scheduling appointments, following up of pending issues with other departments concerned. Organizing documents in order and good filing system.

Responsible for creating new items/barcode and cost calculation in the system local & International suppliers.

Conducting Inventory audit in all branches and warehouses, and prepared inventory evaluation report, Inventory Analysis & reconciliation

Prepared Account Receivables & Account Payables (HYPER PANDA, TAMIMI, & CARREFOUR), Credit Invoices, Bayan Invoices & Statement of Account.

Psi Technologies Inc.

Position: Warehouse Officer - Logistics

Carmelray 2 Industrial Park, Calamba City, Philippines

Aug 2000 - March 2006

Job Description:

Responsible in warehousing operation, materials planning, create PR/PO, receiving, issuances, inventory control and analysis and material management system.

In-charge in auditing transaction in SAP System, delivery receipt & issuances/withdrawals of materials and all incoming shipment delivered by broker or local transfer from other company.

Conducting Month-end /Year-end Inventory, Prepared evaluation reports, inventory analysis reports & reconciliation, material management in SAP System.

Have great computer skills and operational knowledge of Microsoft Office; can work with any inventory tracking software, spread sheets or database. Exceptional knowledge of ERP software, SAP System, & EDP (Electronic Data Processing)

Have full understanding of the MRP process which supports inventory control and material flow activities.

REASON FOR LEAVING:

Voluntary resigned due to company down turn Industry. (Company Closure)

Read-Rite Philippines, Inc.

Position: Materials Controller - Logistics

Carmelray1 Canlubang, Laguna, Philippines

Dec 1998 - May 2000

Job Description:

Responsible for the Stock Receipt & Stock Issuance and Controlling & Monitoring of Direct and Indirect materials, Spare parts control and maintaining systematic files and record of the department

Direct moves and post all physical movement of materials in and out of Material Control area and prepare materials to be issued to support production schedule.

Responsible for data transaction in WORKSTREAM System & Conduct Inventory audit actual stock vs. system.

Prepared inventory analysis reports and inventory reconciliation and necessary reports for the section / department

Administered all incoming and outgoing supplies. Monitored and inspected all materials for confirmation. Reviewed parts of all materials and checked for any damages parts of shipped items

Hands on experience in controlling materials. Supervise efficient working of all processes according to standard concepts. Prepared records of received items and prepared status reports.

REASON FOR LEAVING:

Company Closure due to electronic downturn industry

System Technology Institute Inc.

Position: Marketing Assistant

Calamba City, Philippines

Jul 1996 - Apr 1998

Job Description:

Assign in all activities in marketing department: (Career Orientation Seminar, Installation of Billboard, and Streamer, spread out of brochures.)

Assist in all admin office activities (Encoding, filling, front liner in student inquiries)

Assist in students Hand-on in Laboratory for program simulation/debugging

Reason for Leaving:

Finished Contract

Jollibee Food Corporation

Position: Service Crew/Cashier

Calamba Laguna Philippines

Apr 1996 - Jun 1996

Job Description:

Waited on tables, assisted cashier and in-charge of ordered supplies and product inventory

Educational Background

Bachelor's Degree

Field of Study : BS Computer Science

Major : Programming

Institute/University : STI College- South Woods, Laguna Philippines

Graduation Date : Apr 2000

Primary/Secondary School/"O" Level

Field of Study : High School

Major : Filipino, English, Science.

Institute/University : Bayambang National High School, Philippines

Graduation Date : Apr 1996

Personal Information

Name : Ala’ddin

Age : 40 years

Date of Birth : 22 May 1978

Nationality : Filipino

Gender : Male

Marital Status : Married

Religion : Islam

Iqama No. : 226-***-****

Permanent Residence : Calamba City, Laguna Philippines

Contact No : +966**-*******

Additional Information

With good knowledge in Oracle (ASCON) & SAP system, Data Base Management

Inventory & material management/Analysis and Warehousing Operation

Audi tee ISO 14001 EMS CERTIFICATION (Psi Technologies Inc. March 2 3, 2001)

Member of the Emergency Response Team (Johnson Controls Inc – Since 2013)

Seminars / Training Attended

Safe Start Training

Johnson Controls Saudi Arabia

Jeddah Hear Quarters (ASYM)

April 4-7 2010

Basic Life Support

(Cardio-Pulmonary Resuscitation for Adult Lay Rescuer)

Psi Technologies Laguna, Carmel ray 2 Calamba City

April 14, 2004

First Aid Training (Industrial)

Psi Technologies Laguna, Carmel ray 2 Calamba City

April 12-13, 2004

5S Orientation (Auditor)

Read-Rite Phil., Inc.

January 2000

STRENGTHS:

I am a quick learner and a great team player.

WEAKNESSES:

I concentrate on one thing at time.

References

Dr. Anwar A. Hassan

Relationship : Superior/Manager

Position : Vice President – Field Sales & Operations

Company : Johnson Controls Saudi Arabia – Jeddah HQ

Tel No. : +966-*********

Email : adc91y@r.postjobfree.com

Dr. Tageldin Osman

Relationship : Supervisor/Manager

Position : Consultant/Director

Company : Saudi Binladen Group – Jeddah HQ

Tel No. : +966-*********

Mr. Lito Dimaculangan

Relationship : Supervisor/Manager

Position : Director of Administration & Finance

Company : Zaid Al-Hussain Group - Riyadh

Tel : +966-*-***-**** Ext.278

Email : adc91y@r.postjobfree.com



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