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Senior Document Controller with 11 years of experience

Umm Ghuwailina, Qatar
10000 to 15000
May 17, 2020

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Contact Number: 009**-********



With 11 years of Document Control experience in Oil & Gas and Civil Construction sector including Office and Site based roles in India and GCC Countries.

Duties include EDMS Operations for merging files/records creating a main system, data entry, maintaining a direct hardcopy file system into databases. Experience includes supervising, quality work performance and working directly with Project Directors, Managers, Engineers, Vendors, Contractors, Procurement, Client and other personnel.

I am working with Operating Company Dolphin Energy Limited and worked with EPC Companies like Samsung Engineering, Technip and IVRCL etc.


Bachelor’s Degree in Computer Science Engineering from JNTU University, Hyderabad India, 2005.


Microsoft SharePoint EDMS


Documentum EDMS

Live Link-Open Text EDMS

MS-Office 2017

Adobe Digital Signature

Adobe Acrobat Professional

Bluebeam Revu

Unix DDS

Grid 4.0

Typing Speed 35-40 WPM


1.Dolphin Energy Limited (Oil & Gas): Aug 2016 to Present, Qatar.

2.Southern Border Security Housing Project (Oil & Gas): IVRCL Projects Ltd, Saudi Arabia from

May 2015 to Oct 2015

3.Low Profile Flair Repair Works (Oil & Gas): Technip, Qatar from Mar 2014 to Jun 2014.

4.Aramco Wasit Co-Gen & Steam Generation (Oil & Gas): Samsung Engineering Saudi Arabia from

Jun 2012 to Oct 2013.

5.Emergency Shutdown Works (Oil & Gas): Mertec Middle East, UAE from Sep 2010 to Mar 2011

6.Saudi Aramco Total Oil Refinery Project (Oil & Gas): Al Sharq Office Co. Saudi Arabia from Mar 2008 to Mar 2010.


7.Bangalore International Airport (Civil): Chimera Technologies (India) from Feb 2002 to Feb 2005.



Aug 2016-Present

Dolphin Energy Limited (Employed by Ramboll Oil & Gas)

Maintaining documents related to both Onshore and Offshore (Dolphin Well head Platforms)

Provide documentation support during FEED stage of Project to develop Scope of Work (SOW), feasibility study and developing project documentation like study reports, specifications, data sheets, PIDs, PFDs and cost benefit analysis.

Providing documentation support required for FEED, Detailed Engineering, Construction and Commissioning stage.

Maintaining Master Document Register (MDR), Supplier Master Document Register (SMDR) & Document Distribution Matrix.

Prepare Document Distribution Matrix from the Contractor’s Master Document Register (MDR) and maintain throughout the project.

Receiving and issuance of Engineering and vendor documentation and initiate review workflow.

Manage the documentation (numbering, workflows, filing and archives) both electronic and hardcopy in accordance with company procedure.

Quality check of the documents issued by Contractor to verify if it is compliant with Project procedures/specification like numbering, properties, revision history and other related to document quality.

Providing documentation support during implementation and close out phase of project.

Maintaining technical / vendor deliverable register (VDR) and generate status report on regular basis.

Compiling technical comments and issuing to contractor/consultant/vendor for response.

Ensures that all relevant technical / vendor documents and drawings are quality checked and duly controlled and entered in EDMS and distributed as per Document Distribution Matrix (DDM).

Generating internal / external transmittals and sending mails to concerned persons on various deliverables function.

Maintaining workflows to facilitate electronic review of various deliverables related to MOC (Management of Change).

Issuing Construction Scope of work document through the transmittal for implementation.

Provide working copies and native files to the Contractor, Vendor and In-House Engineering to update and issue documents/drawings related to MOC.

Interface with all Discipline Engineers and Engineering/EPC Contractors to ensure that the requirement of the documents/drawings for operations is properly handled and their outstanding and pending issues are resolved in a timely manner.

Uploading as-built documents/drawings in EDMS and updating master register.

Ensure systematic archiving of hard copies and electronic copies of documents and database system.

Maintaining various Log Registers (ESR, FMP, Vendor Deliverables, Onshore/Offshore, and Scope of Work).


IVRCL Infrastructure & Projects LTD

Riyadh, Saudi Arabia

MOI Sothern Border Security Housing Compound Project

Responsible for updating of master & site master drawings

Responsible for processing of all incoming site documentations including transmitting documents to client for approval such as RFIs, procedures, drawings etc.

Responsible for processing of all incoming design documentations including reference documents

Responsible for transmitting and uploading documents to UNIX DDS software.

Assist with processing and distributing of Incoming/outgoing of Vendor documents and drawings.

Responsible for transmitting of all associated documents for Material Requisitions and Service Requisitions to Procurement Department and Suppliers.

Responsible for all inquiries from internal and external staff regarding Document Control matters.

Maintain electronic documents, original documents and keeping all superseded revisions.

Issuing deliverables from Contractors and Vendors to PMT (Client).

Daily/weekly Reporting of Deliverable Status and progress information.

Facilitating the set up and operation of the electronic document management system.

Compile a central register of project documentation from the lists of drawings/documents received from the Client, Project, and Engineering Groups.

Coordinating with various Designers/Consultants & contractors for different zone for their submittal’s such as design documents, tender document’s and IFC documents.

Coordinating the flow of Documents between Project Management Office PMO and Site Office.

Coordinating with design reviewer for their reply of the document’s and drawings submitted by designer’s.

Responsible for transmittal related to the design drawings, construction material & job site instructions etc.

Log and file all the submittals and approval of shop drawings, materials, subcontractor approval request etc.

Maintaining project and engineering documents like manuals, specification, tender documents, BOQ, calculation, mechanical completion, commissioning documents, as-built documents.


Technip France (Qatar) Ras Laffan,

Low Profile Flare Repairs Works Shutdown Project

Establish and coordinate schedule for creating databases for tracking technical and non-technical documents and provide status update on regular basis.

Distribute internally the copy of transmittals and Project Quality Plan (PQP) according to distribution matrix assigned.

Receive reviewed documents from the client and make respective log entries.

Using EDMS as per client requirement and line manager’s instructions.

Assign the approval codes for commented drawings in Technical Document Register (TDR) and also transfer this approval internally as per distribution matrix.

Registering all incoming and outgoing correspondences, MOM, Drawings, technical submittal, RFI, Letters, Staff Daily Report, and Site Instructions.

Responsible for receiving, logging and distributing all technical documents.

Setup and assist document control filing system.

Maintaining all the files within the filing department.

Maintaining all tender documents and ensuring all originals are not taking from filing room.

Follow up other team members for “Open” status items to be closed down.

Maintain Project documentation as per ISO Standards.

Archiving contract/project documents and maintaining archive section up to date.

Regular periodic backup (electronic copy) of project documents.

Carry out handover, close-out and archiving of documentation.


Samsung Engineering

Jubail, Saudi Arabia

Aramco Wasit Co-Gen & Steam Generation Project

Controlling all incoming and outgoing documents.

Following company filing system procedure for maintaining of documents.

Maintaining all the drawings according to latest revisions.

Receiving of documents from Head Office & distribute to client, subcontractor, vendor and various department

Distribution of documents as per discipline wise through document transmittal form.

Maintaining proper filing system as per index wise.

Controlling IFR, IFC, and As-Built Drawings, procedures, MOM, Kick-off documents and vendor/supplier documents.

Controlling the flow of vendor documents NMR 601,602 & 603 among client, Contractor, Vendor and Subcontractor.

Maintaining the Master Copy, Controlled Copy and Superseded documents.

Scanning of documents and hyper linking to the status log sheet for easy access.

Maintaining of organized electronic files in server.

Responsible for hard copy and soft copy receipt, recording, tracking, reporting and disposition of project documents in a timely manner.

Distribution of controlled copy documents to authorized person.

Maintaining confidential files separately.

Performing regular audits to check that all documents submitted are received by recipient or not.


Mertec Middle East

Ras Al Khaimah, UAE

Emergency Shutdown Works

Distribution of documents through document transmittal form.

Distribution of various documents like electrical drawings, kiln drawings, brick lining drawings, cooler area drawings and drawings showing the rate of demolishing works has to be done.

Maintaining refractory and mechanical drawings separately.

Submitting daily report and weekly report to the client.

Maintaining MOM, RFI, Work Order, Handover Notice, Field Revision Notice (FRN), Change for Request (CFR), Technical Query (TQ), and NCR documents.

Modifying and arranging file system as per company procedure.


Al Sharq Office Company Riyadh, Saudi Arabia

Saudi Aramco Total Oil Refinery Project (SATORP)

Monitoring and controlling the flow of incoming and outgoing documents.

Monitoring the flow of documents & drawings between head office & site office.

Receiving the IFR, IFC drawings from contractor through transmittal form.

Distribute the latest IFC drawings to site-office as per discipline wise.

Daily updating Master Drawing Register file.

Maintaining and identification of drawings as per index wise.

Submitting daily, weekly and monthly progress report, 2-week look ahead schedule.

Receiving various IFC drawings like Fire Alarm, Telecommunication, Electrical Substation, Transformer, and Instrumentation etc.

Maintaining and updating of all registers like Material/Shop Drawings/RFI/Calibration Certificates.

Periodic work contacts with Project Managers, Construction Managers, Administrative coordinator and HR Manager.

Maintaining various procedures like Painting procedures, welding procedures, Quality control procedures, Project Quality Plan, Project Safety Plan etc.


Chimera Technologies Bangalore, India

Bangalore International Airport: Siemens India

Handling and registering all incoming and outgoing correspondences like email, fax messages, telephone calls.

Receiving latest drawings from Architect and Consultants and issue the same to the Project Management Team PMT.

Prepare, scan, index and distribute all documents through transmittals.

Maintaining Trade, Finance, Tender documents, BOQ documents and correspondence letters which are confidential.

Making sure that all controlled copies of latest approved documents and drawings are given to staff, sub-contractors and third party as applicable.

Maintaining the documents & drawings in Document Control Office under safe custody without any damage and traceability.

Maintaining contractual documents & customer correspondence separately.


Name : Mohammed Sameerullah Khan

Father’s Name : Mohammed Zameerullah Khan

Date of Birth : 05-March-1983 (37 Years)

Languages : English, Arabic, Hindi, Urdu & Telugu

Marital Status : Married

Dependents : 3 (Three)

Passport No : R2068432

Contact this candidate