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Administrative Assistant Sales

Location:
Dubai, Emirate of Dubai, United Arab Emirates
Salary:
10000
Posted:
May 12, 2020

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Resume:

RAY ALVIN SABOCOR

Dubai, United Arab Emirates +971-********* adc6id@r.postjobfree.com

GENDER and D.O.B. NATIONALITY MARITAL STATUS

Male – 06 May 1978 Filipino Married

** *****’ experience in Procurement – General Purchasing/Contracts and Logistics industry in the Philippines (6 years) and UAE (13 years). Graduated in 2000 with a degree in Bachelor of Science in Business Administration major in Marketing at Lyceum of the Philippines - a private university in the Philippines. Currently holding UAE driver’s license and Certified Purchasing Professional (American Purchasing Society). A Production and Procurement Coordinator for a real estate organization with varied operations in Qatar, Oman and United Arab Emirates.

OBJECTIVE: To develop a successful position of increasing challenge and responsibility, commensurate with skills and experience. An excellent organizer, quick and efficient with enthusiastic approach. Totally adaptable to any industry or environment.

EMPLOYMENT HISTORY

Sr. Procurement Coordinator (Certified Purchasing Professional), Better Homes LLC, Dubai UAE

May 2014 - Current

Reporting to the Procurement Manager. Performs all duties related to purchase order entry, tendering, contracts and post-entry supply chain tracking. Interacts with suppliers to maintain pricing and delivery scheduling. Interacts with internal personnel as a liaison between supply orders and demand orders.

Responsible for the preparation and process of local purchase orders in accordance with company policies and procedures through GP-ERP (Enterprise Resource Planning) System.

Coordinate in the development and implementation of all procurement & tendering (consultants and contractors) and associated documentation to ensure their compliance with Laws, regulations, Policy & Procedures

Negotiate and select for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and Contractors assigned.

Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time (review and validation of the final award recommendation process)

Assist in the selling of corporate depreciated items (e.g. cars, furniture, etc..)

Maintain complete updated purchasing records/data and pricing in the system (periodically reviewing and evaluating all contracts)

Ensure competent quality execution of all regular purchasing duties and administrative works

Prepare reports and summarize data including sales report

Execution and monitoring of all regular purchasing duties

Reviewing and analyzing material requests from various departments, stores, and office

Finding new suppliers internationally and locally as per required quality material and or services

Issuing the inquiry to the selected suppliers internationally and locally

To float the enquiries by mail and get the 3 quotations

Follow up with accounts payables for reconciliation of suppliers payment grievances

Verify the LPO as per comparisons justified and documented

Keep the correspondences on Assets and capital expenditure purchases

Preparing, tabulating and analyzing orders to determine lowest and best Supplier

Initiating negotiation with the suppliers locally and internationally to get best prices, and terms and conditions to achieve cost effectiveness

Creating, tracking, chasing and handling internal approval for purchase orders

Sending purchase orders, monitoring order status with suppliers, and coordinating pickup/delivery of supplies (if necessary)

Coordinating with accounts department regarding payments and handling petty cash

Verifying delivery note and invoice and making purchase entries

Taking note of delayed and partial supplies, and following up on delayed deliveries

Making documentations related to purchase orders, price comparisons, sales contracts, credit application, etc.

Arranging the shipment for the materials purchased internationally and clearance of cargo

To maintain a filing list where all correspondences are recorded for anytime verification in detail

Maintain a cooperative, pleasant and flexible attitude to both work and colleagues and promote good moral and team spirit at all times

Perform other tasks which may be assigned through the immediate superior from time to time

Logistics Executive, A.H. Mottaghi General Trading LLC, Dubai UAE

October 2011 - November 2013

Responsible in preparing pro-forma invoice, commercial invoice, packing list, shipment advice and other related import/export documentation

Prepare monthly reports required by the management on the companies operation, local and abroad

Record daily transactions, payments/receipts with corresponding vouchers and supporting documents

Prepare petty cash statements at month end supported with petty cash vouchers duly signed and verified

Provide daily update on the issues pending and in process as required by the Managing Director

Monitor expiration of company’s trade license and chamber of commerce certificates, tenancy contracts, health insurance, vehicle registration, visas and passport validity, Emirates ID and renew upon expiry thereof as per management instruction

Assisting other departments within the company

Procurement Officer, Target Engineering Construction Co. LLC, Abu Dhabi UAE

September 2007 - April 2011

Responsible for the preparation and process of local purchase orders in accordance with company policies and procedures

Negotiate and select for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned

Coordinate with suppliers to ensure on-time delivery

Support relevant departments with quotations for the purpose of tenders

Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time

Coordinate with requisitioner and suppliers in the purchasing scope of work for projects assigned

Maintain complete updated purchasing records/data and pricing in the system

Ensure competent quality execution of all regular purchasing duties and administrative works

Coordinate with subcontractor to finalize sub contract agreement and coordination between different activities

Prepare reports and summarize data including sales report

Execution and monitoring of all regular purchasing duties

Ensures systematic, efficient and orderly record keeping

Perform other tasks which may be assigned through the immediate superior from time to time

Purchasing Officer, PAREF Southridge School, Philippines

October 2006 - July 2007

Canvassing at least three suppliers regarding the price and availability of requested school supplies/materials

Facilitates approval of requested school supplies/materials from the Chief Accountant and Associate Director of Finance and Administration

Checks and ensures that the items delivered are in good condition according to the specified quantity specifications

Follow-up the suppliers on the requested supplies or equipment in case of delay on the delivery, collects the supplies, if needed

Prepares invoices and requests for cheque payments and submit to Accounts Department

Updates daily inventory of hardware materials such as plumbing, electrical supplies, etc.

Responsible in releasing of construction materials for project

Purchasing and Administrative Assistant, Primestone Quest Incorporated, Philippines

April 2000 - September 2006

Records and files cheque vouchers and cash vouchers

Ensures systematic, efficient and orderly record keeping

Receives calls, fax, postal and emails from the client

Responsible in updating company profile

Updates the status of deliveries and balances of LPO

Prepares Invoice and billing statements to client

Prepares proposals to prospective client

Verify delivery receipts against the invoice from the supplier

Prepares LPO for supplier

Prepares government reports, remittances

Monitors installation of Rip-rapping works and delivery of materials

Inspect, analyze and examine sources of materials from river and mountain quarry

Follow-up outstanding invoices and collects cheques from the clients

Prepares cheques and cheque vouchers to suppliers

Knowledge, Skills and Abilities

Working knowledge of ERP-GP, Peachtree, Winsoft and Microsoft Office applications

Administrative skills – Strong organizational skills Business Acumen/Commercial Awareness

Management skills – Strategic sourcing, a team leader, analytical, capable of innovative thinking and managing change

Communication skills – fluent in oral and written English communications skills, capable of developing clear concise reporting

Analytical and numerical skills – able to identify errors, able to provide clear, concise information to Chief Financial Officer

Negotiation - Identify saving and synergies strategies against approved budgets and transactions

Planning & Organizing

Financial Awareness

People and Relationship Management

Supply Market Research/Management

Policies & Procedures Awareness



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