Resume

Sign in

Manager Office

Location:
Dubai, Emirate of Dubai, United Arab Emirates
Salary:
4,000-5,000
Posted:
April 29, 2020

Contact this candidate

Resume:

Curriculum Vitae *

EELLVVIIEE

BB.. MMAARR

AARRAACC

Dubai, U.A.E. • +971-**-******* • adc0nq@r.postjobfree.com Position Applied For: Personal Asst. / Admin Asst. / Executive Secretary / Receptionist OBJECTIVE:

Seeking a challenging position in a well-established organization offering exceptional career growth opportunities where I can fully utilize my knowledge, skills and professional experience that can contribute to attain company’s goal and mission. COMPETENCIES, QUALIFICATIONS & SKILLS:

Total 14 years Gulf experience in Personal Asst. / Admin Asst. / Executive Secretary / Receptionist in a contracting industry.

Strong telephone etiquette, front desk operation and customer service skills.

Proficient in Microsoft Office, M/s Excel and M/s Powerpoint, Internet browsing & Email applications.

Knowledge in operating office machines (Printer, Fax, Scanner, Typewriter, and Photocopier).

Flexibility, Adaptability, Good Interpersonal Skills, Ability to Multitask, Communication

& Secretarial Skills.

PROFESSIONAL WORK EXPERIENCES:

Executive Secretary

M/s CSC Contracting

Dubai, UAE

Duties & Responsibilities:

Provide administrative, clerical support to departments, preparing business letters.

Schedule meetings and arrange conference rooms.

Ensures that all documents have no errors in filenames, submissions, etc.

Alert manager about cancelations or new meetings.

Responsible for the activities of document control including archiving, filing, stamping and distribution of documents.

Curriculum Vitae 2

Must ensure the complete safety of documents and arrange proper place/filing cabinets to keep documents. All movement to these documents must be recorded properly.

Responsible for updating and document tracking system.

Effectively follows company’s standard operating procedures in submissions of documents.

Prepares Document Transmittals, receiving all Shop Drawings, Letters, Material Submittal, Inspection Request, CVI’s Daily Reports etc.

Maintain confidentiality of all the documents.

Takes and transcribes dictation.

Operate office equipment, such as photocopy machine and scanner. Executive Secretary February 2016 – Dec. 2018

M/s Parsons Overseas Limited

American Company

Dubai, UAE

Duties & Responsibilities:

Manage an extensive and active diaries/ calendar of appointments, task, email inbox and reply promptly.

Responsible for providing administrative, clerical support including diary management, official letters, emails, reports, taking Minutes of Meeting and maintaining registers.

Prepare agendas and compile documents for meetings.

Assists in coordinating the senior management team meetings and scheduling meetings and coordination with other department to ensure and efficient level of general office support activities including filing system, diary keeping, stationary and meeting room arrangement.

Responsible for monitoring time and attendance.

Ability to maintain to maintain confidentiality in handing highly sensitive, confidential information, possess good communication skills and the ability to manage multiple tasks efficiently and work productively in a fast paced, team oriented environment, ability to keep discretion and confidentiality.

Prepares minutes of the meetings, quotations, invoices and follows up on assigned action items.

Excellent knowledge of MS Office and office management software (ERP etc.)

Communicates directly to staff and outside parties.

Drafts reports, letters of solicitation, memos etc.

Prepares and compose oral and written communication as directed by the Resident Engineer / Manager.

Greets and welcomes the visitors as soon as they come.

Serves and directs guest to appropriate person or office.

Answer telephones, screens the calls and transfer to the concerned staff. Curriculum Vitae 3

Order office supplies and keep and maintain the stock.

Schedule meetings and arrange conference rooms.

Alert manager about cancelations or new meetings.

Handle information requests via email or telephone.

Arrange for outgoing mail and packages to be picked up.

Takes and transcribes dictation.

Operate office equipment, such as photocopy machine and scanner.

Receive and relay telephone messages.

Maintain hard copy and electronic filing system.

Greets visitors, determined nature and purpose of visit and directed them to appropriate person/department according to their needs.

Managing meeting agenda, arrange a meetings and appointments. PA / Administrative Executive Secretary July 2008 - Dec. 2015 Direct to Sr. General Manager (Head Office) Al Quoz, Dubai-UAE ETA-Ascon Group of Companies LLC

Ascon Road Construction Division

Administrative Executive Secretary to CEO October 2015 – December 2015

(Reliever) – ETA Ascon (Head Office)

Duties & Responsibilities:

Greet and receive visitor.

Prepare confidential, sensitive documents, quotations and invoices.

Prepares and compose oral and written communication as directed by the Senior General Manager and CEO.

Determine matters of top priority and handle accordingly.

Takes and transcribes dictation and order office supplies and keep and maintain the stock.

Coordinate travel arrangements; prepares itineraries; prepares, compiles and records.

Operate office equipment, such as photocopy machine and scanner.

Relay directives, instructions and assignment to executives.

Receive and relay telephone messages.

Maintain hard copy and electronic filing system.

Greets visitors, determined nature and purpose of visit and directed them to appropriate person/department according to their needs.

Managing meeting agenda, arrange a meetings and appointments.

Facilitate all office detailed work such as: filing incoming and outgoing office correspondence.

Arranging and organizing schedules / calendar, meetings conference through online / phone.

Receiving and distributing courier packages to the concern person.

Checking and attestation of travel claims.

Typing business letters correspondence and required documents for the said project such as Payment Certificate, Advance Performance Bond, Tender Bond, Memo, Subcontract Agreement, Letter of Interest, Expression of Interest etc. Curriculum Vitae 4

Reports direct to Sr. General Manager carrying our diary management, travel arrangement and hotel bookings

Meeting coordination from Head Office to Site Office.

Attending incoming calls in appropriate manner & outgoing calls and connecting to concerned individuals.

Coordinating with Tender (Manager) in preparing tender, quotation and enquiry for RTA, Dubai Municipality, DOT Abu Dhabi and Al Ain project.

Arranging meetings and liaising with clients.

Drafting and typing letters, e-mails, Minutes of Meeting and Progress Weekly Meeting.

Organizing and booking travel - visas, flights, accommodation and transfer.

Received and transmit fax messages, record them in the register and distribute the same to the concern person.

Preparing correspondences and coordinating site projects base works.

Setting up the Sr. General Manager travel arrangements, handle confidential matters, work under pressure, good in communications & interpersonal skills.

Maintaining hardcopies, electronic filing system & signing for courier packages.

Establish filing system of documents, to ensure that all documents are properly monitored and keep on track (i.e receiving, logging, distribution and supervise filing of all incoming and outgoing letters, memo etc.)

Maintain and update comprehensive records of the name of Client / Customer, their addresses and contact numbers.

Receptionist cum Administrative Asst. June 2005 – June 2008 ETA-Ascon Building Division Shk Zayed Road, Dubai-UAE Duties & Responsibilities:

Maintaining confidential documents, correspondence & communication records.

Greets visitors, purpose of visit and directed them to appropriate person according to their needs.

Handle telephone and email enquiries and complaints.

Coordinate with Resident Engineer, Project Manager’s on reports needed.

Organized all the Submittals which include: Material Submittal, Technical Submittal, RFI’s, CVI’s Shop Drawings, Site Instruction, Daily Report, Technical Query and all report related to the projects.

Preparing the MOM, Progress Meeting and Weekly Progress Meeting etc.

Making all outgoing letters towards Subcontractor & Consultant and receiving all incoming letters and updating all submittals.

Curriculum Vitae 5

EDUCATIONAL ATTAINMENT:

Associate in Metallurgical Engineering

Mindanao State University-Iligan City, Philippines (MSU-IIT) Associate in Computer Secretarial

Christ The King College – Gingoog City, Philippines TRAININGS:

HR and Admin Certificate April 2016

Filipino Institute in Dubai

Effective in Writing Business letters August 2008

ETA-Ascon Training Center

PERSONAL DETAILS

Nationality : Filipino

Visa Status : Husband Visa

REFERENCES & AUTHENTICATED DOCUMENTS

Will be furnished upon request.



Contact this candidate