CURRICULUM VITAE

KALANDAR

Mobil: 057*******

Email: adbxn0@r.postjobfree.com

CAREER OBJECTIVE:

Over 12 years, I have been employing in India and Abroad, mainly in the field of Document Controller & secretary & Admin. Assistant as designated by Concerned Department and could procure exemplary professional experience in dealing with Documents and its issues and concerns. I am ambitious to work in a challenging and competent environment that can promote my abilities through achieving the task, most qualitative and accurate state.

Looking for a suitable position in below mentioned fields.

DOCUMENT CONTROLLER

SECRETARY

ADMIN ASSISTANT

Personal Career: -

Academic Qualification: Bachelor of Arts (BA) From Mangalore University College, Mangalore, Karnataka, India.

Technical Qualification: Diploma in Computer Application (DCA) in Manipal Institute of Computer Education (MICE). Windows 2007, MS Excel, MS Word, MS PowerPoint, Tally, Access.

Computer Skills:

Windows2007/XP, MS Word, MS Excel, MS Power Point, MS-Access,

Proficient typing speed and able to do any kind of reports, superb coordination skills fluent in English and Arabic. etc.

Summary of Experience:

Company: L & T Duration: December 18, 2019 to February 20, 2020.

Position: Secretary/ Document Controller (SAPMT Department (replacement)

Project: SAUDI ARAMCO Offshore Project (SABAMPPD (IK) Khobar, KSA.

Working as a fever of Project Management Team.

Responsible for controlling of SAPMT Department documents daily routine basis receiving documents reviewing updating technical documents, commercial and distributing as advise of SAPMT lead project Engineer.

Maintain confidentiality documents such as a Change order, end user statement etc.

Updating incoming & outgoing letters & transmittal as in DMS.

Communicating with Engineer, lead Project engineer and Contractor related about the project documents.

Preparing the response letter to Contractor as per instructing project lead Engineer.

Attend to all incoming mails and calls, sorts/logs and distributes as required, receives outgoing mails, logs and distributes.

Preparing gate pass in VMS Software as per contractor request.

Updating Saudization report from Contractor as per monthly schedule.

Company: Jacobs Zate Duration: April 2018 December 17, 2019

Position: Document Controller (PMT Department)

Project: SAUDI ARAMCO SHELL REFINERY (SASREF), Jubail, KSA.

Working as a fever of Project Management Team.

Responsible for controlling of MPE Department documents such as a controlling master log and filling & distribution documents for each concern department.

Maintain all documents IFR & IFC MR & commercial documents, Technical Offer All Discipline & Updating Filling, Scanning.

Data base updating (All Engineering & Documents).

Co-ordination with my manger, supervisor and Contractor & Vendor related documentation.

Received contractor/Vendor documents distribute each concern department get an approval each document send back to contractor & vendor.

Over all 50 projects documents maintained.

Attend to all incoming mails and calls, sorts/logs and distributes as required, receives outgoing mails, logs and distributes.

Company: Sungchang & Abdullah Al-shaikh Contracting Co. LTD Duration: June 2017-Jan 11, 2018

Position: Document Controller ( QA-QC Under PID Department)

Project: Fadhil Gas Project (ARAMCO), Jubail, KSA.

Responsible for controlling of NDT RT Master Log day by day updating the RT master log.

Maintain status of RFI All Discipline & Updating SRR Number & Filling, Scanning.

Daily conduction of internal work progressing.

Co-ordination with My Manger, Supervisor, Inspector, and Clint & Contractor related to documentation.

RT Master log monitoring & reporting Day to day Co-ordination with Manger & Supervisor.

Manage the all Request for Inspection (RFI)

Review the daily Welding Fit up Report (CS & SS)

Company: Flour Arabia Limited (PMC) Duration: March 2015-April 2017

Position: Document Controller (Project Management Team)

Project: Umm’ual Phosphate Project (Maaden), Turaif, KSA.

Responsibilities:

Working as a fever of Project Management Team & Project Contract Management team.

Assigned in Document Control Section, responsible for all outgoing correspondence to Client, Contractor and incoming from Contractors, distribution, log in Microsoft Excel and filing in proper place.

Document maintain in a PDDM (Lotus note software) for Internal & External documentation.

Handling various documents drawing such as plan drawing, piping and instrumentation drawing, Isometric drawings, electrical drawings, shop drawings, specification procedures, data sheets, test package, calculation sheets test reports of manufactures and vendors, bill of materials, material requisitions and incoming and outgoing fax and letters etc

Maintain Hard & Soft copy of all the deliverable/ Transmittal, datasheets, specifications, requisition, plot plans, layouts plan etc.

Download engineering drawing, documents from EDEX (Electronic Document Exchange) and upload DOCS server and distribute to PMT Team members as per DCC responsibility matrix.

Remove superseded drawings/technical data, replace with current data from the site team.

Maintain e electronic register for Letters, MOM, Memos, NCRs, RFIs, reports, drawings, DPR, all construction related documents.

Assist PM (PMT) in preparation of fortnightly and monthly reports.

Sending & Receiving all project related e-mail.

Operates reproduction machines, fax machines and other office machines as required.

Register the incoming documents by Received stamp with corresponding date at the time receipt and register the subject documents in the document control management system.

Company: SAMSUNG C & T Duration: May 2013 - August 2014

Position: Document Controller

Project: Qurayyah Independent Power Project, KSA.

Responsibilities:

Updating Log with Hyperlink Incoming & Outgoing Letters to subcontractor.

Prepare progress report and monthly planning schedule for the site activities.

Preparing all incoming material received report (MRR) updating the matrix log sheet in a system.

Responsible for receiving and logging of various documents from vendors.

Preparing transmittal as a shop drawing, material submittal, inspection request, method statement including ITP and checklist.

Controls document storing to, and retrieval from, the retention center according to departmental guidelines.

Receiving final payment invoices from project and maintaining records in tracker sheet as well as hard copies. Maintain final payment invoice tracker to handle final payment invoice receipt.

Prepare the detailed workflow and instruction for the document control to perform the work correctly.

Company: Dayim Punj Lloyd Const Co. Ltd Duration: July 2011 - Oct 2012

Position: Document Controller

Project: SATORP Project, Jubail, KSA.

Responsibilities:

Updating Engineering Drawings which we are distributing to Subcontractor by Engineering Instruction.

Preparing Site Document List with Hyperlink.

Maintain hard copies of all technical records, data sheets/specs, vendor data and textbooks.

Uploading all Incoming & Outgoing Letters in Document.

Distribution all incoming IFC shop drawings as per for client instruction.

Creates and maintain filing systems, records and indices, including files of confidential nature. Keeps reference files.

Maintaining day to day records of all the transmittals/covering letters being received from contractor & subcontractor & vendors in from of hard & soft copies.

Follow up with vendors/consultants about whether the emailed file has been received and notify them of the any delay in response time.

Creation of well-organized filing systems for the Project Documents.

Hydro test Packages preparation, daily welding reports, welding status.

Outgoing Transmittal to Subcontractors & Client.

Incoming Engineering Transmittal.

Submission of commented drawings to vendors.

Correspondence with various departments for vendor drawings.

Handling all contract related documents & filling of all engineering documents.

Responsible for Preparation of Project Final /As-Built Documentation & Electronic Documentation, preparation of Documentation Structure as per area / Construction Unit wise for Engineering, Construction, BMC Documents, Final As-Built Documentation, MC (Mechanical Completion Dossiers).

Company: Gulf International Company Duration: April 2011 - June 2011

Position: Document Controller (Project Control department)

Project: ARAMCO Project Al Khobar, KSA.

Register the incoming documents by Received stamp with corresponding date at the time receipt and register the subject documents in the document control management system.

Types all kinds of correspondences, reports, using personal computer in different software application or typewriters. Simple letters may be self-composed, more complexes transcribed with handwritten drafts.

Creates and maintain filing systems, records and indices, including files of confidential nature. Keeps reference files.

Registering the incoming and outgoing documents for controlling their tractability and filing

Arrange the documents file as per instruction of the PM.

Preparing daily progress report.

Company: Imad Construction Co.Ltd Duration: March 2010 - March 2011

Position: Secretary/Document controller (Project Management Team)

Project: ARAMCO Project Sulfur Gas Plant, KSA.

Responsibilities:

Attend to all incoming mails and calls, sorts/logs and distributes as required, receives outgoing mails, logs and distributes.

Receives telephone calls and visitors. Give answers to routine questions or takes messages. Refers other matters to appropriate personnel.

Operates a Personal Computer in a Local Area Network Environment or similar equipment as required to satisfactorily perform work assignments.

Preparing of request for quotation and purchase orders, maintaining ledger book of accounts payables and receivables

Preparing the Aramco ID & Aramco stickers.

Preparing of request for quotation and purchase orders, maintaining ledger book of accounts payables and receivables.

Arranges travel itineraries, ticket reservations, travel advances and ticket purchase as required.

Maintain hard copies of all technical records, data sheets/specs, vendor data and textbooks.

Keeping correspondence with all the departments and making of schedules and arranging the meeting with one department to another as per Managers Instructions.

Keeping correspondence with all the departments and making of schedules and arranging the meeting with one department to another as per Managers Instructions.

Updating Log with Hyperlink to our Company & Preparing reply of Technical Query & Distributing by E-mail.

Creation of well-organized filing systems for the Project Documents.

Hydro test Packages preparation, daily welding reports, welding status.

Preparation of task list and reviewing it line with the time line specified in advance

Using documents numbering system for maintaining the documents.

Uploading and downloading all engineering related documents.

Collect missing documents. Illegible pages. Review the documents.

Preparation of Departmental Organization Chart and job descriptions.

Company: HANWA (Hyundai) Duration: June 2009 - Jan 2010

Position: Document Controller

Project: SABIC Al -Jubail, KSA.

Responsibilities:

Filling of engineering drawings and documents including vendor data arranges these documents.

Provide copies of the latest revision to discipline groups and subcontractor as required by distribution schedule as fast as possible.

Handling incoming letters, transmittals technical documents, etc from client, subcontractor.

Checking the piping and instrumentation diagram for the purpose of commissioning.

Company: Hindustan petroleum Duration: April 2005 - March 2008

Position: Document Controller/ Secretary

Project: Oil & Petroleum Ltd, India.

Responsibilities:

Receive & log all documents before being forwarded to assignee.

Updating all incoming documents.

Scanning in all relevant new documents. Presentation and filling of documents.

Types all kinds of correspondences, reports, using personal computer in different software application or typewriters. Simple letters may be self-composed, more complexes transcribed with handwritten drafts

Summary of Professional Experience: -

Attend to all incoming mails and calls, sorts/logs and distributes as required, receives outgoing mails, logs and distributes.

Types all kinds of correspondences, reports, using personal computer in different software application or typewriters. Simple letters may be self-composed, more complexes transcribed with handwritten drafts.

Receives telephone calls and visitors. Give answers to routine questions or takes messages. Refers other matters to appropriate personnel.

Prepares various reports and other reference data as source material.

Creates and maintain filing systems, records and indices, including files of confidential nature. Keeps reference files.

Operates a Personal Computer in a Local Area Network Environment or similar equipment as required to satisfactorily perform work assignments.

Maintains office supplies as necessary.

Provides work direction to lower classified employees as required.

Arranges travel itineraries, ticket reservations, travel advances and ticket purchase as required.

Operates reproduction machines, fax machines and other office machines as required.

Performs any other clerical or miscellaneous duties as requested by the immediate superior.

Do timekeeping and salary issuance as required.

Handling appointments and arranging meetings for the Dept. manager

Worked as an Office assistance to manage the Administration.

Registering the incoming and outgoing documents for controlling their tractability and filing.

Responsible for receiving and logging of various documents from vendors.

Preparation of department organization chart and job descriptions

Preparing monthly statement, Quarterly, and Yearly trail balance for the company.

Preparing of request for quotation and purchase orders, maintaining ledger book of accounts payables and receivables.

Documentation review, routing, copying and filing.

Prepare progress report and monthly planning schedule for the site activities.

Assigned in Document Control Section, responsible for all outgoing correspondence to Client, Sub-Contractors and incoming from Client, and Sub-Contractors, distribution, log in Microsoft Excel and filing in proper place.

Maintain hard copies of all technical records, data sheets/specs, vendor data and textbooks.

Controls document storing to, and retrieval from, the retention center according to departmental guidelines.

Maintain, update, necessary technical information for company’s Intranet program.

Maintain all aspects of the technical records and library. Frequent assistance extended to engineers, designers /draftsmen and plants personnel for information retrieval.

Prepare the various business Documents, Quotations and Reports.

Handle all kinds of communication by preparing memos of internal & external, within company and various clients.

Receive & log all documents before being forwarded to assignee.

Prepare weekly, monthly status reports of Safety Function, Civil & Mechanical activities.

Preparation of Weekly, Monthly reports which includes all the information about the Daily activities.

Preparing the Yearly Technical Training Plan, employee registration for Technical training, preparation of Technical Training schedules, Registering employees to the concerned Training Institutes in-house, in-kingdom and abroad

Preparation for inter office Memos & Circulars, Daily Reports, Incident / Accident Reports, Quality Incidents Report.

Preparation of Departmental Organization Chart and job descriptions.

Enter the data into Ledger every week based on the details of daybook.

Keeping correspondence with all the departments and making of schedules and arranging the meeting with one department to another as per Managers Instructions.

Overall control of all the incoming/outgoing documents.

Actively involved in the Quality activities of the department.

Communication with the concerned contractors as needed.

Keeping correspondence with all the departments and making of schedules and arranging the meeting with one department to another as per Managers Instructions.

Receiving documents, drawings from affiliate/contractors, subcontractors and controlling the flow of received documents to all the departments.

Handling routine correspondence, petty cash expenses, issuing invoices, keeping collection ledgers, processing ID cards, preparing stock statements as well as entire business reports for Head Office and take care of all other miscellaneous

Summary of Professional Experience: -

Data base updating (All Engineering & Documents).

Updating Outgoing & incoming Transmittal for Client & Subcontractors.

Updating Engineering Drawings which we are distributing to Subcontractor by Engineering Instruction.

Preparing Site Document List with Hyperlink.

Preparing Engineering Outgoing Transmittal List for Subcontractors & Client.

Updating Log with Hyperlink Incoming & Outgoing Letters to contractors.

Updating Log with Hyperlink to our Company & Preparing reply of Technical Query & Distributing by E-mail.

Uploading all Incoming & Outgoing Letters in Document.

Updating all Engineering Drawings & Documents in our Tracking System.

Prepare the detailed workflow and instruction for the document control to perform the work correctly.

Responsible for Preparation of Project Final /As-Built Documentation & Electronic Documentation, preparation of Documentation Structure as per area / Construction Unit wise for Engineering, Construction, BMC Documents, Final As-Built Documentation, MC (Mechanical Completion Dossiers).

Responsible for NDT report tracking, consumables & material identification documentation,

Handling various documents drawing such as plan drawing, piping and instrumentation drawing, Isometric drawings, electrical drawings, shop drawings, specification procedures, data sheets, test package, calculation sheets test reports of manufactures and vendors, bill of materials, material requisitions and incoming and outgoing fax and letters etc.

Creation of well-organized filing systems for the Project Documents.

Hydro test Packages preparation, daily welding reports, welding status.

Register the incoming documents by Received stamp with corresponding date at the time receipt and register the subject documents in the document control management system.

Printing & Updating Isometric. (Filing Isometric Hard Copies).

Filing Hard Copies:

Outgoing Transmittal to Subcontractors & Client.

Incoming & Outgoing Site Technical Query.

Incoming Engineering Transmittal.

Personal Information: -

1 Age - 37

2Nationality - Indian

3Marital Status - Married

4Language Known - English, Arabic, Hindi, Malayalam, and Kannada.

5Iqama Status - Transferable

6 Passport Details - Passport No. S 5779185

I have self-confidence in my duty and I can assure you that if I have given an opportunity to prove my abilities and always will assist for the growth of the organization.

Kalandar.

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