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Service Manager

Laveen, AZ, 85339
February 23, 2020

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Rudy Melendez

**** *. ******* **

Laveen, AZ ****9


Experience: Recovery Innovations Phoenix, AZ

Procurement Specialist October 2019 to


Executed daily operations of research, evaluation findings, and makes independent decisions on commodity purchasing matters

Screens requisitions, purchase orders, bids, contracts, and reports for accuracy and conformance with agency policies and regulations.

Ensures that the appropriate methods of procurement and commodity codes are used for all purchases

Assists internal staff and vendors with ordering and purchasing procedures with both service and commodity contracts.

Monitored requisitions, purchase orders, bids/contracts, and reports for accuracy and conformance with agency policies and regulations.

Serves as a lead in the preparation posting and the facilitation of formal IFB competitive solicitations and Informal RFQ solicitations.

State of Arizona, Department of Education Phoenix, AZ

Procurement Specialist July 2017 to June 2019

Evaluates special instructions/conditions, and requirements for RFQ and IFB solicitations; evaluates quotes/bids and recommends award of contracts to the lowest responsive and responsible bidder.

Review and evaluate requisitions for materials, services; consult with departments/schools to develop and clarify specifications on scopes of work on IGA’s, ISA’s and IFB’s.

Conducts pre-bid and pre-proposal conferences with prospective bidders and offerors; prepares/issues written addenda as required.

Monitor quarterly procurement card (P-card) purchases for internal customers and answer and clarify discrepancies.

Administer and establish contracts and amendment to various schools for the Edupoint student information learning management system.

Develops contracts and contract amendments for commodities and service contracts for changes and expirations on IFB’s, RFQ’s and sole source solicitations.

Provide assistance to vendors with accessing public records in ProcureAZ

City of Phoenix, Finance Department Phoenix, AZ

Senior Buyer June 2015 to

May 2016

Prepare IFB’s, RFQ’s and request for council action documentation from responsible bidders using approved purchasing methods over the informal level of over $50,000.00.

Create payment ordinance requests for commodities and services for solicitations under the $50,000.00 threshold.

Manage various contracts to ensure the transfer of money transfers detail and accuracy and monitor usage for vendor and user compliance on a daily basis.

Configure and handle eProcurement contract errors and scenarios for proper functionality to end users at various City of Phoenix Departments.

Monitor and support contract activities that include identifying administrative regulation guidelines and the execution of amendments on existing contracts, strategic changes, or other changes identified as appropriate.

Research strategic sourcing opportunities for goods and services in eProcurement regarding delivery and billing discrepancies.

City of Phoenix, Finance Department Phoenix, AZ

Buyer April 2014 to June 2015

Secured and analyzed quotations and discussed terms & conditions with suppliers, and quality and delivery competitiveness for assigned responsibilities

Wrote, designed and produced commodity and service contract specifications for

the Street Transportation, Aviation, Housing and Water Department.

Organized and implemented with direction from purchasing manager to accomplish small business and minority/women owned business sourcing programs consistent with Administrative Regulation 3.14.

Administered and reviewed purchase orders and contracts; verified invoices against receipt; resolved discrepancies and problems regarding prices, delivery and or quality in the SAP system.

Evaluated vendor performance and conferred with vendors to acquaint them with the proper purchasing procedures.

City of Phoenix, Aviation Department Phoenix, AZ

Support Services December 1997 to June 2014

Analyzed the activities involved with procuring goods and services, such as raw materials, equipment, tools, parts and supplies.

Executed daily operations of ordering various parts for the Mechanical, Building, Electrical, Janitorial, Airfield, Energy Management and HVAC divisions.

Recommend various types of purchases for each department in order to ensure each section has proper commodities and services for customers for over 7 years.

Prepared tracking database system for internal invoices and high cost purchases using Microsoft Sharepoint.

Successfully managed a six person team processing and releasing invoice payments and contracts over 50,000 thousand dollars.

Maintained procurement records, such as items and services purchased, costs, delivery, product quality, performance and inventories.

Prepared purchase requisitions in the SAP system and follow through on city contracts to insure proper contract budget expenditures

Provided training to staff on new software procedures


Northcentral University

Master of Business Administration with a Specialization

In Public Administration - Completed November, 2013

Phoenix, AZ

Ottawa University

Bachelors in Management - Completed Sept, 2009

Phoenix, AZ

Software: EProcurement, ProcureAz, ERP (Enterprise Resource Planning), Sap (Systems Application in Data Processing) Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Photoshop CC, Lotus Notes, Microsoft SharePoint, Shareport, GPS System, Kaseya, WordPress, LION Blackboard, Fleetport, Remedy Ticket System. Faster Asset Solutions, Fuelmaster.

Additional Training:

Aspiring Leaders Cohort – (9 month course) Career Development September-2017

ABCs of RFP AZNIGP course – March 2017

Nuts and Bolts of Supervision 17-Sep-2002

Introduction to Supervision 04-Dec-2002

Sap Advanced Budget Reporting 29-Jan-2008

Civil Treatment in the Workplace 20-Mar-2007

Public Contracts and Procurement Regulations 23-Oct-2007

Sap Advanced Budget Reporting 29-Jan-2008

Public Contracts and Procurement Regulations 23-Oct-2007

Community: Community Service Fund Drive (Internal Organization at the City of Phoenix Aviation Department) City employees come together to raise charitable donations to various human services organizations by planning events and fundraisers.

Affiliations: United Blood Services -Recruiting blood donors at various facilities and departments.

Phoenix Asian League - Community that provides opportunities for its members to come together in the workplace to establish the highest standard of public service.

Phoenix Hispanic Network (Internal organization that enhances professional excellence and develops diverse leadership)

NIGP – The Institute for Public Procurement

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