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Office Assistant Engineering

Location:
Dubai, Emirate of Dubai, United Arab Emirates
Posted:
February 19, 2020

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BINU ITTY PHILIP

+971-**-*******

adbuse@r.postjobfree.com

adbuse@r.postjobfree.com

PROFILE SUMMARY

Experienced Procurement professional with 10+ years of experience in Supply Chain. Excellent leadership skills and ability to lead a team to great success. Exceptional organizational skills to Procurement, Logistics & Documentation along with thorough knowledge of ERP, Pinnacle Procurement module, Share point. Presently associated with Chalmers Engineering (Leader in Marine Industry) U.A.E. as Procurement Coordinator.

CORE & FUNCTIONAL COMPETENCIES

10+ years of experience in Supply Chain, Broad working Knowledge in Procurement, offer arrangements, meeting with suppliers & departments, payment negotiations, quality assurance, inventory management, report and budget control, stock management documentation, certification & approval, material issuance and GRN. EXPERIENCE SUMMARY

TENURE ORGANISATION DESIGNATION

May 2009-December 2019 Chalmers Engineering Co. Qatar Procurement Coordinator

March 2009-February 2019 Chalmers Engineering Co. Dubai Procurement Coordinator

March 2006–February 2009 Lamprell Energy Plc. Sharjah Materials Coordinator

June 2005-December 2005 St. Peters H.S.S, Kurumpadam Office Assistant

July 2002-May 2005 Wipro Computers Mallappally Office Administrator PROFESSIONAL EXPERIENCE

Chalmers Engineering Company (Oil Rigs – Land & Offshore and module fabrication), Doha, Qatar

As Procurement Coordinator, from May 2019 to December 2019

Coordinate purchasing functions including RFI & RFQ, purchase order processing, delivery arrangements, expediting, record maintenance and reports.

Preparing purchase orders, solicited quote proposals and suggested course of action for procurement of requisitions for materials and services.

Notifying departments & Project team regarding the status of incoming shipments.

Preparing Procurement Service Register (PSR).

Ensured vendor invoices are documented and processed in a timely manner.

Maintain and update all purchasing reports for forecasting and cost tracking.

Coordinate Logistics activities including freight arrangements. Page 2 / 4

Coordinate project meetings / Project budget discussions.

Monitored production and deliver status of ordered materials and outsourced items to troubleshoot.

Chalmers Engineering Corporate office (Oil Rigs – Land & Offshore and module fabrication), Dubai, U.A.E

(U.A.E, Oman, Bahrain, India and Korea)

As Procurement Coordinator, from March 2009 to February 219

Coordinate purchasing functions purchase order processing, delivery arrangements, expediting, record maintenance and reports. Including RFI & RFQ.

Prepare purchase orders, solicited quote proposals and suggested course of action for procurement of requisitions for materials and services.

Maintain and update all purchasing reports for forecasting and cost tracking.

Coordination and follow-up for planning/project completion for various Marine accommodations for Rigs / Vessels / land camps projects in UAE & offshore.

Material data & Material certification for approvals by clients & classification

Notifying departments regarding the status of incoming shipments.

Coordinate with warehouse and Operations/Maintenance personnel to ensure timely delivery of emergency purchasing requirements.

Train all new purchasing employees on standard office procedures and practices.

Ensured vendor invoices are documented and processed in a timely manner.

Monitored production and deliver status of ordered materials and outsourced items to troubleshoot.

Provide Administrative support to the purchase department.

Coordinate logistics activities including freight arrangements.

Coordinate project meetings / Project budget discussions. Lamprell Energy Plc (Oil Rigs – Land & Offshore), Sharjah, U.A.E www.lamprell.com (UK - UAE - USA – IRAQ – KSA)

At Hamriyah port office, Sharjah, as Materials coordinator, from March 2006 to February 2009

Coordination and follow-up for planning/project completion for various Marine accommodations for Rigs / Vessels / land camps projects in UAE & offshore.

Arranging material for various marine projects in UAE & offshore.

Support for personnel working offshore.

Preparation of Material Request, Purchase Order, Goods receiving Note, Delivery Notes etc.

Coordinate project meetings.

Project schedule follow-up.

Oilfield accommodation works.

Material Data & Material certification for approvals by clients & classification.

Drawing verification.

Quotation requests.

Page 3 / 4

St. Peters H.S.S. Kurumpadam (Kerala), India.

As Office Assistant, from June 2005 to December 2005

Office administration works

Office correspondence

Updating / Creating students data base

Accounts assistant works and petty cash handling

Salary distribution and payroll

Book keeping & filing

All works in Microsoft office and Internet and E-mail Wipro Computers Mallappally (Kerala), India.

As Office Administration cum secretary, from July 2002 to May 2005

Self-correspondence

Office administration

Accounts assistance works

Branch offices coordination

Customer support

Filing

AREAS OF EXPERTISE

Preparation of Material Request, Purchase Order as per Project requirements / client spec.

Coordinate project meetings / Project budget discussions.

Arranging material for various marine projects in UAE & offshore.

Vendor Price Negotiations and Comparisons.

Developing long-term partnerships with local & foreign suppliers; managing day- to-day supplier performance to ensure meeting of service, cost, delivery and quality norms.

Skilled in understanding and reviewing purchase orders, invoices, sales and other reports.

Expanding the logistics network for ensuring seamless, cost-effective movement of consignment and timely delivery of orders.

Monitoring availability of stock, making appropriate arrangements to ensure on time deliveries.

Able to communicate with accounts department on payment matters.

Strong administration and data entry skills.

Excellent customer service and organizational skills.

Ability to design and implement strategies for taking customer services to next level.

Directing, developing and implementation of key purchase / procurement strategies, contingency plans and ensuring that plans are aligned with production requirements.

Heading, leading and motivating workforce; imparting continuous on job training for accomplishing greater.

Document Control, handling & maintaining confidential records. Page 4 / 4

ACADEMIC QUALIFICATIONS

B.L.I.Sc From Mahatma Gandhi University, Kerala in 2004

M.A From Mahatma Gandhi University, Kerala in 2003

B.A. From Mahatma Gandhi University, Kerala in 2001

P.D.C. From Mahatma Gandhi University, Kerala in 1997

S.S.L.C. From Kerala State Educational Board in 1995 ADDITIONAL QUALIFICATIONS

AutoCAD 2008 from Interman, Sharjah, U.A.E. in 2007

DCA from Winpro Computers, Mallappally, Kerala

o Operating systems : Windows XP, 98, 95, ME & DOS o Packages known : Word, Excel & Power point

o Pinnacle : Procurement Module

o ERP (Oracle) : Procurement Module

PERSONAL INFORMATION

Date of Birth & Age : March 14, 1980 & 39

Marital Status : Married

Nationality : Indian

Languages Known : English, Hindi, Malayalam & Tamil UAE Driving License details : Light duty LC, valid up to 2024 REFERANCE

Will be provided upon request

Declaration: I hereby declare that the above information is correct to the best of my knowledge and belief. I have not suppressed any material or factual information in the above statement.

Place: Sharjah

Mr. Binu Itty Philip



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