Susan R. Bray
919-***-**** adbu8n@r.postjobfree.com *** Bettsbury Lane, Holly Springs, NC 27540
https://www.linkedin.com/in/susan-bray-33476633/
Career Profile:
Dedicated and highly respected Executive Assistant with 25+ years of experience. Possess a positive can do attitude while being highly adaptive to working under extreme pressure. Diverse knowledge of handling administrative tasks seeks a position as Executive Administrative Assistant to help world class executives and organizations achieve their goals.
Skills Summary:
Senior Level Executive Administrator with over 25 years of experience specializing in complex integrated business processes
Responsibly and proficiently utilizing delegate access and credentials
Strong interpersonal and organizational skills with a keen ability to multitask a variety of challenges and responsibilities
Able to exercise judgment within defined procedures and policies to determine appropriate action
Successful track record in developing operational procedures ensuring efficiencies and completeness
Direct involvement in new systems implementation and training of office staff
Power-user: Microsoft Outlook, Word, Excel, PowerPoint, Visio, Access, SAP and multiple corporate applications
In-depth knowledge in setup, operation and maintenance of all modern office equipment including projectors, copiers, fax machines, network printers, etc.
North Carolina notary public
Professional Experience:
2019-2019 Dude Solutions, Inc. Cary, NC
Executive Ops Specialist
Provided comprehensive support directly for the CFO and HR Chief on a daily bases.
Provided administrative backup support as needed for the CEO, CRO, CPO
Organized calendaring meeting internally and with external individuals while managing multiple projects simultaneously.
Arrange company events (Family Day, Group off-site Team Building events, Holiday Party)
Managed several company incentives programs. (Hockey tickets, Monthly special parking)
Compose and edit proposals, meeting minutes and other documents
Coordinate complex executive travel and schedule customer meetings
Extremely focused and results-oriented in contributing to the effective leadership for upper management
2013–2019 KPMG, LLC Raleigh, NC
Advisory Executive Administrative Assistant
Initiate, coordinate, and deliver client events including contracting, vendor management, invitations, and executive scheduling resulting in event attendance greater than 70% and contributed to local client growth of over 130% in 2017
Provide administrative support for an unprecedented 6 partners including the National Head of Regulatory Consulting and their practice management teams
Perform research using internal and external resources
Compose and edit proposals, meeting minutes and other documents
Provided administrative backup support as needed
Coordinate complex executive travel and schedule customer meetings
Process customer invoicing and employees time in firm tracking system
2012–2013 ABB Inc. Cary, NC
Integrity & Compliance Administrator
Assisted in semi-annual representative renewals: reviewed questionnaires, tracked eLearning completion, conducted web searches on rep owners and business using Dogpile and Metacrawler, searched SOS, ran D&B report, inputted into GD43 database once complete
Maintained corporate training spreadsheet for antitrust, CI vs CSI, and new-hire training complétion
Assisted in the development and implementation of a trade association database
Updated and maintained corporate organization charts
Assisted with employee e-Learning, ran reports and sent reminders
Compiled (170+) representative quarterly reports, reviewed and inputted them into the GD43 database
2011–2012 Flextronics Global Services Morrisville, NC
Executive Administrator
Coordinated meeting requirements of travel times, dates and budget efficiencies
Gathered, sorted, updated and formatted report information into presentation form
Initial office set up - furniture, phones, computers, supplies, decor, equipment, cleaning service
Negotiated contracts with providers to accommodate meeting facilities
Processed and billed ordered using SAP
Plan site functions with employees and customers
Maintained databases for expense reporting, inventory, equipment, supplies and personnel
Prepared and assembled media kits for engineering, marketing and public relations departments
Issued purchase orders and validate invoices
2001–2011 Cadence Design Systems, Inc. Cary, NC
Executive Administrative Assistant / Office Manager
Served an administrative support role to both VP level executives and up to 100 staff members
Provided assistance with travel arrangements, calendars, business expenses, meeting agendas, client visits. Was able to save money or lowered costs where possible
Maintained databases for expense reporting, inventory, equipment, supplies and personnel
Prepared and assembled media kits for engineering, marketing and public relations departments
Issued purchase orders and validate invoices
Expanded administrative services in line with company’s mission
Planned and prepared comprehensive/all-inclusive simultaneous meeting activities of customers and internal personnel
Assisted IT and staff members with transition of corporate systems
Entered and processed billing of orders customer orders using SAP
Designed content for local facility information on corporate website
Processed month-end to ensure customer accounts were billed properly
Responsible for training of new employees who joined the organization
Professional experience prior to 2001 available upon request
Military Service:
United States Army, Military Intelligence Battalion, Unit Supply Specialist/Company Armor 1988–1994
Gulf War Veteran
References:
Excellent references available upon request