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Administrative Assistant Executive

Location:
Fuquay-Varina, NC
Posted:
February 19, 2020

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Resume:

Susan R. Bray

919-***-**** adbu8n@r.postjobfree.com *** Bettsbury Lane, Holly Springs, NC 27540

https://www.linkedin.com/in/susan-bray-33476633/

Career Profile:

Dedicated and highly respected Executive Assistant with 25+ years of experience. Possess a positive can do attitude while being highly adaptive to working under extreme pressure. Diverse knowledge of handling administrative tasks seeks a position as Executive Administrative Assistant to help world class executives and organizations achieve their goals.

Skills Summary:

Senior Level Executive Administrator with over 25 years of experience specializing in complex integrated business processes

Responsibly and proficiently utilizing delegate access and credentials

Strong interpersonal and organizational skills with a keen ability to multitask a variety of challenges and responsibilities

Able to exercise judgment within defined procedures and policies to determine appropriate action

Successful track record in developing operational procedures ensuring efficiencies and completeness

Direct involvement in new systems implementation and training of office staff

Power-user: Microsoft Outlook, Word, Excel, PowerPoint, Visio, Access, SAP and multiple corporate applications

In-depth knowledge in setup, operation and maintenance of all modern office equipment including projectors, copiers, fax machines, network printers, etc.

North Carolina notary public

Professional Experience:

2019-2019 Dude Solutions, Inc. Cary, NC

Executive Ops Specialist

Provided comprehensive support directly for the CFO and HR Chief on a daily bases.

Provided administrative backup support as needed for the CEO, CRO, CPO

Organized calendaring meeting internally and with external individuals while managing multiple projects simultaneously.

Arrange company events (Family Day, Group off-site Team Building events, Holiday Party)

Managed several company incentives programs. (Hockey tickets, Monthly special parking)

Compose and edit proposals, meeting minutes and other documents

Coordinate complex executive travel and schedule customer meetings

Extremely focused and results-oriented in contributing to the effective leadership for upper management

2013–2019 KPMG, LLC Raleigh, NC

Advisory Executive Administrative Assistant

Initiate, coordinate, and deliver client events including contracting, vendor management, invitations, and executive scheduling resulting in event attendance greater than 70% and contributed to local client growth of over 130% in 2017

Provide administrative support for an unprecedented 6 partners including the National Head of Regulatory Consulting and their practice management teams

Perform research using internal and external resources

Compose and edit proposals, meeting minutes and other documents

Provided administrative backup support as needed

Coordinate complex executive travel and schedule customer meetings

Process customer invoicing and employees time in firm tracking system

2012–2013 ABB Inc. Cary, NC

Integrity & Compliance Administrator

Assisted in semi-annual representative renewals: reviewed questionnaires, tracked eLearning completion, conducted web searches on rep owners and business using Dogpile and Metacrawler, searched SOS, ran D&B report, inputted into GD43 database once complete

Maintained corporate training spreadsheet for antitrust, CI vs CSI, and new-hire training complétion

Assisted in the development and implementation of a trade association database

Updated and maintained corporate organization charts

Assisted with employee e-Learning, ran reports and sent reminders

Compiled (170+) representative quarterly reports, reviewed and inputted them into the GD43 database

2011–2012 Flextronics Global Services Morrisville, NC

Executive Administrator

Coordinated meeting requirements of travel times, dates and budget efficiencies

Gathered, sorted, updated and formatted report information into presentation form

Initial office set up - furniture, phones, computers, supplies, decor, equipment, cleaning service

Negotiated contracts with providers to accommodate meeting facilities

Processed and billed ordered using SAP

Plan site functions with employees and customers

Maintained databases for expense reporting, inventory, equipment, supplies and personnel

Prepared and assembled media kits for engineering, marketing and public relations departments

Issued purchase orders and validate invoices

2001–2011 Cadence Design Systems, Inc. Cary, NC

Executive Administrative Assistant / Office Manager

Served an administrative support role to both VP level executives and up to 100 staff members

Provided assistance with travel arrangements, calendars, business expenses, meeting agendas, client visits. Was able to save money or lowered costs where possible

Maintained databases for expense reporting, inventory, equipment, supplies and personnel

Prepared and assembled media kits for engineering, marketing and public relations departments

Issued purchase orders and validate invoices

Expanded administrative services in line with company’s mission

Planned and prepared comprehensive/all-inclusive simultaneous meeting activities of customers and internal personnel

Assisted IT and staff members with transition of corporate systems

Entered and processed billing of orders customer orders using SAP

Designed content for local facility information on corporate website

Processed month-end to ensure customer accounts were billed properly

Responsible for training of new employees who joined the organization

Professional experience prior to 2001 available upon request

Military Service:

United States Army, Military Intelligence Battalion, Unit Supply Specialist/Company Armor 1988–1994

Gulf War Veteran

References:

Excellent references available upon request



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