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RESUME

M I RZA MOHSIN HOSSAIN

OFFICE ASSISTANT

( Designation)

CONTACT

P ROFILE

Office Assistant / Sales Coordinator cum Logistic support with 10+ years of experience handling confidential tasks and making routine office tasks as efficient as possible. Proven managerial experience and while maintaining high standards and achieving company goals. Aiming to leverage my work experience and abilities into a managerial role at your company.

+91-896*******

adbkx6@r.postjobfree.com

I-69, Rameshwarpur

Road, Garden Reach,

Kolkata-700024

West Bengal, India

P ROFESSIONAL E X P E R I E NCE

OFFICE ASSISTANT

GRSE LTD. (Garden Reach Shipbuilders & Engineers Ltd.

(Government of India undertaking).

Job & Responsibilities

Handling incoming calls and other communications.

Managing filing system.

Coordinate messenger and courier service

Receive, sort and distribute incoming mail

Monitor incoming emails and answer or forward as required

Maintain office filing and storage systems

Update and maintain databases such as mailing lists, contact lists and client information

Retrieve information when requested

Day to day activities of workmen like attendance updating, overtime booking, gate pass entry, making challan for outgoing materials etc.

Display circular/notice in notice board and distributing letters to concerned persons.

Receiving & Checking Bills/Invoice, Work Done Certificates/Inspection Notes of vendors.

Keeping important official scanned copies for record.

Day to day activities in SAP (MM Module) like making reservation

(SIR) for consumable/stationeries items, Creation of Indent, Creation of Service Entry, Creation of GRN, ZOVT & ZPASS Entry, Display Indent, P.O. Reservation and taking print out as and when required by department etc.

Keeping inventory record of consumable items in the systems in proper format.

Preparation of papers works procurements of capital items/assets.

Preparation of papers and follow up AMC for vendors.

Housekeeping of Office Building including maintenance activities etc. 2014 - Present

E DUCATION

2010 - 2012

ADMINISTRATIVE

S K I L L S

Office Management

Executive Support

Database Administration

Record Management

COMPUTER PROFICIENCY

B.A. (Graduate)

Window 10

SAP (MM Module)

Ms Word 2010

Ms Excel 2010

Ms Power Point 2010

Ms Outlook 2010

2 P a g e

BAHLAQ TRADING EST, Supplier of Oil & Gas Grounding Equipments & Aviation Parts SAUDI ARABIA (KSA)

Job & Responsibilities

2009 – 2011

SALES CO-ORDINATOR CUM LOGISTIC SUPPORT

PERSONAL DETAILS

Date of Birth: 22 March 1986

Nationality: Indian

Marital Status: Married

Languages Known: English,

Hindi, Urdu & Bengali

PASSPORT DETAILS

Passport No: M-1803200

Place of Issue: Kolkata

Date of Issue: 29-08-2014

Date of Expiry: 28-08-2024

P ROFESSIONAL E X P E R I E NCE

2007 – 2009

OFFICE ASSISTANT

KOLKATA DAIRY PRODUCTS

Job & Responsibilities

Answer phone inquiries, direct calls, and provide basic company information

Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed

Help prepare reports, presentations, and data

Manage and maintain files, records, and correspondence for meetings

Type documents, drafts, and reports

Prepare information and research for executive needs

Oversee mail deliveries, packages, and couriers

Purchase, track, and invoice office supplies for each department.

Carry out reception activities and consult customers about sales queries, answer phones and emails regarding customer requisition & orders and updates sales department

Preparing Quotations, Sales Orders, Purchase Order, Delivery Order & Invoices

Keeping record of all sales and purchase order in system log book, will furnish at any time upon request

Coordinating with sales department against customer orders, and updating the status of orders in the system database

Updating status of orders to customers after checking with suppliers & purchasing department.

Regular updates and feedbacks will be taken from the sales personnel to know about the materials that they may come across that are not in stock or low in stock. Accordingly requisitions will be raised for the same

Operating Saudi Aramco & Saudi Electricity Company vendor portal,

(SAP Net Weaver / SAP MM Module)

Payment Follow-ups with clients if required

Gathering shipment weight & dimension from supplier and get the best quotes from competitive forwarders and selecting appropriate shipping methods

Calculate, account and provide information about the shipment statistics; weight, destination, quantity, type, charge etc

Perform filing and documentation issues as prescribed for them, and provide with vital assistance in keep records and following up status for under-processing shipments

Communicate, coordinate, follow up and report about on processing or hold items to be manipulated, delivered to other parties, or provide feedback about status

Co-ordinate with the stores to arrange delivery to the client as per the delivery instructions in the purchase order or as per the information passed on by the customer

Check and confirmed with customers order material has been delivered on time as per order dates

Responsible for maintaining proper record of outgoing and incoming material in stock

Maintaining Inventory stock status in the system and notifying purchasing department.

Contact this candidate