Barbara B. Struhs

**** ***** **** ****, **** Lake City, UT 84124 801-***-**** (Cell phone)

adbe9x@r.postjobfree.com

PROFILE

Seeking an Administrative Assistant position where I can make a positive impact utilizing my diverse skill set, and solid work ethic in providing high level administrative support. I excel at organizing, planning, and multi-tasking. I am a team player by nature, and a self-starter who can work independently. I am proficient with Microsoft Office Suite and proprietary software.

PROFESSIONAL EXPERIENCE

Elevation LLC (Part-Time Temporary) 10/2019 – 01/2020

Office Manager

Office manager for interior design company. Responsibilities include:

Scheduling clients, contractors and fabric, flooring, and wallcovering reps.

Create estimates and pricing tickets, receive merchandise and tag with customer name.

Notify contractor and/or installer that items are ready.

Accounts payable/receivable via QuickBooks.

Store fabric samples and keep up to date current library.

University of Utah, Department of Pediatrics 5/2006 – 8/2019

Administrative Assistant

Provide administrative support for 5 physicians in the Division of Pediatric Cardiology and 3 physicians with the Adult Congenital Heart Disease (ACHD) Program.

Point of contact for all patient phone calls for physicians. Listened, accessed, and accurately resolved and/or transferred appropriately to individuals and/or departments.

Acquisition of patient medical records. Requested patient records from HIM/ROI departments at other healthcare facilities across the country for new patient’s. Continuous follow up critical to receiving all required information.

Coordinated travel including conference registration, flight, lodging, and ground transportation.

Completed expense reports.

Kept CVs and Continuing Medical Education (CME) credits up to date.

Purchased office supplies, medical books for physicians. Performed monthly reconciliation of account for the division.

ACHD Site Accreditation Visit. Key player in organizing this site visit. Arranged for and received signatures from all key individuals from three hospitals for accreditation documents. Developed interview schedule for site visit team. Seamlessly kept tight interview schedule on track and revised interview times quickly and efficiently. Scheduled conference rooms and catering

Out-of-State Patient Referral Coordinator. Schedule initial clinic visit, testing, and associated procedures during a one week visit for families traveling to our facility.

Interim responsibility working for the Fellowship Director in coordinating fellow candidate visits – hotel accommodations, transportation, interview scheduling.

Salt Lake Regional Medical Center 09/2002 - 04/2006

Human Resource Assistant 2005 - 2006

Provide administrative support to the Human Resource Department.

Assisted directors and manager with their hiring programs.

Ensure pre-employment hiring practices were followed.

Prepare packets for biweekly New Employee Orientation. Presented Hospital's Policies and

Procedures segment of this orientation.

Create and submit internal and external job postings.

Facilities Administrative Assistant 2002 – 2005

Provide administrative support to the Director of Facilities and Support Services. Responsibilities include maintaining appointment calendar, working with Facilities personnel on day- to-day maintenance issues, and with contractors in coordinating hospital construction projects

Spreadsheet tracking for $1.5 million cosmetic upgrade of hospital, and $1 million for operating room mechanical upgrade.

Coordinate artwork selection, framing and placement of artwork throughout hospital.

Generate Preventative Maintenance forms using proprietary software to manage and track recurring maintenance of hospital systems, and individual maintenance requests by hospital personnel.

Record and distribute minutes for monthly Safety Committee meetings. Assist Risk Management group with compilation of data for the hospital's Environment of Care program. Proactively work with Housekeeping and Security to assist in meeting standards of hospital cleanliness and safety.

Intel Corporation 10/1997 – 12/2001

Payroll Project Coordinator 2000-2001

Point of contact for successful physical move Salt Lake City to new Riverton site location.

Maintained detailed Move Event database for implementation of seating chart for 120 employees including individual ergonomic requirements and telephone extensions, as well as any special IT required functionality.

Developed and presented detailed move preparation packets to all employees to facilitate successful move.

Co-developed First Day Office packets for re-locating and new employees. Requested network accounts for each new hire waves.

Facilities Coordinator 1997-2000

Responsible for all aspects of facilities management including budget, contract negotiations with HVAC, electrical, janitorial, printer service, and shipping/receiving.

Coordinated adds/moves/changes with space planners and electrical (including network) vendors.

Worked with corporate Environmental Health and Safety (EHS) to implement Intel safety standards.

Key liaison from Salt Lake site for RV1 Programming Team; coordinated with all departments regarding detailed space requirements and engineering lab fit-up at new Riverton site.

Dayna Communications (acquired by Intel Corporation 10/1997) 02/1994 – 09/1997

Office Manager 1996-1997

Responsible for payroll and employee benefits administration.

Processed biweekly payroll.

Organized annual benefits renewal meeting for employees.

Managed receptionist and coordinated her work flow.

Executive Assistant 1994-1996

Performed administrative functions for President and Chief Financial Officer including appointment calendars, travel arrangements, expense reports, and office supplies.

Secretary to the Board of Directors.

Skills

Experience with Microsoft Office Suite and proprietary software

Problem solving, verbal and written communications, multi-tasking, customer service

Able to keep information organized and confidential.

Able to execute event planning and budgeting

Comfortable with frequent interruptions and changes in priorities

Education

University of Utah

Management Certificate Program, University of Utah

Pediatric Staff Development Program, University of Utah

References

Available upon request

Contact this candidate