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Executive Assistant Manager

Location:
San Diego, CA
Posted:
January 13, 2020

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Resume:

JENNIFER D. SANDOVAL

**** ******* *****, **** **, La Mesa, California 91942

858-***-**** (cell)

adbahn@r.postjobfree.com

CAREER OBJECTIVE: Seeking a challenging and rewarding position as an Executive Assistant with Volunteers of America Southwest that utilizes my 30 years of accomplished, diverse, and progressive experience within the Department of the Navy, United States Marine Corps, and various public corporations. A proven high level professional with sought out organizational and managerial skills. Detail oriented, resourceful performer with impeccable ethics and integrity. Strong analytical skills, proactive and driven team player that thrives in any environment.

CREDENTIALS: U.S. Department of Defense – Secret (Active).

EMPLOYMENT HISTORY

United States Navy, San Diego, CA – Executive Assistant (May 2015 – September 2019)

Executive Assistant to two Senior Executive Service (SES) members for the Chief Engineer’s Office at the Naval Information Warfare Systems Command at the Old Town Complex. Primary responsibilities included scheduling meetings and managing fluid calendars, drafting and reviewing correspondence, gathering information and preparing weekly presentations for staff meetings, maintaining command files, preparing travel orders/expense reports (CONUS and OCONUS), reconciling government travel card statements, planning and coordinating conferences, preparing agendas, minutes, and time keeping. Duties required in-depth knowledge of efforts and priorities within each SES’s technical portfolio. Exercised independent judgment to address urgent concerns, forecast potential requirements, and manage taskers. Organize events for all on-site and off-site meetings. Advanced knowledge in all Microsoft Office Suite and Adobe software products.

G2 Software Systems/IntelliSolutions, San Diego, CA - Executive Assistant (December 2009- May 2015)

Executive Assistant to Program Manager (PM) and Deputy Program Manger (DPM) of the Joint Program Executive Office, Joint Tactical Radio Systems, Network Enterprise Domain, an ACAT 1 Joint Acquisition Program Office. Administrative Lead for the Program overseeing all administrative functions, i.e. drafting correspondence, reviewing and correcting all incoming correspondence from different departments, scheduling and sending out meeting invites, maintaining schedule for conference rooms and ensuring all administrative personnel meet their deadlines. Program’s Subject Matter Expert (SME) for Defense Travel System (DTS) and Government Credit Cards (GOVCC). Prepared travel orders in DTS for extensive CONUS and OCONUS travel for PM, DPM, and Directors. Prepared expense reports for the settlement of vouchers, ensuring the proper payment to GOVCC. Updated and tracked Program Matrix on a daily basis ensuring all Product Managers are completing tasks on time. Planned and coordinated conferences, prepared reports, agendas and minutes. Submitted and verified security clearances using the Joint Personnel Adjunction System (JPAS). Time keeper for Navy and Army military and civilian employees.

New Age Systems, San Diego, CA - Program Administrator (June 2009 – December 2009)

Administrative Lead at Space and Naval Warfare Systems Command (SPAWAR), for the Littoral Battle-space Sensing Unmanned Undersea Vehicles (LBS-UUV) and Gliders (LBS-G) an ACAT IV Navy Acquisition program. Worked with diverse team consisting of Program Manager, contractors, vendors, military and government employees to ensure critical acquisition documentation was prepared and tracked. Prepared minutes, tracked action items and provided updates for weekly meetings. Drafted power point presentations and correspondence. Worked independently in San Diego as the main office for New Age Systems is located in Virginia.

Harrah’s Rincon Gaming Commission, Valley Center, CA - Executive Assistant/Project Manager (September 2006 – June 2009)

Provided executive level administrative support to department Executive Director, Commissioners and Managers. Exercised considerable discretion and independent judgment. Analyzed complex information both internal and external and provided solutions. Compiled and prepare written statistical reports, and agendas. Developed and managed department budget ($1.8M). Dealt with confidential issues regarding background investigations. Scheduled, coordinated calendars, prepared agenda, presentations, and minutes for the Executive Director and Commissioners. Arranged meetings, modified schedules and arranged appointments with internal and external contacts (State /Federal). Coordinated extensive travel for staff of 24. Managed logistics for conferences and other events. Maintained office equipment and supplies for department. Lead project development and management for the expansion of the compliance department spaces. Supervised Administrative Assistant.

Assistant Staff Secretary/Administrative/Personnel Chief, MCAS Miramar, CA (March 2002 – July 2006)

Hand selected as an assistant principal advisor and subject matter expert to the Commanding General on staff personnel matters, from general assignments to more discreet matters. Directed, coordinated and synchronized a team of seven to manage a dynamic office for a Two-Star General and seven top level executives. Scheduled and received high ranking civilian and military dignitaries on a daily basis; assisting in all protocol duties. Prioritized and managed schedules, coordinated extensive worldwide travel itineraries, prepared flawless correspondence, statistical spreadsheets, and written reports. Discretely handled classified material for military operations around the world. Fiscally responsible for the requisition of supplies and equipment. Managed an annual travel budget over $1M.

Instructor/Academic’s Chief, Personnel Administrative School, Camp Johnson, NC (June 1999 – Mar 2002)

Instructed and mentored students and new instructors on all aspects of the administrative field. Developed, authored and implemented lesson plans, and created media for Administrative Curriculum. Trained over 300 personnel in all aspects of administration and leadership through proactive mentorship. Received National recognition as Instructor of the Year for 2001 and Master Instructor certification.

Operations Specialist, Military Entrance Processing Station, San Diego, CA (October 1995 – June 1999)

Principal advisor to the Commanding Officer on enlistment issues for permanent personnel, recruiters, and civilians desiring to enlist in the military. Sought out subject matter expert to provide multiple solutions to multi-faceted, large and complex problems. Proven track record at any assignment to assess, provide sound judgment in anticipating and troubleshooting problems, delivery cost and time saving results. Coordinated with Military Traffic Management Command and Carlson Travel Agency to ship new recruits to 10 different reception stations. Directly responsible for accounting of American Express Recruit Travel Account in excess of $1M dollars a year. Implemented Navy Same Day Shipping, saving DOD over $70K annually. Directly handled security interviews, fingerprinting, enlistment contracts, making travel arrangements and providing briefs.

Administrative Clerk, Presidential Helicopter Squadron, Quantico, VA (June 1992 – October 1995)

Hand selected by an advisor to the Commandant of the Marine Corps to serve at the Presidential Helicopter Squadron. Provided administrative assistance to the President of the United States personal pilots on a daily basis. Directly responsible to the Commanding Officer for drafting correspondence in support of Presidential movements, reports, and travel claims.

EDUCATION

-Bachelor of Science in Criminal Justice, California Southern University, January 2018

-Associate of Arts in Liberal Studies, California Southern University, July 2013 (magna cum laude)

ACCOMPLISHMENTS FOR SUPERIOR PERFORMANCE

Government On-the-Spot awards (three), Enterprise Excellence Team Awards (two), Meritorious Service Medal, Joint Commendation Medal, Navy and Marine Corps Commendation Medal (two), Navy and Marine Corps Achievement Medal (three), Military Member of the Quarter (three)



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