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Office Manager

Location:
Ludhiana, Punjab, India
Posted:
March 12, 2020

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Resume:

Curriculum-Vitae

Swati Kakkar

# **, *** **** *****,

Churpur Road, Haibowal Kalan,

Ludhiana-141001

Email: - adb9e9@r.postjobfree.com

Objective:

To work in a progressive and rewarding work environment where I can actively devote my career, abilities and professional interests to satisfy my urge for excellence.

SUMMARY OF SKILLS AND EXPERIENCE:

Over 8 years of experience in Housekeeping, General Administration, Facilities Management.

Hands on experience in general administrative activities, facilities management.

PERSONAL INFORMATION:

Date of Birth : 24/04/1990.

Husband’s Name : Mr. Arun Khokhar

Nationality : Indian

Languages Known : English, Hindi, Punjabi

Marital Status : Married

Mobile No. : +918*********

EDUCATIONAL CREDENTIALS:

Master of Business Administration with specialization in HR from Punjab Technical University.

Bachelors of Business Administration from GGNIMT, Ludhiana affiliated to Punjab Technical University.

10+2 (Math’s & Economics) from PSEB in 2007 with first class.

10th from PSEB in 2005 with first class

1 Year Basic Computer Course from IICE affiliated to Directorate of Training &Technical Education Govt. of India.

COMPUTER SKILLS

Proficient user of MS Office (Word, Excel, PowerPoint, Access and Outlook).

Internet

KEY SKILLS AND COMPETENCIES

Established organizational, administrative and analytical skills

Ability to maintain confidentiality

Self-Initiative

Negotiation Skills

Inventory Control

Vendor Management

WORKING EXPERIENCE

Hero Cycles Limited

September 2018 to present

Designation: Assistant Manager- Administration

Travel Desk Management

Transportation

Hotel Bookings

Guest House Management

Utility Management

CMD’s Home Management

Office Administration

Reception Management

May 2015 to August 2018

Monte Carlo Fashions Ltd. (Corporate Office)

Designation: Executive-Administration

Responsible for managing all administrative services for whole tower.

Responsible for all aspects of Administrative Management, maintain office services by organizing all office operations & procedure, controlling correspondence both verbally and in writing, establishing & maintaining a comprehensive filing system.

Taking Care of the Officer’s Mess and handling and supervising a team of six persons.

Responsible for maintaining the hygiene level and make sure to provide healthy and hygiene diet to the employees.

Purchasing things related to the officer’s Mess, VIP Mess (CMD Block) i.e. quality ration, fresh vegetables and other things pertaining to the mess.

Responsible for preparing the mess cost for every month and timely submission of their bills to finance department.

Managing and preparing budget for office stationery in SAP, pantry consumables and other things pertaining to the office.

Timely submission of daily reports, monthly MIS related to office expenses to finance department

Responsible for Setting up arrangements for company visitors.

Developed a system of regular Employee Engagement Activities like Birthdays, Silver Jubilee Celebration and

Festival themes celebrations.

Coordination with various service providers for operational support activities.

Event management, organizing meetings, conferences, making travel arrangements and hotel reservations, organizing large scale winter and summer bookings.

To handle and supervise Housekeeping, Pantry staff.

Responsible to maintain office cleanliness & hygiene activity.

Interfacing with vendors for purchase of office requirements as created by all departments.

Taking written/verbal approvals from head of department for each &every expenses.

Control on proper functioning & Office up keep (Utility Services & refreshments).

Handling & resolving employee issues.

Manage/order office supplies.

Processing of Invoices/Bills also ensuring payment of bills is auctioned.

Previous Employer

October 2013 to May 2015

Daimler India Commercial Vehicles Pvt. Ltd. (Mercedes Benz)

Designation: Executive-Administration

Role & Responsibilities:

Working as part of a team and supporting to Sr. Manager and Responsible for the day-to-day tasks and administrative duties.

Major Responsibility:

Responsible for all aspects of Administrative Management, maintain office services by organizing all office operations & procedure, controlling correspondence both verbally and in writing, establishing & maintaining a comprehensive filing system.

Keeping records of administration related documents files, registers & record of inventory of assets.

Ensuring & implementing rules and regulation as per company policy and also adherence of statutory compliance.

Timely submission of periodical report like Daily report, MIS, Monthly Budget sheet, record and Monitor monthly expenditures.

Procurement of office Printing & Stationery, HK, pantry consumables and other administrative purchases.

Timely submission of petty cash, managing and distribution of sodexo meals coupons.

Proper Co-ordination with various service provider vendor (Security, HK, pantry, courier service and mobile services) single point of contact for them.

Responsible for inventory of all assets, maintenance of asset, and keeping track of warranty and AMC of equipment’s.

Responsible for monthly Invoice processing of all services like office Rent, maintenance, HK, pantry, security, courier services, mobile & phone bills and further follow up for vendor payment till the payment have been made.

Event management, organizing meetings, conferences, making travel arrangements and hotel reservations for employees.

Maintain inventory of office supplies and equipment

Developed a system of regular Employee Engagement Activities like Birthdays, Silver Jubilee Celebration and

Festival themes celebrations & other weekly activities.

Effectively managing welfare measures, management - employee get together, picnics & parties

Developing employee engagement programs like Initiated and administered a welcome-mail policy to all new joiners, Initiated regular Birthday mailers & celebration policy.

Ensure the effective use of resources and Negotiate with vendor before going into any agreement to avail best service with best price.

Looking after the housekeeping of the office and arrangements of Conferences, meetings (Indoor & outdoor) and ensuring all necessary requirements of pantry.

Responsible for Transportation, Visiting Cards, ID card and arrangements of mobile SIM cards.

Overall supervision of company including good understanding with staff and Workers to help them function smoothly.

Maintains the attendance, overtime & Leave record and timely send it to HR department.

Pentavox Herbals Pvt. Ltd.

August 2011 to September 2013

Designation- Admin Executive

Role & Responsibilities:

Act as a single point of contact by representing the company in a positive manner

Adept at managing administration activities involving purchase of equipment, maintenance of procurement, housekeeping, security, safety, employee induction etc.

Planning and preparing the monthly reports pertaining to finance required or maintaining office infrastructure and facilities.

Managing repair, maintenance & replacement of office equipment’s, AMC’s, appliances, furniture, furnishings, vehicles, building etc.

Purchasing, implementation, and operations of security, surveillance.

Vendor Management

Processes, documentation, business controls checks etc.

Asset management of all site operations assets across multiple locations.

Event management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests and foreign delegates.

Liasioning and coordinating with various departments.

Manage office budgets and prepare budget addition requests

Upkeep of office administration facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.

Acting as info-hub for providing administration related information and supervising administration activities like general admin, verification of stationery stock, petty cash, courier, housekeeping etc.

Specialization in handling back office operations, inter office correspondence, confidential mails, quotations, monthly billing, cheques etc.

Liasoning with bank for salary account opening etc. Informing bank authority of resigned & terminated

employees.

Maintains the attendance, overtime & Leave record and timely send it to HR department.

Place: Ludhiana Swati Kakkar



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