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Accounts Payable Specialist

Escondido, CA
March 11, 2020

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Data Entry Cash Management Reports Generation Budget Preparation Strategic Planning and Implementation

Payroll Processing Banking and Retail Operations Interpersonal Relations Tasks Prioritization

Qualifications Profile

More than 20 years of experience in accounting and financial analysis, with knowledge of risk management, financial reporting, accounting systems, and regulatory compliance.

Professional Experience

Colorado Department of Public Health and Environment, Water Quality Control Division, Denver, CO

Fiscal Services Administrator, Water Quality Control Division Jun 2007–Jul 2019

Prepared, created, assessed, and verified invoices, while managing the posting of payments to the proper, grants, or direct revenue

Followed-up outstanding invoices and administered the collection agency contract

Researched and resolved customer inquiries and batch totals into the accounts receivable database

Monitored the maintenance of vendor module in the accounts receivable database while ensuring the completion and precision of all receivables databases and files

Accomplished the systematic processing of accounts based on the appropriate policies and procedures of the State of Colorado

Managed returns and pending invoice file while ensuring proper maintenance of all purchasing order documents and records

Established and sustained relationships with local and global vendors to resolve any discrepancies between purchase orders and invoices as well as to address any customer inquiries

Carried out thorough review, verification, comparison, and coding of invoices with proper funding for general ledger based on grants or contracts rules and regulations

Performed a 3-way match for purchase orders amounting to more than $5K

Created a warrant by processing all invoices and inputting required information into the accounting system

Ensured accuracy in conducting diverse accounting functions, such as:

oExecution of research on invoice discrepancies and monitoring of payment status of accounts;

oReallocation and auditing of the division’s purchasing cards;

oStamping of vendor invoices, gathering of signatures, and assessment of complex requisitions;

oAccount processing based on the appropriate policies and procedures of the State of Colorado

Developed cost-effective plans to achieve continuous process improvements while complying with the established procedures

Handled and processed the payroll of new and existing employees; verified the timecards of nearly 175 employees; and made any request changes to time cards from payroll as necessary

Earlier Career

K-Mart, Englewood, CO

Cashier Customer Service Desk Supervisor Jul 2008–Oct 2009

Colorado Department of Public Health and Environment, Denver, CO

Accounting Technician, Administrative Services Division May 2006–Jun 2007

Colorado Department of Public Health and Environment, Denver, CO

Administrative Assistant, Water Quality Control Division–Business Services Unit Dec 2004–May 2006

University Physicians Incorporated, Aurora, CO

Cash Applications Specialist Feb 2003–Nov 2004

Community Banks of Colorado and Southern Colorado, Walsenburg, CO

Teller Jan 2002–Feb 2003

Colorado Mental Health Institute at Fort Logan, Denver, CO

Administrative Assistant, Alcohol and Drug Abuse Division May 2001–Dec 2001

Administrative Assistant, Medical Staff Office Dec 1996–May 2001

K-Mart, Denver, CO

Head Cashier/Supervisor Jul 1988–Oct 1992

Technical Acumen

Application Software

Colorado Operating Resource Engine (CORE) Adobe Acrobat XI Pro

Google Suite: Docs Calendar Maps Sheets Kronos Microsoft Office 365

Microsoft Office Suite: Word, Excel, Power point, Access, and Outlook

Multiple Proprietary Accounting Systems


Internet Explorer Google Chrome Microsoft Edge

File Hosting Services

Dropbox, OneDrive, GoDaddy, Google Drive, Mailchimp

Typing Speed


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