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Senior Document Controller

Fereej Kulaib, Qatar
10000 riyals-negotiable
November 10, 2019

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Armi Varquez Curriculum Vitae * Page

Mrs. Armi G. Varquez

Nationality: Filipino

Work Experience: 11years (GCC)

Mobile no: 974-********

Visa Status: Husband Visa Sponsorship


Professional Qualification:

Bachelor of Science in Business Administration- Major in Industrial Management Enverga University Foundation- Lucena City, Philippines (April-2001) Founding Member of Industrial Management Association of the Philippines. Certificate in Health and Safety training conducted by Ramboll UAE (July 2015) Certificate of Completion for Caregiver 1- Filipino Institute Doha Qatar (Aug 2019) Distinguishing Qualifications:

§ With over has 11 years GCC experience in Document procedures and other admin related jobs.

§ Proficient in written and oral communication at English Language.

§ Work and deal at different level of any organization with minimum supervision.

§ Knowledge in Construction Management and Construction Supervision (scope of services).

§ Well versed in document control procedures, numbering collaborative, codes, sub-code, disciplines and other related documentation.

§ Experienced of Documents Quality Audit (Internal and ISO)

§ Knowledge in Design Management & Main Construction- Document Control Procedure.

§ Expertise in online document management system like: Aconex, Vicidocs, Netweb, Laserfiche, Projectwise, Sharepoint, Maconomy and Comply Pro & EDMS. Armi Varquez Curriculum Vitae 2 Page


Lead Document Controller July 2016 to Present

LARSEN &TOUBRO (Main Contractor for Al Rayyan Stadium)

• Manage Electronic document management system as well as hard copy records on as per company system.

• Maintain and examine files, for release drawings and engineering documents to Site and subcon.

• Ensure all documentation is controlled in accordance with the company’s procedures for document control.

• Main coordinator of Laserfiche (Client’s module) Projectwise and company EDMS.

• Process, control and administer incoming and outgoing documents, correspondence submittals, transmittals, specification, drawings, etc.

• Upload and distribute documents to relevant parties in accordance with the document distribution matrix workflow.

• Maintain and update logs to ensure accurate status of daily submissions.

• Prepare necessary data reports for various parties in a timely and accurate manner.

• Follow up and expedite priority items with relevant managers, engineers, consultants and contractors.

• Drive improvement to document control processes and procedures.

• Manage and monitor the use of various form set ups among team members.

• Coordinate with consultants and sub-contractors to send and receive various reports, drawings and other form of submittals.

• Attend weekly Doc control meeting with consultant and client’s Doc control team.

• Initiate Weekly Doc Control meeting for updates and concerns.

• If necessary handle internal training for EDMS, laserfiche and projectwise.

• Control and manages all technical documentation (hard-copy,electronic) with respect to registering, numbering, archiving and distribution. Document Controller, July 2014-June 2016

RAMBOLL MIDDLE EAST (Main Designer for Al Rayyan Stadium) Duties and Responsibilities:

• Received and distribute all incoming Technical Document using Laserfiche and Projectwise.

• Main Coordinator of Laserfiche Document Management system for our Doha Office.

• Set up and maintain paper and electronic filing systems using Doha server and UK shared folder.

• Maintain updated records of all approved documents, drawings and their distribution clearly.

• Update required log registers for all correspondence/technical documents.

• Upload and download correspondence, documents and drawings via laserfiche for AlRayyan Stadium Team review, comments and references.

• Keep correspondence and reports available for reference and efficient internal operation.

• Prepares and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc.

• Controls and manages all technical documentation (hard copy and electronic) with respect to registering, numbering, archiving and distribution.

• Ensure project drawings and documents are issued in a controlled manner and within agreed timescale.

• Update and supersede all necessary documents for submission and filing thru Laserfiche. Armi Varquez Curriculum Vitae 3 Page

• Coordinate with our Project Management Document Control for the improvement of documents procedures, transmittal and releases.

• Responsible for all documents submittals to PM via Laserfiche.

• Provide correspondence and document reference numbering

• Assists with the preparation reporting forms.

• Coordinate Ramboll-UK Doc Control for other design document submittals as required.

• Coordinate/issue documents to our Client’s Doc Control and liaise if there is any hard copy and external drive copy to issue design drawings/documents for their reference.

• Reporting directly to our Project Director re- submittals and correspondence.

• Update daily timesheet using Maconomy.

• Upload documents/drawings for Building Permit application using AlRayyan Municipality website.

• Upload documents/register using Sharepoint access for Ramboll-UK counterpart. Nov. 2013 to June 2014- Technical Secretary

Prism Project Management- Head Office Muntaza Doha, Qatar Duties and Responsibilities:

• Oversee/ process day-to-day administrative items such as business correspondence, minutes of meeting, etc.

• Daily updates of timesheet entry, importing reports that assigned as per project using Dovico.

• Assist new starter by giving access to any required job codes at Dovico.

• Maintain confidentiality in all matters.

• Maintain up to date Recruitment database, CV archived and recruitment status.

• Coordinate with Business Development Officer re-Key Performance Indicator updates.

• Reporting directly to Managing Director.

• Prepare weekly review, lumpsum of Actual hours from Dovico timesheets entry.

• Update electronic dropbox files and hard copy filing.

• Edit proposals, tender and other technical documents as per Managing Director’s advised.

• Prepare office supplies requisition with estimated cost and ask quotation for other suppliers.

• Coordinate with local and international recruitment agency with regards to CV referrals and selection.

• Create control forms and new employee starter packet for upcoming projects and staff mobilization.

• Ensure that all documentation meets defined quality standards. Armi Varquez Curriculum Vitae 4 Page

January 2012 to August 2013- Document Controller

Louis Berger Group, Inc.

Project: Qatar Foundation Head Quarters and Strategic Studies Center Education City Al Gharrafa, Doha Qatar

Duties and Responsibilities:

• Acting Senior Document Controller of our Site Office.

• Received and distribute all incoming Technical Documents from the Contractor.

• Initiate a Workflow of all incoming documents to all corresponding reviewer using Aconex.

• Serve as the main contact of Aconex for our Site re-technical issues/error from LB to our client


• Set up and maintain paper and electronic filing systems and shared folder.

• Coordinate all activities related to the Document Control procedure, including technical documents, drawings and correspondence.

• Maintain updated records of all approved documents and drawings and their distribution clearly

• Updates the following documents log register:

General Technical Documents Submittals

Material Submittals

Shop Drawings


As Built- Drawings

Request for Inspection and Testing

Request for Information

• Upload and save all archived documents thru Aconex for their information/copy.

• Update and supersede all necessary documents in a workflow thru Aconex.

• Received final notification from all client’s approved technical documents using Aconex.

• Coordinate our client’s DC for the improvement of documents procedures, transmittal and releases.

• Responsible for the follow up of all pending Technical document status from their respective discipline.

• Put electronic stamp for all PDF documents copy prior to their releases.

• Prepares and do initial reviews for Observation Comment Sheet attachments for all technical documents thru Aconex.

• Check OCS format based on client’s regulations prior to releasing and get signed by assigned discipline for final approval.

• Prepare weekly report for Aconex Pending/Overdue Technical Submittals and internal distribution.

• Prepare weekly Submittals of Cummulative/Clarification Sheets in all technical submittals for our Chief Construction Manager.

• Reporting directly to our Senior Site Resident Engineer.

• Attend weekly DC Meeting with our Main Contractor. Armi Varquez Curriculum Vitae 5 Page

July 2008 to June 2011- Document Controller

Doosan Babcock JV- Topaz Engineering Al Quoz- Dubai Duties and Responsibilities:

• Set up and maintain paper and electronic filing systems using VICIDOCS for the following documents:

§ Shop Drawings

§ As- Built Drawings

§ Method Statement

§ Risk Assessment Report

§ Non-Conformance Report

§ HSE Report

§ Material Testing Reports

§ Request for Inspection

• Composed and distribute meeting notes, routine correspondence and reports.

• Locate and attach appropriate files to incoming correspondence requiring replies (DRAFT)

• Maintain schedules and event calendars.

• Distributed all incoming mail and prepare answers to routine letters.

• Schedule and confirm appointments for clients, customer and supervisors.

• Track all personnel movements particularly MGO (Medium Gas OIL) Team.

• Conducts internet research to find necessary information.

• Established work procedures and keep track of Manager’s itinerary.

• Operate electronic mail systems and coordinate the flow of information

• Manage all technical data within Doosan Babcock “N” Drive for MGO.

• Prepares PO requisition, invoices, completion certificate, recommendation for award

• Complete forms in accordance with company procedures.

• Arrange conferences, meetings, and travel reservations

• Updates and file Quality Records Dossier.

• Maintain file as per assigned reference job number and code of discipline. March 2008 to June 2008- Secretary

Experts and Reach Consulting, Salam Abu Dhabi (Reliever Post Only) Duties and Responsibilities:

• Set up and maintain paper and electronic filing system.

• Scan all encoded documents and put it in the common folder.

• Screen all emails and forward it to the concerned personnel.

• Send documents through fax and email.

• File all incoming and outgoing correspondence and reports for quick reference.

• Prepare office supplies requisition.

• Edit and encode technical documents as per requests.

• Distribute the received documents in their corresponding department.

• Serves as the Personal Assistant of the General Manager.

• Prepare correspondence required by the manager.

• Assist applicants by receiving and forwarding their respective CV’s to the Recruitment. Armi Varquez Curriculum Vitae 6 Page

Other Relevant Administrative Experiences

(Details Upon Request)

October 2005 to January 2008- Office Administrator (Admission Department) New Sinai MDI Hospital Sta. Rosa Laguna, Philippines February 2003 to July 2004 -Marketing Coordinator

Wordtext System Inc., Makati City Philippines

June 2002 to December 2003- Account Specialist

Smart Telecom Specialist Inc. Makati City –Philippines September 2001 to May 2002 - Assistant to Mall Administrator Shopping Center Management Corporation- Sucat Paranaque City, Philippines

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