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Personal Assistant Manager

Johannesburg, Gauteng, South Africa
November 08, 2019

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ADDRESS : *** ******* ******

** ***** *****



CELL NUMBER : 073-***-****


English, Afrikaans, Business Economics, Economics, Biology and Typing

COMPUTER PACKAGES : Turfsport, Betgames, Bettech, MS Word, Excel, Powerpoint, Outlook,

Internet Pastel Payroll, BPCS (training obtained in

London), Pastel Intermediate Accounting


Current Employer : U-Bet Sports

Dates : May 2015 to Present

Job Title : PA to owner - Referee Mr Patrick Law 011*******

Key Responsibilities : Daily cash up and recons, banking, teller cash ups. Balancing of 34

tellers and 5 supervisors. All correspondence, memos, setting up of meetings and catering, filing and call screening. Diary management, organizing events. Compiling agendas, and minutes of meetings, proof reading. Research for meetings, collect and analysis of information. All staff related issues including disciplinary hearings and CCMA meetings. Leave control, annual, sick, family responsibility and maternity. UIF forms for claims. HR letters for staff, visa applications, confirmations of employment for Asylum permits and permanent work permits. SARS returns taxable payments to the Gambling Board. Liaison with GOBA in registering the cashiers on their system. Payroll admin, loans, shortages, increases and incentives. Payroll for casual staff. Hiring and training of staff. Dealing with suppliers ordering of supplies and securing payment thereof. All ad-hoc duties. Debtors, creditors, asset management. Basic bookkeeping. HR related issues.

Temp assignments April 2014 Apr 2015 with Dr’s Gunther Clinical Haematologist assisting with authorisations, accounts, reception and PA to the doctor. Dr Darling GP worked mainly on reception, patient bookings and appointment schedules, assisted with the debt collection and patient payments. Dr Leitao Orthopaedic and Spine Surgeon medical secretary/practice manager and assisting with practice setup. Patients bookings and appointment schedule, theatre bookings and patients payments. All medical correspondence which he dictated and was then sent on to me for transcribing. Bookkeeping to trial balance.

Previous Employer : Prof Ruff and Partners

Company Profile : Medical

Dates : Mar 2013 – Apr 2014

Job Title : Authorisation clerk

Key Responsibilities : Working at Donald Gordon oncology unit, creating of treatment plans for patients

and sending to medical aids, following on status of treatment plans. Once approved contacting patients to make appointments for treatment or medication if not on active treatment. Organizing of extention plans with medical aids for patients delayed in receiving treatment. Queries from medical aids and patients. Sorting of accounts for patients at medical aids.

Reason for leaving : Two doctors left the practice to start up their own – did not need so many authorization clerks

Previous Employer : College Campus Parktown

Company Profile : Education

Dates : Oct 2011 – Feb 2013

Job Title : PA to Principal/Bookkeeper

Key Responsibilities : Diary management, travel arrangements (itinaries/accommodation. Compling of

agendas, minutes, researching and analysis of information, proof reading. Analysis data for reports. Typing of correspondence and memos. General administration duties. Purchase and control of stationary, lecturers monthly claims, petty cash and cashing of petty cash cheques. HR related issues. Read, monitor and respond to e-mails. Maintain all confidential documents and filing. Queries from students and parents with regards their accounts allocating payments and arranging of payment plans, refunds. Debtors and creditors, invoicing, purchasing, inventory control. Booking of appointments with the Principal and queries as to courses available. Payroll, UIF and PAYE returns. Bookkeeping to trial balance. Any ad-hoc assignments.

Reason for leaving : Company downsizing

Previous Employer : Bombela CJV

Company Profile : Gautrain Construction

Dates : Aug 2007 – Sept 2011

Job Title : Site Administrator/Personal Assistant

Key Responsibilities : Procurement of equipment, plant, consumables, manufacture and fabrication of

engineering components. Filling and filing in of tender documents. .Obtaining quotations from registered suppliers and the sourcing of new suppliers. Entering purchase orders on HA+ and monitoring the signing process, from capturing to order creation. Liaison with suppliers, giving the order numbers and follow up on deliveries. Suppliers queries on account payments. GRN’s when deliveries occur. Assist Office Manager with overflow and account queries. Assist Project Manager with administration, training and staff bonuses. Control and reconciliation of petty cash (R25,000). Property management.

Reason for leaving : Limited duration contract

Previous Employer : Ann Harding Cheshire Home

Company Profile : Non Profit Organisation

Dates : Aug 2005 – July 2007

Job Title : Bookkeeper

Key Responsibilities : All bookkeeping duties in the running of the home debtors and creditors.

Asset management. Nursing staff salaries including off time, overtime and public holidays. UIF payments and PAYE returns. Bookkeeping to trial blance. Care of petty cash and the residents cash on hand.

Reason for leaving : Contract before moving

Previous Employer : AboutLife/JAM International

Company Profile : NGO

Dates : Mar 2002 – July 2005

Job Title : Personal Assistant to Drilling Manager (HOD)/Bookkeeper

Key Responsibilities : All secretarial duties and administrative functions, call screening, problem solving

when manager was out of office on drilling sites. Filling and filing in of tender documents. All admin for HOD, maintenance manager, supervisors and field drillers (approx 15 staff). Drawing of cheques or cash to pay creditors as well as float refunds for field staff. Typing of invoices and correspondence, follow up on payments and control of salaries for all staff members. Salary and personnel queries, staff loans and creditors queries. Procurement and collection of tools and spares for the drilling sites and machinery, drilling equipment and spares for the vehicles in the field. Ordering of supplies such as casings, drill bits, cement, bentonite, etc. Maintenance on BMS system for the payment of accounts and staff loans. Switchboard duties for the section.

Reason for leaving : Relocation to Kempton Park - buying of house delayed

Previous Employer : Ernst and Young

Company Profile : Auditing

Dates : Feb 1994 to Jan 2002

Job Title : Marketing Personal Assistant

Key Responsibilities : All secretarial, personnel and admin functions for the Marketing Manager and the

second in charge relating to the Johannesburg Marketing Department. Control of all publications printed for the distribution to clients according to their area of interest. This was done on various mail shots on a weekly basis. Control and maintenance of the database for the purpose of these mail shots – Solution 6. Sales and control of clothing and promotional items for the clients and staff members. Switchboard duties for the section.

Reason for leaving : Sudden death of husband

Previous Employer : Johannesburg City Council

Company Profile : Municipality

Dates : Jan 1988 to Jan 1994

Job Title : Admin Supervisor/Personal Assistant

Key Responsibilities : Roads Directorate Technical Services – Systems Admin, provision of Hardware

and software support for the Directorate and various outlying divisions, staff training, procurement of hardware and software packages and the loading thereof. Filling and filing in of tender documents. Compiling financial information for the control of budget versus expenditure.

Reason for leaving : Better prospects

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