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Data Entry, Accounting, Billing, Electronic Billing, Bookkeeper, Legal

Hyattsville, MD
$20.00 Hourly
November 06, 2019

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Neenah Jordan Kelliebrew


Professional Experience

Queen’s Legal Accounting Online/ Queen’s Virtual Assistance Space April 2009-Present

Virtual Legal Accounting Online Professional (Part-Time)

Support the clients with billing function through the preparation of client invoices

Maintain various client details within internal and electronic billing platforms

Report status and performance to management and achieve defined departmental objectives

Maintain call logs and appointments

Data entry preparing database spreadsheets and reports

Prepare and manage multiple travel itineraries

Resolve client inquiries

Review and code legal cases and invoices

Prepare, issue, and maintain communication distribution lists, and enter data online via remote connection

Collaborate with all levels of personnel via emails

Update and maintain worksheets and e-billing accounting database system

Consilio Washington, DC September 2018

Billing Specialist Finance (Short term contract- completed)

Handle a high volume of work collaboratively with other billing team members in order to complete tasks accurately and timely.

Convert invoices to PDFs and save to be sent to Billing Team via email

Retreive PDF invoices for non e-Billing Law Firm’s client/matters to be saved into electronic folders

Audit e-billing master file database spreadsheet for duplicate client/matter names and numbers preparing for Ledes processing

Enter high volume of e-bills (via Serengeti) and submit for payment

Identify and resolve complex billing discrepancies

Grady Management, Inc. Silver Springs, MD March 2016-July 2017

Accounting Clerk/Receptionist Administrative Support (Part Time)

Perform clerical and administrative functions

Accept all tenants rental payments, sort and distribute to responsible departments via mailbox

Develop and implement organized filing systems (collections, rental vendor, and utility) via accounting department

Assist with accounts payable rental vendor process, audit check runs and mailing checks to vendors

Care First - BCBS/FEPOC Washington, DC October 2015

Enrollment Data Entry/Billing Tech (Contract Completed)

Demonstrated the value of Blue Cross and Blue Shield FEHBP through data analysis consisting of medical data entry and auditing

Entered data that served as an efficient education and training mechanism for providers and other stakeholders

Ensured quality care, regulatory compliance, and accurate reimbursement

District of Columbia Office of the State Superintendent of Education (OSSE) September 2015

Administrative Assistant Consultant / Program Analyst (Contract Completed)

Researched, verified, created database, processed spreadsheet for Exemption Certificate for National Chartered Schools

Processed and reviewed sub-recipient checklist for standard financial audits & OMB single audits

Processed and entered grant programs while identifying major programs into OSSE database

Recorded brief summary of any findings, material, weaknesses and/or other information deemed relevant via audits performed

Performed daily data entry information into OSSE database (PeopleSoft)

Processed letters/electronic system deliveries to all Chartered School’s Owners for any recertification’s and/or renewals pertaining to fiscal year requirements

Sapient Corporation Arlington, VA April 2015-May 2015

Accounting Associate (Contract Completed)

Daily communications with employees as needed for time card coding and expense coding questions and/or advising correct billable expense summaries

Responsible for customer invoicing and research vendor backup as needed

Recorded associate attendance via data entry

Modified, filed, and updated time and expenses via electronic oracle portal

Verified records, reviewed and processed employee expense reports in accordance with company policy

Tyco (Federal Systems Division) Alexandria, VA November 2014-January 2015

Billing Coordinator (Contract Completed)

Researched high volume national accounts and gathered necessary documentation for consolidated billing activities while ensuring its accuracy, accountability and timeliness to the customer

Provided accounting support in a fast-paced office environment

Coordinated weekly sorting and distribution of daily invoices, and monthly sorting and distributing of escalation reports and consolidated invoices

Communicated regularly with collectors and national account managers to ensure data accuracy and reliability

Developed reports for customer needs

Communicated and collaborated effectively with various levels of management in creating solutions for difficult billing issues that may arise

Temporary Assignments & Permanent Washington, DC November 2004-December 2009

Billing Analyst/Billing Specialist Accounts Payable Technician

Law Firms (Wilmer, Cutler, Pickering, Hale and Dorr LLP; Spriggs & Hollingsworth, LLP; Finnegan, Henderson, Farabow, Garrett & Dunner, LLP; Van Ness Feldman, LLP; Morgan Lewis & Bockius, LLP; Jordan Coyne & Savits, LLP; Metropolitan Police Department - Public Safety & Justice Cluster (PSJC); Steptoe & Johnson, LLP (4 years)

Troubleshoot using scanned documents/invoices gathered from image database

Review and code legal cases and invoices

Converted files to PDF, stored and shared files, created and collaborated online documents (Elite Enterprise)

Inputted accounting data into computer for tracking, manipulation, and reporting purposes

Timekeeper maintenance updating the spreadsheet listing client e-billing contacts, client e-billing procedures and the steps to add new timekeepers

Modified task and activity codes (Elite Enterprise)

Processed bills for two major insurance clients (Elite Enterprise)

Processed edits for text narratives; transfers, write-offs, and split bills

Troubleshoot fees and disbursements using the Ledes and uploading to and sending bill electronically, as well as scanning bills to PDF to complete the process

Researched and pulled back up from vendor’s paid files consisting of consultant invoices, timekeeper payments, and check request invoices to be sent electronically as well

Received, reviewed, and sorted a variety of payment documentation

Scanned documentation into electronic files

Researched vendor statements and resolved discrepancies

Applied knowledge and understanding of individual invoices, purchase orders, and customer accounts to efficiently and effectively handle account balance inquiries, resolve account problems, billing disputes and other issues as needed to provide quality customer service

Resolved any credit holds or complex pricing problems in order to ensure prompt payment and avoid delays to end user; coordinated with receiving departments to resolve receipt problems promptly so as to not cause any delay to end users

Contacted other departments and/or outside agencies to resolve common problems

Worked within a multifunctional team to provide assistance with testing and incorporating a new billing system

Edited pre-bills consisting narrative corrections, transfers, write offs, rates/fees, and billing adjustments (Elite Enterprise)

Responsible for managing government billing processes a professional and organized fashion via CMS

Identified and initiated best course of action for hard to handle issues and or discrepancies

Understanding of government contracts, time, material, and contract billing requirements

Responsible for monthly client billing from inception to completion for assigned billing attorneys

Generated and distributed prebills to billing attorneys

Responsible for continuous maintenance of current client information including addresses, billing rates and billing formats for assigned clients

Processed edits and finalized bills

Accurately processed time and billing, disbursements, edits of narratives, write-offs and transfers and prepared invoices for e-billing process

Downloaded into Seagate Crystal Reports and uploaded into Nationwide, Litigation Advisor (SIC) e-bill system

Maintained familiarity with the e-billing vendor websites used by clients, adding new timekeepers as necessary and posting invoices directly to the websites if required

Monitored invoices through the E-Billing Hub that had been rejected; appeals were incorporated and adjusted according to billing government guidelines retaining to narratives, timekeeper exceptional rates, task codes, and activity codes; assisted with submission of appeals to client

Technical Skills

MS Word, WordPerfect, MS Excel, MS Outlook, Lync Communicator, PeopleSoft, MAS90, LMS, AST, JAMIS, Electronic invoicing using Datasert and Ledes, Elite Enterprises, Elite Winbill 32, PCLAW, PDCORE, PDLITE, CARMS, CBS (invoicing system), Bottomline Legal Exchange, Nationwide Litigation Advisor, CMS, Serengeti, OneSite, Practice Panther (legal practice management software systems), and QuickBooks, Office 365

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