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Executive Assistant Administrative

Calgary, AB, Canada
November 05, 2019

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Kathy Horvath, Cell 403-***-****,

Core Competencies

Forward thinking & initiative taking

Entrepreneurial spirit, self-motivated, result driven, eye for improvement

Take job ownership and pride in my work

Improvement orientated and safety awareness

Recognize and adapt to changing business abilities and priorities

Demonstrated analytical capacity and problem solving

Communicate effectively orally and in writing

Resource management

Prioritize work to meet deadlines

Dispatch system adaptation

Technical proficiency

POS system operation and management

Creation and maintenance of multiple databases

Creation of forms, documents, accounts, reports, and sales information

Creation of job manuals

Data processing, numeracy, and management

Process flow development

Creation and maintenance of Cash transaction tracking and reconciliation

Data compilation and analysis

Creation and maintenance of Fob’s and filing system

Creation and maintenance of Commercial Vehicle Inspection Program tracking, expiry, filing, and e-filing

Creation and maintenance of customer files and e-filing system

Customer satisfaction driven & service delivery

Develop customer relations

Client education and support

Mystery solving and special handling

Some QuickBooks & Simply Accounting data entry and invoice creation

Complete meeting preparation

Creation of agendas and minute taking, plus

Weekly reporting and month end reconciliation

Prepare and disseminate reports and meeting packages

Two-way radio operation & programming

Fairbanks Matrix automated industrial scale

Meridian phone programming

Property Management


Business Administration Management __Sundance College, Calgary AB. Sept. 2017 - June 2018

Project Management

Business Math

Economics Marketing

Bookkeeping & Financial Accounting 1

Human Resources

Account & Sales Management

Effective Business Writing

Business English & Proofreading

Microsoft: Outlook, Word, Excel, Access, PowerPoint


Diploma, Business Admin. Management, Sundance College, Calgary, AB

Certificate, St. John’s Ambulance Standard First Aid, CPR & AED–Level C CPR and AED (2011 Protocol), Calgary, AB

Diploma, Office Administration, College of the Rockies, Cranbrook, BC

Diploma, High School, Selkirk Secondary, Kimberley, BC


Dispatch, Administration, Scale Clerk Beaver Grinding & Recycling, Rocky View, AB 2011 - 2017

I developed my position by initiating, creating, and maintaining these systems:

Auto dispatch service bookings

Formal customer intake

Creation of cash reconciliation

Formal quoting and e-file system

Scale cash transaction automatic notices

Special handling cases and mystery solving

Acquiring permits for contaminated loads

Archived customer and maintenance files

Creation and maintenance of driver’s manual

Increased communication internal and external

Account setup on the scale of four types of accounts

Scanned all customer files and created an e-file system

Creation, maintenance, and tracking of drop account scale card system

Continuous development of procedures as customer needs and formats changed

Internal Commercial Vehicle Inspection Program expiry notices and logs 77 units

Standard Duties:

Routine dispatch for three types of services

Extensive tracking and recording including outbound product and special handling

Varied office and yard supply ordering

All maintenance recording and documentation for 232 vehicles and equipment, plus plant machinery

Operation and routine programming of commercial scale

Month-end preparation, invoicing support, assistance, and emailing of invoices manually monthly

Data entry in Simply Accounting

Guest Safety Awareness program delivery

Reconciliation of Beaver Grinding Recycling fleet procedure compliance with Dept. of Transportation regulations

Maintenance logs for six semis, 65 semi-trailers, one 80-yard roll-off truck, 3 80-yard roll-off bins, 3 40-yard roll-off trucks, and 132 40-Yard roll-off bins, 3 forklifts, excavators and plant equipment

Scheduling Coordinator Fortress Roofing & Exteriors, Calgary, AB. Mar. - Oct. 2009

Extensive conversion from signed contract to Quick Books system entry, ordering materials and loading roofs for eight to ten crews plus two specialty service providers

Internal stats, job tracking procedure implementation, and maintenance

Sub-contractor invoicing

Continual customer communication prior to commencement and through project completion

Handling external and internal dealings regarding material discrepancies

Researching specialty items

Job development: procedures and checks

Employed screening, interviewing, and minute taking

Processing payments and packages

Executive Assistant Sundog Printing, Data Group of Companies, Calgary, AB. Jun. - Nov. 2007

Executive Assistant to General Manager, 2 directors

Daily report compilation of statistics, projections, and dissemination

Supervise reception and relief coverage

Solely responsible for AB. Legal Directory production, distribution, and payments

Responsible for assignment and maintenance of security Fob system

Ordering office stationery

Responsible for stocking, presentation, and preparedness of the guest Print Proofing Accommodation room

Responsible for complete preparation of Monthly Sales team meeting arrangements, minute taking, and dissemination

Travel arrangements

Daily mail distribution

Sales package kit preparation

Executive Assistant and Reception Ktunaxa Nation Council, Cranbrook, B.C. Oct. 1999 - Feb. 2006

All aspects of meeting preparation for the CEO, directors, support staff and chief & council of five-member bands including meeting package preparation, catering, honoraria, supplies, minute taking, and dissemination

Preparation for Christmas party, AGM and multiple St. Eugene Mission Resort Grand Openings

All aspects of mail system procedures, postage machine supply maintenance, department supply ordering

Purchase Order system implementation and reconciliation for all departments

Invoice coding and random invoice creation

Initiative: the creation of an independent nation member business directory of the side of my desk which went on to be government-funded

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