Sign in

Document Controller /Project Coordinator

Rawdat Al Khail, Qatar
October 30, 2019

Contact this candidate





“Seasoned Document Controller & Ad-

ministrator with the 8+ years’ of experi-

ence in gulf countries in the Health-care

Projects in Construction eld. Have

knowledge in computer software for of-

ce work & e ective in interpersonal

skills. Have strong background in doc-

ument controlling, preparation of Engi-

neering construction and vendor data

such as drawing, speci cations nal

documentation. Looking for a challeng-

ing position with a reputed and estab-

lished organization, where I could be

able to utilize my professional abilities

to achieve the desired goal of the Orga-

nization. ”


Best Debate Trainer

Achieved a mark of "Distinction" of

best Debate Trainer.

2005 The City School

Certi cate of Appreciation

Has been awarded with certi cate of

appreciation for showing good results.

2005 The City School


Well Coordination, Marketing Strategies, Re-

cruiting & Training, Curriculum & Syllabus,

Managerial Work, Letter Drafting, Adminis-

trative Tasks.

IT SKILLS : MS O ce, Typing, Email

Manging, Live Link (Software), EDMS (Soft-

ware), EDBMS, Internet Browsing, Windows,


Management : Project Control, Project

Planning, Submittals, Document Manage-

ment, Project Management.


Senior Technical Document Controller & Project


Cannon Design / Astorino LTD Consultants

Feb 2013 – Aug 2018 Abu Dhabi, UAE.

Achievements&Responsibilities for the “MUBADALA“HealthCareProject:

• Handled the two Main Contractors M/s Ranya and M/s ISG.

• Designed the Project forms & reference numbers properly to maintaining logs.

• Coordinated the meetings with the Contractor‘s document controllers.

• Prepared correspondences for the Project Management.

• Determined ling category & made the input to the automated document.

• Maintained the organization’s expense system & advising management.

• Recorded all dispatched & incoming documents in the control systems.

• Retrieved documents properly & maintained the automated distribution log.

• Performed Expedites Review, Signature Approval, & released to Contractor, Supplier, & Internally produced project documents.

• Prepared transmittal for construction, engineering documents, & requisitions.

• Performed other administrative responsibilities associated with the project.

• Prepared & drafted the letters and NCRS for the managers. Achievements & Responsibilities for the Al Mushrif Health Care Center

(MUSANDA) Project:

• Preparedd manuals from Collected documents from contractors & suppliers.

• Uploaded all related documents & submitting drawings to Files System.

• Ensured the corporate documents are well checked & submitted on time.

• Registered all the incoming & outgoing correspondences on time.

• Performed MOMs, Drawings & technical submittals.

• Responsible for Control & tracking the complete project documentation.

• Responsible for the site instructions, change orders, NCR,SOR,CIR, RFI, MIR, PQN, MST, Shop Drawings, Letters, sta daily report, Submittals & other forms of pertinent documents from the client & subcontractors.

• Responsible for received, logging, & distributing all technical documents.

• Assisted in coordination & monitoring of administrative activities.

• Properly assisted the document control ling system, coordination of Consul- tants, & ensure documents status to be closed.

• Inserted data into main database related to document receiving & tracking.

• Performed Regular periodic backup of project documents, using EDMS as per client requirement & line manager’s instructions.

Document Controller

HDP Overseas LTD

Oct 2010 – 2013 Abu Dhabi, UAE.

Achievements & Responsibilities:

• Ensured & tracked the logs to reach the documents to the contractor on time.

• Drafted the letters for all the Engineer’s & Mangers as contractor instructed.

• Maintained the documents registers & distributions.

• Assisted in the Material Submittal, Shop Drawings, and Method Statements.

• Recorded the minutes of meetings such as Progress, technical.

• coordinated with the Engineers & Managers for the Progress of Quality Work.


Doha Qatar


MBA (Marketing & Management)

The International University

1994 - 1996 Missiouri, USA

BBA (Marketing & Management)

The International University

1990 - 1994 Missiouri, USA


Multitasking Willing to Learn

Professionalism Sense of responsibility

Patience with students Con dence

Highly Optimistic Communication

Organizational Ethics Presentation

Honesty Ability to handle the pressure








Will Be Available on Request


Sitwat Jafri


• Prepared for audit after every six months by the Project Management.

• Kept all the attendance record of the sta .

• Sent emails on behalf of Resident Engineer & the Project Manager.

• Responsible to check the Contractor‘s monthly payment & forwarding to Project Management after nal Engineer‘s Comments.

• Manage & maintained the software Live Link.

Academics Coordinator

Winbury Grammar School

Dec 2008 – Apr 2010 Karachi, Pakistan

Achievements & Responsibilities:

• Carried out all the coordination activities between students & their parents.

• Given the best marketing strategies to give best results & achieve the targets.

• Trained the whole working team to achieve the targets in the educational eld.

• Even Training the domestic Sta for the best appearance of the Organization.

• Planned the curriculum and syllabus for the entire academic year.

• Designed the school calendar & other curricular activities.

• Carried out all the managerial work that includes best letter drafting.

• Handled all the other administrative task of the Organization.

• Conducted di erent workshops among the sta .

English Teacher

The City School

Feb 2004 – Dec 2006 Karachi, Pakistan

Achievements & Responsibilities:

• An English Teacher for O‘ levels and in charge of English Activity.

• Enhanced students towards the “International Language “.

• Initiated planning & new activities for the students that includes extempore, speeches, debates, theater dramas etc.

• In charged of assembly presentation & soft boards design for thewholecampus with di erent themes.

• Appointed as a chief examiner for the exams at the campus that includes main- taining all the o cial records of the students, exam papers, sta duties.

• Prepared the result sheets & furthermore checked the nal result of other classes.

Chief Marketing Head

MASS Advertising

Jul 1997 – Feb 2004 Karachi, Pakistan.

• Responsible of formulating and executing the brand & its marketing Plan.

• Financial and sales plan along with Client Support among Activities.

• Successfully conducted the marketing, presentations among the competitors, Demand, & nancial forecast analysis of the Projects.

• Responsible for the publication of Monthly Newsletter.

• Assisted for documentation, presentations,& writing to prospective clients.

• Initiated the coordination with the media agencies & creative departments.

• Created the marketing initiatives and plans to enhance business pro tability.

• Planned the best media policies for achieving the targets.

• Created the best product slogans and even for the media release.

• Handled government & semi-government clients for presentation & promoting the new policies.

Contact this candidate